410 Budget

Question 1

JSO is required by Chapter 122. of the COJ MC to submit an estimate of the capital improvement requirements for JSO for how long?

Answer 1

ensuing five years

Question 2

Who approves requests for replenishments of funds?

Answer 2

Chief of Budget or designee

Question 3

When should the safe combination be changed when an employee who was given the combination leaves the unit or whose job function changes and no longer requires access?

Answer 3

within 10 business days

Question 4

Petty cash funds provide payment capability for expenditures of a nominal nature, typically less than what amount?

Answer 4

$1,000 per month

Question 5

The COJ form Petty Cash/Imprest Fund Reimbursement must be submitted to the COJ Accounting Division no later than what?

Answer 5

10th day of the following month

Question 6

In an emergency, who may authorize transfers between petty cash funds upon the request of a department director or higher authority?

Answer 6

Chief of Budget or designee

Question 7

The Budget Division shall enter the requisition into the COJ’s Procurement System and shall route the requisition through the appropriate chain of command as follows:

$1 - $2,500

$2,501 - $10,000

$10,001 and up

Answer 7

$1 - $2,500 / commander or higher

$2,501 - $10,000 / chief or higher

$10,001 and up / director or higher

Question 8

At least one budgetary quote is required for every purchase, except for blanket orders for services under how much?

Answer 8

under $10,000

Question 9

Who has the authorization to deny requests if funds are not available?

Answer 9

Chief of Budget or designee

Question 10

Any requests for uniforms must be submitted where for processing?

Answer 10

Supply Unit

Question 11

Blanket order requests for services totaling under how much do require the submission of a budgetary quote?

Answer 11

$10,000 or less

Question 12

Who must be notified immediately of any changes in blanket order (requestor) ownership?

Answer 12

Budget Division

Question 13

Any and all check requests for goods/services not listed herein shall require a written explanation to and approval from who?

Answer 13

COJ’s Chief of Procurement or his designee

Question 14

A formal purchase is defined as any purchase of supplies and/or services in excess of what amount?

Answer 14

$150,000

Question 15

Who has the authorization to initiate change orders as deemed necessary?

Answer 15

Chief of Budget or designee

Question 16

Who may initiate, change, or approve requests for emergency purchases as deemed necessary?

Answer 16

Chief of Budget or designee

Question 17

Upon receipt of goods or services, a receipt transaction must be initiated in the COJ’s procurement system within how many days?

Answer 17

two days

Question 18

Form P-0036e (Travel/Training Request) must be completed and approved through the chain of command no less than how many weeks prior to the date when any travel arrangements must be made, including the training registration deadline?

Answer 18

no less than four weeks

Question 19

Upon their return, travelers have how many working days to complete the second portion of the Form P-0036e (Travel/Training Request) and submit it to the Budget Division?

Answer 19

five working days

Question 20

Travelers requesting reimbursements shall complete all actions outlined in this section within how many days of their return?

Answer 20

14 days

Question 21

Investigations requiring travel must be authorized and approved by the who?

Answer 21

requesting officer’s commander or designee

Question 22

Upon return, the detective must repay a travel advance either in cash or through submission of receipts, or a combination of the two, within how many working days?

Answer 22

five working days

Question 23

A request for a purchasing card shall be made by the employee through the chain of command to who?

Answer 23

his director or higher authority

Question 24

Each purchasing card shall have a credit limit based upon the individual’s need for the purchasing card; however, in no circumstance shall a single purchase exceed how much?

Answer 24

$4,500

Question 25

Unless an exception is approved by Treasury, a purchasing card has a maximum amount of how much per month?

Answer 25

$10,000