300-09 Absence from Duty Flashcards
When is a leave event to be considered unscheduled if requested?
Within 24 hours of start of shift
Is sending a supervisor an email or text without response sufficient to document leave?
No
When required to bring a health care provider’s statement for unscheduled leave, how long does the employee have?
5 workdays
What shall division commanders to with regards to documentation from health care providers about employees?
Keep it in a locked cabinet
If a health care provider statement is requested before 8 incidents then what shall the supervisor do and when?
Notify Commander by email and give copy to employee before end of shift
How long can a unscheduled leave incident be?
3 days
How long are officers prohibited from working EJs or OT after unscheduled leave?
24 hours
How many PTO hours do cadets accrue annually?
120
What is the cap for PTO hours for officer sworn before March 30 2011?
5000
What is the cap for PTO hours for officers sworn after March 30 2011?
2500
If an employee maxed out on PTO tries to carry over PTO to the next year how can he do so?
After requesting before 90 days and the request being denied they may carry over 120 hours plus what was requested but not allowed to be taken
An employee burning more than __________ shall require approval of division commander
15 consecutive workdays
Up to how may hours of PTO can officers burn with supervisor approval?
320
Officer may burn how many hours of PTO with EAC approval?
320-720
How shall officers avoid forfeiture of PD hours?
Request time off 90 Calendar days before end of benefit year
How many military training days are officers given per year?
15
When shall officers submit requests for military leave?
2 weeks prior
What happens if an IOD employee’s absence is during a holiday?
Holiday is considered observed and absence is not charged
When shall commanders submit Injured or Ill Employees Report to HSU?
Every Friday
What shall the officer do for health related absences in excess of 64 hours?
Present health care provider statement indicating what officer was seen for.
How long must an employee work before the employee is eligible for FMLA?
After working for city for 12 months and been physically at work for at least 1250 hours.
What is a FMLA eligible events you did not already know?
Relation of officer is on covered active duty or notified on impending active duty AND caring for a service member recovering from serious illness/injury.
How many weeks of FMLA do spouses who are both employed by the City get?
12 weeks combined
Although the exact phrase does not need to be said what are employees required to do about their absences due to family issues?
Provide enough information for supervisors to know it FMLA related incident
When shall employees be asked to request time off for FMLA?
30 days prior
Who is responsible for notification when FMLA arises and to whom?
The employee and immediate supervisor are responsible to notify the HPD FMLA supervisor
If an employee has been absent for more than _____ days and there is a possibility of it being FMLA related event then _______
three days, notify them of ability to apply for FMLA
Who is responsible for providing appropriate FMLA forms?
HPD FMLA Coordinator
When shall the FMLA packet be completed?
15 days after being issued
What time shall officers burn 1st before being allowed to use FMLA unpaid leave time?
everything except Comp and No Value Leave Blank NVLB
What shall an employee do before returning to work from a FMLA leave?
Provide written documentation from healthcare provider stating employee is good to return
What kind of position is the employee entitled to after returning from FMLA leave?
same or equivalent position
What shall an employee do if they are concerned about another employee’s apparent medical or psychological condition that makes them a danger to themselves or others?
Notify APC chair in writing
When requesting unpaid leave of absence what shall employee include to COP in request?
Reasons for request, effective date and anticipated return
Who may approve unpaid leave under 14 days?
COP
Who may approve unpaid leave between 15-180 days?
Police Officer Civil Service Commission
Who may approve unpaid leave over 180 days?
City Council
When returning to duty after a leave of absence what shall an officer do?
Contact ESD for information about reinstatement
When are officers eligible to be eligible for indefinite suspension when taking unauthorized absences?
3 or more consecutive workdays
