300-23 Early Warning System Flashcards
What is one of the 1st steps after an employee is identified and placed into the EWS?
An individual action plan will be tailored to them to assist employee in correcting deficiencies
What involvement is emphasized for an employee in EWS?
First-line Supervisors
What types of EWS programs are there and how long?
180 day classified, or 90 day Civilian
What shall occur to employees who have already been placed in the program and are recommended for another placement?
Reviewed for possible definite suspension, no matter how long
What is Accelerated Completion in regards to EWS?
Employee’s chain of command early release from program from COP due to compliance with plan of action
What is a case study as it relates to EWS?
Report prepared reviewing employee when considering placement in EWS
Who is the EWS Committee Chair for classified and civilian?
EAC or AC with COP approval OR police administrator or higher for civilain
Failure to Progress (EWS)
Condition in which an employee is removed from program for failing
How are recommendations regarding EWS placements to the COP
EWS Committee to COP thru EWS Committee Chair
What is factors are considered when deciding recommendations into EWS?
work history, complaint history, time, attendance, job performance
What are the criteria for EWS unit’s data scan of possible employees?
Beginning of every month, 4 or more IAD complaints with 12 months.
What type of IAD complaint is excluded from EWS unit’s monthly complaint scan?
Admin complaints unless indicate pattern of behavior
Who may place an employee into the EWS?
COP
What are the referral sources for EWS?
COP, ADC, APC, any supervisor, EWS monthly IAD scans, monthly data scans of other data
Where can referrals to EWS be sent?
COP who will forward to EWS unit
Can a non-supervisory employee recommend another for EWS placement?
No, notify supervisor who must write to COP stating if they concur or not
How shall an employee who is being considered for EWS placement be notified and who will be present?
Schedule meeting at division. Employee, EWS caseworker, immediate supervisor
Can a case study from EWS be placed in personnel file?
No
How shall an employee be notified they are being placed in EWS?
In writing from Office of COP
Who recommends continued employed or not to COP after End of Program Assessment?
EWS Committee Chair?
What are the outcomes for EWS?
Completion, Accelerated Completion, Failure to Progress
Who is in the classified EWS Committee?
1 EAC, 2 LTS, 2 Sgts, 6 officers, 2 IPOB
How are EWS Committee “civilian/classified” appointed and for how long?
COP, 1 two year term
What is the minimum experience requirement for appointment onto classified EWS Committee?
Supervisors need 2 years supervisory exp and officers need 5 years on
What attendance is needed for classified EWS Committee Meeting?
5 members including chair and 3 officers
What threshold is needed for recommending officers to EWS by the civilian and classified EWS Committee?
Majority
Who is the civilian EWS Committee?
Police Adminstrator or above, 2 mid managers, 2 line supervisors, 2 line level civilians
What is the minimum experience requirement for appointment onto civilian EWS Committee?
Supervisors 2 years supervisory exp, civilians 3 years on
What attendance is needed for civilian EWS Committee Meeting?
5 members including chair
What are the recommendation options for EWS Committee?
Placement, Non-Placement, 90 day review
May a 2nd EWS 90 day review be granted under any circumstance?
No, placement or not
Who may extend employee’s time in the EWS?
COP or EWS Chair
Are employees in EWS allowed to work EJs?
No
How many days off can a classified employee schedule while in the EWS program?
20 or commander approval
How many days off can a civilian employee schedule while in the EWS program?
7
Who shall develop of plan of action for an employee in EWS?
EWS Unit after speaking with employee supervisor
Who shall attend the EWS Plan of Action/End of Assessment meeting once decided by Chair?
Employee, supervisor, shift mid manager, Commander, EWS Case worker
How often must supervisor of EWS employee and their commander meet?
Weekly
How often must a EWS case worker meet with employee and supervisor?
Monthly
Who shall report the progress of an EWS employee to the EWS Committee chair and how often?
EWS Unit Sgt, monthly
What is required of the EWS Weekly report?
Signed by division commander, documentation included
What is the minimum time that an employee must go thru EWS to be considered for Accelerated Completion?
90 days
Are civilian employees eligible for accelerated completion in EWS?
No
What if an employee in EWS is eligible to promote?
End of Program Assessment and recommendation to COP who determines if promotion will be granted
Are voluntary transfers into EWS allowed?
No
