300-26 Employee Representative Council Flashcards
Who is the ERC coordinator
AC or EAC appointed by COP
What is an Issue Resolution Record (IRR)?
Form used by ERC to present employee’s ERC issue to commanders
What is Visiflow Issue Tracking System (VITS)?
database of issues throughout the department
What are traditionally NON-ERC issues?
Pay issues, Job performance, disciplinary issues, Issues affecting one individual, workplace harassment, reclassification of promotional issues
How many ERC reps from a division
minimum two per shift
Is there a limit to ERC reps?
No
Who determines how many ERC reps?
Commander
In an ERC rep election announcement how long do employees have to submit their name to be considered?
10 days
What is no employee expressed interest in being ERC rep?
Division commander shall appoint them
What is required of an ERC rep training-wise once selected?
Attend ERC Representative Mandatory Training Class
How long is the ERC reps terms of service?
2 year term, or until next election or when they leave division
What are ERCs supposed to have access to aid in resolving issues?
Division commanders
How can ERC reps be removed?
Through vote of the employees they represent OR ERC Coordinator
How can ERC reps appeal being removed as ERC reps?
Thru writing via COC to COP
What is the ERS issue process before it reaches a supervisor and step one?
Consult with ERC rep, describe issue in non letterhead letter and resolution, ERC rep reviews to determine if its ERC issue
What is the step one of the ERC issue process?
Forwarding issue to next ranking supervisor over the issue. If its the division commander then ERC shall complete an IRR
How long do division commanders have to respond to a IRR from a step one ERC issue?
5 days
What is step 2 of the ERC issue process?
Commander renders solution and submits it for ERC rep and employee consideration
How long does the ERC rep and employee have to consider the Step 2 resolution of the ERC issue process before responding?
3 days
What shall occur if an employee agrees to the step 2 resolution of an ERC issue?
Mark agreeable on the IRR form and ERC rep will fax the form to ADR. No VITS #
What shall occur if an employee does not agree to the step 2 resolution of an ERC issue?
Mark not agreeable on IRR form and forward to ADR for more processing
What shall occur if a commander is unable to provide a resolution to step 2 of an ERC issue?
explain in IRR form and have ERC rep forward issue to Exec staff consideration, then forward form to ADR
When shall a VITS # be assigned?
Commander is unable to provide solution, employee does not agree with step 2, employee states issue is till unresolved, issue is presented to Exec staff during ERC Meeting AND ERC staff may create one on case by case basis
What shall the ADR do when receiving a IRR that deserves an VITS #?
Review for accuracy, assign VITS #, LT will forward employee correspondence, IRR form and letter requesting address to issue to executive staff member
What shall occur once executive staff member receives ERC issue?
Try their best to resolve and send back to ADR LT with proposed resolution, or explain why resolution is not feasible and send back to ADR LT
What is the responsibilities of ERC Coordinator?
Reviewing and approving any recommendations by exec staff
What may an ERC Coordinator due before approving ERC proposed resolution?
Send IRR back to employee for more info, consult with AC of original division, consult with other ACs, forward IRR to COP
What shall happen after ERC coordinator approves proposed resolution?
ERC staff provides ERC rep and employee with copy of completed Final Disposition
What may happen is en employee is dissatisfied with the proposed resolution by executive staff for an ERC issue?
Appeal in writing to COP within 30 days
Who controls if an appeal for an ERC issue proceeds to the chief?
ERC Coordinator will review it and determine the appeal’s merit
What other ways may an employee submit an ERC issue?
Name withheld and Anonymous
What differs on the Name With held process for ERC issue submission?
Leave and PR blank. Still list division and shift of employee
What differs on the Anonymous process for ERC issue submission?
Name and PR blank, proposed solution is posted on bulletin board for 72 hours. No contact means its accepted. No accepted then shall be decided from there as anon or name
What happens if ERC coordinator and ADR supervisor determines if issue is not ERC eligible?
Routed to another ADR section, CIO or returned to division
What are the commander’s duties with regards to ERC meeting
Establish date and time for meetings and determine the structure
How often should General Membership meetings of ERC be held?
Biannual
Who shall be attendance for a General Membership meeting?
Commanders and 1 ERC rep from each shift
