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JT - General Orders 300's > 300-11 Discrimination, Harassment Etc. > Flashcards

300-11 Discrimination, Harassment Etc. Flashcards

1
Q

Requirements of HPD’s discrimination policy _______ current law

A

Exceed

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2
Q

When does the Discrimination GO and policies take effect?

A

On duty, during work related off duty time, anytime city business is conducted, off duty conduct unrelated but impacts working relationships

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3
Q

What is the Employee Relations Section ERS?

A

a Section of ADR responsible for shielding employees reporting conduct

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4
Q

Where does the Department Discriminantion GO draw its protected categories from?

A

Title VII (9), Age Discrimination Act, Title I Disabilities Act, Pregnancy Discrimination Act, Genetic Info Non-Discrimination Act

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5
Q

What is considered when determining severe or pervasive conduct?

A

Frequency of conduct, severity, physical vs oral, whether it effects employee’s work

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6
Q

Fraternization under the discrimination GO does not apply to:

A

Marital type relationships

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7
Q

Are married or dating patrol or investigators allowed to ride together

A

“Employees should not be allowed to ride together”

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8
Q

Working with family members sections applies to who?

A

All family members and those employees who share a residence except for roommates

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9
Q

Where can employees of the same rank in a marital type relationship work?

A

May work same division or worksite but cannot ride together or be partners

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10
Q

Where can employee of different rank in a marital type relationship work?

A

Cannot be in same division or command unless no direct supervision AND separation by 3 ranks or separation by shift, separate work site

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11
Q

Who may approve exceptions to working with family members limitations?

A

COP

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12
Q

What are the rights of those accused of harassment/discrimination?

A

Thorough investigation, confidentiality, access and review of any report of an outside agency, all other legal protections

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13
Q

Who shall an employee call if a harassment incident happens outside of normal work hours?

A

Command Center to contact on call ERS facilitator

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14
Q

What shall an supervisor do once witnessing or becoming aware of prohibited conduct/harassment?

A

Take action to stop or prevent misconduct, report conduct to ETS facilitator WITHIN 24 hours.

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15
Q

What is the preferred method of notification when an employee witnesses prohibited conduct?

A

Report to ADR’s ERS

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16
Q

What are the places an employee can report prohibited conduct?

A

Immediate supervisor, ADR ERS, IAD, EEOC, TWC

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17
Q

What is the best tool for maintaining a model workplace free of discrimination?

A

Prevention

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18
Q

What are the standards for supervision of discriminatory practice?

A

Inspect workplace for inappropriate things, ensure assignments are based on needs, positive example, following reporting procedures for prohibited conduct, Monitor issues reported, ensure marital or dating couples are in compliance, not allow offensive jokes

19
Q

What are the commanders and mid managers responsibilities for ERS posters?

A

Display them prominently at all divisions and work areas

20
Q

Who is responsible for on-site visits to ensure compliance with discrimination/harassment/ERS policies?

A

ACs and commanders

21
Q

What is the ERS responsibilities upon being notified of prohibited conduct?

A

Stop or prevent misconduct, interview complainant with need for shielding, forward complaint to CIO, determine if COP should be notified, if needed review with Legal Services.

22
Q

If the COP needs to be notified of an ERS complaint what shall be done?

A

forward written notification to COP via ADR withing 48 hours

23
Q

What shall be included in the notification to the COP about ERS problems?

A

Nature of conduct, supervisory status, complainant’s preference for resolution, ERS recommendation for shielding

24
Q

Who must the ERS notify if shielding is needed?

A

Employee’s commander and AC.

25
Q

Who must ERS notify if the employee’s commander or AC is the respondent?

A

One rank higher

26
Q

Who should discuss and determine proper shielding options?

A

Commander, AC and ERS Facilitation if possible

27
Q

Who must approve a shielding plan?

A

COP

28
Q

What can a shielding plan consist of?

A

Voluntary reassignment of complainant to other supervisors, voluntary reassignment to other units, voluntary or involuntary reassignment of respondents to other locations, relief of duty for complainant or respondent, Order of No Contact

29
Q

How long can interim shielding last?

A

Until replaced by final shielding plan

30
Q

Can a supervisor authorize an interim shielding plan?

A

Yes

31
Q

Who can approve the options for interim shieldings and what are the options

A

ADR LT, leaving employee in interim shielding or moving them to another interim plan

32
Q

What are predesignated assignments?

A

Assignments within the command that shall exist to facilitate immediate shielding for employees

33
Q

How long do prohibited conduct allegations have to be completed?

A

30 days

34
Q

Under no exception except by COP how long MUST a prohibited allegation investigation be completed by?

A

60 days

35
Q

Cases resolved through ERS and IAD shall be:

A

Documented and retained by relevant retention policies

36
Q

Who may determine if an informal complaint process is appropriate?

A

ERS with Legal Services

37
Q

Who may ultimately approve an informal complaint process?

A

COP

38
Q

How shall informal complaint processes be adminstered?

A

Through ADR

39
Q

Participation in the informal complaint process must be ______ and must be agreed to by ______ parties

A

voluntary, all

40
Q

Informal complaint resolutions require interview with:

A

the complainant

41
Q

Positive discipline shall not be available for what types of punishment?

A

Disparate treatment, workplace harassment, sexual harassment or retaliation.

42
Q

What violations require formal resolutions?

A

Class I and some class II

43
Q

What is a respondent?

A

Person or Persons reported as the offender in a prohibited conduct complaint

44
Q

Who has responsibility for generating an Issue Record Form number for prohibited conduct?

A

CIO

JT - General Orders 300's (32 decks)

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