300-23 Early Warning System

Question 1

What is one of the 1st steps after an employee is identified and placed into the EWS?

Answer 1

An individual action plan will be tailored to them to assist employee in correcting deficiencies

Question 2

What involvement is emphasized for an employee in EWS?

Answer 2

First-line Supervisors

Question 3

What types of EWS programs are there and how long?

Answer 3

180 day classified, or 90 day Civilian

Question 4

What shall occur to employees who have already been placed in the program and are recommended for another placement?

Answer 4

Reviewed for possible definite suspension, no matter how long

Question 5

What is Accelerated Completion in regards to EWS?

Answer 5

Employee’s chain of command early release from program from COP due to compliance with plan of action

Question 6

What is a case study as it relates to EWS?

Answer 6

Report prepared reviewing employee when considering placement in EWS

Question 7

Who is the EWS Committee Chair for classified and civilian?

Answer 7

EAC or AC with COP approval OR police administrator or higher for civilain

Question 8

Failure to Progress (EWS)

Answer 8

Condition in which an employee is removed from program for failing

Question 9

How are recommendations regarding EWS placements to the COP

Answer 9

EWS Committee to COP thru EWS Committee Chair

Question 10

What is factors are considered when deciding recommendations into EWS?

Answer 10

work history, complaint history, time, attendance, job performance

Question 11

What are the criteria for EWS unit’s data scan of possible employees?

Answer 11

Beginning of every month, 4 or more IAD complaints with 12 months.

Question 12

What type of IAD complaint is excluded from EWS unit’s monthly complaint scan?

Answer 12

Admin complaints unless indicate pattern of behavior

Question 13

Who may place an employee into the EWS?

Answer 13

COP

Question 14

What are the referral sources for EWS?

Answer 14

COP, ADC, APC, any supervisor, EWS monthly IAD scans, monthly data scans of other data

Question 15

Where can referrals to EWS be sent?

Answer 15

COP who will forward to EWS unit

Question 16

Can a non-supervisory employee recommend another for EWS placement?

Answer 16

No, notify supervisor who must write to COP stating if they concur or not

Question 17

How shall an employee who is being considered for EWS placement be notified and who will be present?

Answer 17

Schedule meeting at division. Employee, EWS caseworker, immediate supervisor

Question 18

Can a case study from EWS be placed in personnel file?

Answer 18

No

Question 19

How shall an employee be notified they are being placed in EWS?

Answer 19

In writing from Office of COP

Question 20

Who recommends continued employed or not to COP after End of Program Assessment?

Answer 20

EWS Committee Chair?

Question 21

What are the outcomes for EWS?

Answer 21

Completion, Accelerated Completion, Failure to Progress

Question 22

Who is in the classified EWS Committee?

Answer 22

1 EAC, 2 LTS, 2 Sgts, 6 officers, 2 IPOB

Question 23

How are EWS Committee “civilian/classified” appointed and for how long?

Answer 23

COP, 1 two year term

Question 24

What is the minimum experience requirement for appointment onto classified EWS Committee?

Answer 24

Supervisors need 2 years supervisory exp and officers need 5 years on

Question 25

What attendance is needed for classified EWS Committee Meeting?

Answer 25

5 members including chair and 3 officers

Question 26

What threshold is needed for recommending officers to EWS by the civilian and classified EWS Committee?

Answer 26

Majority

Question 27

Who is the civilian EWS Committee?

Answer 27

Police Adminstrator or above, 2 mid managers, 2 line supervisors, 2 line level civilians

Question 28

What is the minimum experience requirement for appointment onto civilian EWS Committee?

Answer 28

Supervisors 2 years supervisory exp, civilians 3 years on

Question 29

What attendance is needed for civilian EWS Committee Meeting?

Answer 29

5 members including chair

Question 30

What are the recommendation options for EWS Committee?

Answer 30

Placement, Non-Placement, 90 day review

Question 31

May a 2nd EWS 90 day review be granted under any circumstance?

Answer 31

No, placement or not

Question 32

Who may extend employee's time in the EWS?

Answer 32

COP or EWS Chair

Question 33

Are employees in EWS allowed to work EJs?

Answer 33

No

Question 34

How many days off can a classified employee schedule while in the EWS program?

Answer 34

20 or commander approval

Question 35

How many days off can a civilian employee schedule while in the EWS program?

Answer 35

7

Question 36

Who shall develop of plan of action for an employee in EWS?

Answer 36

EWS Unit after speaking with employee supervisor

Question 37

Who shall attend the EWS Plan of Action/End of Assessment meeting once decided by Chair?

Answer 37

Employee, supervisor, shift mid manager, Commander, EWS Case worker

Question 38

How often must supervisor of EWS employee and their commander meet?

Answer 38

Weekly

Question 39

How often must a EWS case worker meet with employee and supervisor?

Answer 39

Monthly

Question 40

Who shall report the progress of an EWS employee to the EWS Committee chair and how often?

Answer 40

EWS Unit Sgt, monthly

Question 41

What is required of the EWS Weekly report?

Answer 41

Signed by division commander, documentation included

Question 42

What is the minimum time that an employee must go thru EWS to be considered for Accelerated Completion?

Answer 42

90 days

Question 43

Are civilian employees eligible for accelerated completion in EWS?

Answer 43

No

Question 44

What if an employee in EWS is eligible to promote?

Answer 44

End of Program Assessment and recommendation to COP who determines if promotion will be granted

Question 45

Are voluntary transfers into EWS allowed?

Answer 45

No