9.2 Introduction to meeting design Flashcards
Whose quote is this?
If you had to identify, in one word, the reason why the human race had not achieved, and will never achieve its full potential, that word would be meetings.
Dave Barry
Studies suggest that unneccessary meetings waste what value of time and resources in US corporations?
$37 Bn
Ray Dalio (hedge fund founder) sets out a number of key principles for effective meetings. List 3.
1 Emphasise meeting purpose 2 Be as precise as possible in meeting communication 3 Wstablish the type of meeting 4 Be assertive and open minded 5 Keep track of progress made 6 Avoid topic slip 7 Remain calm and analytical 8 Be clear in assigning responsibility 9 Utilise the two minute rule 10 Reach a conclusion 11 Figure out if the meeting was effective
According to Tomorrow Corporate Governance Report (2012), what were the thre most common reasons for board issues (after dominant personalities)?
Inappropriate time of allocation for discussion
Poor preparation
Unhelpful manner of presenting information
Cohen et al (2011) identfied 21 design characteristics affecting meeting quality. What are the TEMPORAL characteristics?
Meeting length
Promptness of start and end
Use of breaks
Time of day
Cohen et al (2011) identfied 21 design characteristics affecting meeting quality. What are the PHYSICAL characteristics?
Lighting Noise Temperature Refreshments Meeting space Technology use Seating dynamics Meeting space arrangements
Cohen et al (2011) identfied 21 design characteristics affecting meeting quality. What are the PROCEDURAL characteristics?
Meeting goals Agenda use Pre-meeting talk Visual displays Meeting arrangements Minutes Meeting recording
Cohen et al (2011) identfied 21 design characteristics affecting meeting quality. What are the ATTENDEE characteristics?
Number of attendees
Presence of meeting facilitator
