300-09 Absence from Duty

Question 1

When is a leave event to be considered unscheduled if requested?

Answer 1

Within 24 hours of start of shift

Question 2

Is sending a supervisor an email or text without response sufficient to document leave?

Answer 2

No

Question 3

When required to bring a health care provider’s statement for unscheduled leave, how long does the employee have?

Answer 3

5 workdays

Question 4

What shall division commanders to with regards to documentation from health care providers about employees?

Answer 4

Keep it in a locked cabinet

Question 5

If a health care provider statement is requested before 8 incidents then what shall the supervisor do and when?

Answer 5

Notify Commander by email and give copy to employee before end of shift

Question 6

How long can a unscheduled leave incident be?

Answer 6

3 days

Question 7

How long are officers prohibited from working EJs or OT after unscheduled leave?

Answer 7

24 hours

Question 8

How many PTO hours do cadets accrue annually?

Answer 8

120

Question 9

What is the cap for PTO hours for officer sworn before March 30 2011?

Answer 9

5000

Question 10

What is the cap for PTO hours for officers sworn after March 30 2011?

Answer 10

2500

Question 11

If an employee maxed out on PTO tries to carry over PTO to the next year how can he do so?

Answer 11

After requesting before 90 days and the request being denied they may carry over 120 hours plus what was requested but not allowed to be taken

Question 12

An employee burning more than __________ shall require approval of division commander

Answer 12

15 consecutive workdays

Question 13

Up to how may hours of PTO can officers burn with supervisor approval?

Answer 13

320

Question 14

Officer may burn how many hours of PTO with EAC approval?

Answer 14

320-720

Question 15

How shall officers avoid forfeiture of PD hours?

Answer 15

Request time off 90 Calendar days before end of benefit year

Question 16

How many military training days are officers given per year?

Answer 16

15

Question 17

When shall officers submit requests for military leave?

Answer 17

2 weeks prior

Question 18

What happens if an IOD employee’s absence is during a holiday?

Answer 18

Holiday is considered observed and absence is not charged

Question 19

When shall commanders submit Injured or Ill Employees Report to HSU?

Answer 19

Every Friday

Question 20

What shall the officer do for health related absences in excess of 64 hours?

Answer 20

Present health care provider statement indicating what officer was seen for.

Question 21

How long must an employee work before the employee is eligible for FMLA?

Answer 21

After working for city for 12 months and been physically at work for at least 1250 hours.

Question 22

What is a FMLA eligible events you did not already know?

Answer 22

Relation of officer is on covered active duty or notified on impending active duty AND caring for a service member recovering from serious illness/injury.

Question 23

How many weeks of FMLA do spouses who are both employed by the City get?

Answer 23

12 weeks combined

Question 24

Although the exact phrase does not need to be said what are employees required to do about their absences due to family issues?

Answer 24

Provide enough information for supervisors to know it FMLA related incident

Question 25

When shall employees be asked to request time off for FMLA?

Answer 25

30 days prior

Question 26

Who is responsible for notification when FMLA arises and to whom?

Answer 26

The employee and immediate supervisor are responsible to notify the HPD FMLA supervisor

Question 27

If an employee has been absent for more than _____ days and there is a possibility of it being FMLA related event then _______

Answer 27

three days, notify them of ability to apply for FMLA

Question 28

Who is responsible for providing appropriate FMLA forms?

Answer 28

HPD FMLA Coordinator

Question 29

When shall the FMLA packet be completed?

Answer 29

15 days after being issued

Question 30

What time shall officers burn 1st before being allowed to use FMLA unpaid leave time?

Answer 30

everything except Comp and No Value Leave Blank NVLB

Question 31

What shall an employee do before returning to work from a FMLA leave?

Answer 31

Provide written documentation from healthcare provider stating employee is good to return

Question 32

What kind of position is the employee entitled to after returning from FMLA leave?

Answer 32

same or equivalent position

Question 33

What shall an employee do if they are concerned about another employee’s apparent medical or psychological condition that makes them a danger to themselves or others?

Answer 33

Notify APC chair in writing

Question 34

When requesting unpaid leave of absence what shall employee include to COP in request?

Answer 34

Reasons for request, effective date and anticipated return

Question 35

Who may approve unpaid leave under 14 days?

Answer 35

COP

Question 36

Who may approve unpaid leave between 15-180 days?

Answer 36

Police Officer Civil Service Commission

Question 37

Who may approve unpaid leave over 180 days?

Answer 37

City Council

Question 38

When returning to duty after a leave of absence what shall an officer do?

Answer 38

Contact ESD for information about reinstatement

Question 39

When are officers eligible to be eligible for indefinite suspension when taking unauthorized absences?

Answer 39

3 or more consecutive workdays