COMPANY JOURNAL Flashcards
Members of E99 are showing the proby how to properly layout the company journal that they just received. The Lt. will have to order a new journal because the members were only correct in which action below?
A) The members indexed pages 497 running backwards to 495 to record Chief Visits.
B) The members indexed pages 500 running backwards to 498 to record company drills, using the following columnar headings; Date, Training Subject, Conducted By, Groups on Duty.
C) The members affixed a current accurate company roster inside the front cover of the journal.
D) Across the top of the first line, members neatly wrote the complete date, they labeled the first column from left as the flagging column and used the 2nd column from left for the time.
ANSWER: C) The members affixed a current accurate company roster inside the front cover of the journal.
A - 497 to 495 = Drills
B - 500 to 498 = Chief visits (Chiefs in back)
D - 1st column from left is for the TIME and 2nd column from the left is the FLAGGING COLUMN.
- 494 = mask depot
(Company Journal - 3)
The company journal records chronologically the day to day events of a unit. In it are entered vital particulars of alarms, collisions, deaths, injuries, other matters requiring an entry for proper record keeping. Which point below regarding the journal is incorrect?
A) Entries ommitted shall not be forced. They shall be made at the time of discovery of omission by the member responsible for the entry and include full particulars that would have been made in the ommitted entry.
B) Members returning from alarms during their assigned housewatch tour shall record return as “resuming housewatch”. If return is beyond their assigned housewatch tour, the relieving housewatchmen shall record the return as “assuming housewatch”
C) Military time shall be used when making entries except that the terms 9x6 and 6x9 shall be used to designate tours of duty.
D) Civilian employees of the Department shall not make entries in the company journal. The housewatchmen shall take the appropriate entry for the civilian employee.
ANSWER: D) Civilian employees of the Department shall not make entries in the company journal. The housewatchmen shall take the appropriate entry for the civilian employee. (INCORRECT)
- Civilian employees of the department TAKE THEIR OWN JOURNAL MARKS IN RED INK.
(Company Journal - 2)
Entries shall be neat, accurate and properly indexed. Entries in the journal shall be in blue, black or red ink. No line shall be left blank between entries and each line shall be started at the left in a uniform manner. Which entry taken in the journal is incorrect?
A) A member reporting for duty and finding the company out on a run took a mark in the journal writing his name and the letters RFD in black ink.
B) Later when the unit returned, the housewatch FF wrote “FF Smith Resuming Housewatch” in black ink.
C) The Officer wrote the 0900 roll call in red ink.
D) The Officer took a drill mark in red ink later that evening.
E) An FDNY Mechanic took a mark in red ink when leaving quarters regarding repairs he made to the rig.
ANSWER: A) A member reporting for duty and finding the company out on a run took a mark in the journal writing his name and the letters RFD in black ink. (INCORRECT)
*RED INK
(Company Journal - 2.1)
Which of the following are flagging column entries? (More than one correct)
A) Del - delivered
B) Com - Complaints
C) Inj - Injuries
D) RPR - Repairs / Mechanics
E) VIS - Visit by non member
F) PP - Portal to portal
G) ML - Medical leave
H) MK - Mask inspection
ANSWER:
B) Com - Complaints
C) Inj - Injuries
D) RPR - Repairs / Mechanics
E) VIS - Visit by non member
- Portal to portal = OT
- Diesel fuel delivered = DF
- ML is NOT a flagging column entry = use Inj
- Mask inspection = MSK
(Company Journal)
The proby has just come into your office to tell you that the new journal that the company has received does not have a flagging column. In this situation you should tell the proby to draw a red line ______ to the left of the existing red line to provide for such columm.
A) 1/4”
B) 3/8”
C) 1/2”
D) 3/4”
ANSWER: B) 3/8”
Company Journal - 3.4
The company journal shall be retained for ____ years. The Office record journal shall be retained for ____ years.
A) 20/20
B) 10/10
C) 20/10
D) 10/20
ANSWER: C) 20/10
(Company Journal 1)
(Regulations Ch. 15 - 15.3.1)
Engine 248 responds to an alarm while the Engine Officer is writing the 0900 roll call. In this case, while the unit is at the incident the members are?
A) Not permitted to make any entries to interrupt the roll call.
B) Permitted to make entries to interrupt the roll call and should not skip any lines.
C) Permitted to make entries, but should skip lines
D) Only permitted to make entries of emergency nature
ANSWER: B) Permitted to make entries to interrupt the roll call and should not skip any lines.
(Company Journal - 2.14)
An Officer should know that which of the following is a correct flagging column entry in the company journal?
A) HT
B) ACC
C) AFID
D) OM
ANSWER: D) OM (Ommitted Entry)
A - HT is NOT a flagging column entry
B - ACC is now COLL
C - AFID is now BISP
(Journal Guide pg 8)
You are performing housewatch when the battalion chief comes by quarters to supervise a drill. You would be correct to ensure what is recorded in the flagging column of the company journal?
A) Nothing
B) VIS
C) CV
D) C
ANSWER: C) CV
Guide to Company Journal Entries 5
Lt. Jones is writing his roll call for the day tour and wants to record the inspection of his unit’s SCBAs. He would be correct to include the flagging column entry of which choice?
A) EI
B) Mess
C) EE
D) MSK
ANSWER: D) MSK (mask inspection)
(Guide to Company Journal Entries)
A - EI: Exchange of Information
B - Mess: Messenger
C - EE: Entries Examined
According to the Guide to Company Journals Entries, how would a complaint be recorded in the flagging column of the company journal?
A) AFID
B) CM
C) Com
D) COMP
ANSWER: C) Com
Guide to Company Journal Entries 5
Which statement regarding the company journal is incorrect?
A) A current accurate company roster should be affixed to the inside of the front cover.
B) When the supplied journal does not have a flagging column, a red line shall be drawn 3/8” to the left of the existing red line.
C) In all company journals in all quarters, the journals shall be ruled and indexed for entries by MSU members and chiefs on pg 494 running backwards.
D) Across the top of the 1st line of each journal page shall be legibly written the complete date (Monday, May 30, 2012)
ANSWER: C) In all company journals in all quarters, the journals shall be ruled and indexed for entries by MSU members and chiefs on pg 494 running backwards. (INCORRECT)
*In quarters where a battalion depot (mask cylinders) is located the journal shall be ruled and indexed for entries by MSU members and chief officers on pg 494 running backwards.
(Guide to Company Journal Entries 3.3)
Which choice below contains correct information regarding the company journal?
A) An accurate and current company roster shall be affixed inside the front cover.
B) Pages 500 running back to 498, inclusive, is used to record training sessions.
C) Pages 497 to 495 is used to record Chief visits
D) Company journals shall be retained for 10 years.
ANSWER: A) An accurate and current company roster shall be affixed inside the front cover.
(Regs 15.2.1)
B - 500 to 498 Chief Visits
C - 497 to 495 Training sessions
D - Records kept for 20 years
Which is an incorrect statement about Company Journal entries?
A) Only the member on housewatch may make an entry in blue or black ink.
B) Only company or Chief officers may make entry in red ink.
C) There should not be blank lines between entries
D) Entries made by members, other than the housewatch, are to begin with rank and surname.
ANSWER: B) Only company or Chief officers may make entry in red ink (INCORRECT)
(Guide to Company Journal Entries 2.1)
- Other employees of the department or any firefighter who isn’t the house watchman also write entries in red ink.
A company officer should know which one the following to be a correct flagging column entry?
A) MK
B) EI
C) PP
D) ML
B) EI
(Guide to Company Journal Entries)
- EI = Exchange Information
Which flagging column entry is not correctly defined in the list below?
A) PR - Property lost, missing, found, delivered, received, invoiced, loaned and supplies received.
B) RXD - Scheduled to report for or relieved from duty.
C) DF - Diesel Fuel; measured, ordered, delivered, dispensed
D) F - Heating Fuel; measured, ordered, delivered, dispensed
ANSWER: D) F - Heating Fuel; measured, ordered, delivered, dispensed (INCORRECT)
(Company Journal Entries 5)
- Unlike Diesel Fuel which we dispense into our rigs, we DO NOT DISPENSE HEATING FUEL. Once it goes into our tank it stays in the tank.
Which is a correct statement about omitted entries?
A) They must be entered in red ink.
B) They are recorded by the officer on duty or the member on housewatch.
C) Omitted entries are not entered until the next roll call entry.
D) Omitted entry must include both the time the entry should have been made and the time the entry was actually made.
ANSWER: D) Omitted entry must include both the time the entry should have been made and the time the entry was actually made.
(Guide to Company Journal Entries 2.1)
A - If omitted entry is made by the housewatch then it DOES NOT have to be in red ink.
B - Omitted entry shall be recorded by the PERSON RESPONSIBLE for the omitted entry. If you relieved someone on the 9x and now are doing your 12x and something was left out, then the member who had the 9x will be responsible for entering the OM.
C - Omitted entries are entered AT TIME OF DISCOVERY.
D - Regular column = current time / Body of entry = time the entry should have made
When an officer orders diesel fuel for company quarters, the company journal entry should have what flagging column entry?
A) D
B) DF
C) F
D) DSF
ANSWER: B) DF
“F” is for heating fuel
(Company Journal p8)
While writing your roll call on a warm sunny May morning, you receive an alarm for an EMS run. You were unable to complete your entry prior to responding to the run. You have two members awaiting relief. You return to quarters at 0956 after transmitting a 10-37-2 and 10-99. Which is correct about the required journal entries?
A) Your roll call must be completed prior to any other entries by members.
B) You should record the overtime entries into your roll call.
C) You should leave 2 empty lines and then complete your roll call.
D) OT entries should be recorded prior to completing your roll call entry
ANSWER: D) OT entries should be recorded prior to completing your roll call entry
(Guide to Company Journal Entries 2.14)
- If a unit is required to respond to an alarm while the officer is in the process of writing the roll call, members shall be permitted to make necessary entries in company journal e.g. OT entries.
You are a lieutenant reporting to E-86, a single Engine, for your first night tour after FLSTP. Upon entering quarters you realize the company has been relocated to another Borough and will not return to quarters until sometime after 1800. You would be incorrect if you performed which action?
A) Record your entry in company journal in red.
B) Notify the Battalion that the company is relocated.
C) Conduct Roll call at 1800
D) Record particulars of roll call in journal at 1800
ANSWER: D) Record particulars of roll call in journal at 1800 (INCORRECT)
(Guide to Company Journal Entries 2.10, Regs 11.1.6)
- DO NOT record particulars until the unit RETURNS TO QUARTERS from relocation.
Consider the following journal entry and select the accurate statement.
1115 | ML | Lt. Esposito records FF Cohen received
injury to left knee (laceration) while
operating at box 536 (54 Perry Street) at
approximately 1835 hours 12/23/14. FF
Cohen transported to St. Vincent’s
Hospital by FDNY EMS ambulance. BN 5,
Div 2, Car 32 (Dr. Summeroff) notified.
A) The entry is correct as written
B) The entry is incorrect only because of the flagging column entry.
C) The entry is incorrect only because it must indicate the names of the Chief officers notified.
D) The entry is incorrect because the flagging column entry is wrong and it must indicate the names of the Chief officers notified.
ANSWER: D) The entry is incorrect because the flagging column entry is wrong and it must indicate the names of the Chief officers notified.
(Guide to Company Journal Entries)
- ML is NOT a proper flagging column entry.
- INJ = Injury and LV = Leave would both be suitable for this situation.
- Chief officers who were notified should also be listed in the journal entry, Battalion and Division.
When approved by the officer on duty, members may be relieved prior to the end of the tour. Which is the incorrect statement about the entries required when FF Smith relieves FF Esposito prior to tour change?
A) The housewatch records FF Smith entering quarters as RFD (reporting for duty)
B) FF Smith will record when he is RFFD (ready for fire duty) in the journal.
C) Both FF Esposito and FF Smith will report to Lt. McGinn (the officer on duty) for approval of the exchange.
D) Lt. McGinn records the exchange in the journal with WPODR (with permission of officer on duty relieved)
ANSWER: D) Lt. McGinn records the exchange in the journal with WPODR (with permission of officer on duty) (INCORRECT)
(Guide to Company Journal Entries pg 13)
- FF being RELIEVED takes a mark in the journal recording to exchange. In this case, FF Esposito will take the mark
- WPODR - With Permission of Officer On Duty Relieved
What flagging column entry would indicated an “omitted entry” in the company journal?
A) OI
B) OE
C) EE
D) OM
ANSWER: D) OM
Company Journal pg 8
