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JT - General Orders 300's > 300-12 Grievance Procedure > Flashcards

300-12 Grievance Procedure Flashcards

1
Q

How long is a Notice of Grievance Meeting Form before the actual meeting?

A

4 days

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2
Q

What is a step I Grievance meeting?

A

Division level usually with commander

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3
Q

What is a step II Grievance meeting?

A

Chaired by AC decided by COP

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4
Q

What is a step III Civilian Grievance Hearing?

A

Overseen by Grievance Review Committee (GRC). Final step for civilians

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5
Q

What is a step III classified Grievance Hearing?

A

Chaired by grievance examiner selected by Civil Service Commission

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6
Q

What is a step IV Grievance Review?

A

Chaired by Civil Service Commission. Attendance by employee or dept representative NOT required

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7
Q

Can time used to file a grievance be charged against employee?

A

No

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8
Q

What happens if at any point an employee alledges discrimination during the grievance process?

A

All statements and investigation shall be excluded from grievance and forwarded to appropriate division

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9
Q

What is tolling?

A

Stops the statutory time limits for grievances if they are being handled by someone else and come back to grievances

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10
Q

What may an officer do according to the Meet and Confer Agreement after filing a grievance?

A

Skip Step I

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11
Q

Who may the COP delegate to determine the result of a grievance to?

A

A rank no lower than captain

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12
Q

What are the requirements for a commander or lower to decide grievance results?

A

Discipline shall be no more than written or 1-2 suspension AND commander must be in the chain of command

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13
Q

How shall a grievance be initiated?

A

1st presented to ADR for review then a IRF completed

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14
Q

What shall be on the Step I form of a grievance?

A

Nature of the grievance and proposed resolution

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15
Q

If a grievance is lodged against COP must appear at meeting?

A

COP OR a representative

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16
Q

If COP is the immediate supervisor of employee who is listing the COP as a respondent then may the COP send a representative?

A

NO

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17
Q

How long before a Step I meeting must be concluded?

A

30 days

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18
Q

What happens if the grievant is not given a 48 hour minimum notification for a grievance?

A

Grievance shall be ruled in favor of the grievant and no more

19
Q

How long does the division commander have to respond to the grievance section after Step I?

A

5 days

20
Q

What shall be in the commanders response to the Step I meeting?

A

Acknowledgement of grievance, analysis of the facts or allegations, explanation for decision on allegations, Identification of the remedy

21
Q

How long does the Grievant section have to notify the grievant after Step I meeting?

A

15 days

22
Q

What are the ways the Grievance Section may contact a grievant?

A

Contact by telephone and ask to come to ADR to sign, certified mail to home address

23
Q

If Step I resolution is rejected how long does Officer have to file Step II grievance?

A

15 days

24
Q

How long after the Step II form is filed must the meeting be concluded?

A

15 days

25
Q

What is the response after Step II meetings?

A

AC must submit written recommendation to COP within 5 days, Then Office of COP will submit written response to Grievance section within 10 days

26
Q

How long does the grievance section have to notify grievant after Step II?

A

15 days

27
Q

What may a grievant do in lieu of a Step III grievance hearing?

A

Arbitration

28
Q

How long after Step III meeting does Grievance Examiner have to submit written response to both parties?

A

15 days

29
Q

What is required to go to a Step IV hearing?

A

Grievance Examiner rules against Dept or Grievant and file form within 15 days

30
Q

What is the minimum notification time for civilian employees step meeting?

A

4 days, unless both agreed on

31
Q

What if a civilian step I meeting is not concluded within 30 days?

A

It proceeds to step II

32
Q

When do parties involved in a grievance have to disclose all non-privileged information about incident?

A

No later than 24 hours before

33
Q

How long does grievance coordinator have to notify Civilian employee after Step I response?

A

10 days

34
Q

What happens when a commander does not submit written response to Step I?

A

After 10 days grievance coordinator will have another 10 days to schedule a Step II

35
Q

How long does the grievant have to file a step II grievance as a civilian?

A

10 days after commander response

36
Q

How long before a civilian step II meeting must be concluded?

A

45 days

37
Q

If a civilian Step II meeting is not concluded with 45 days how long does grievant have to file step III?

A

10 days

38
Q

Who receives the request to go around step II meetings for civilians who have not had their meeting concluded in time?

A

COH Human Resources Dept Employee Relations

39
Q

What happens if the COP does not submit written response to Step II in 10 days>

A

Grievance coordinator has 10 days to refer grievant to Civil Service Coordinator of the COH

40
Q

What are the exceptions to the grievance procress timline?

A

Criminal investigation, authorized leave of absence, or both parties agree to delay

41
Q

Who cannot not be the representation for a civilian employee during a grievance process?

A

A COH employee

42
Q

Who is not eligible for compensation when requested as a witness for a grievance procedure?

A

Employees whose testimony is largely about character or reputation

43
Q

Is a grievant entitled to compensation for hours thats fall outside their normal work shift?

A

Only if they win

JT - General Orders 300's (32 decks)

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