300-12 Grievance Procedure Flashcards
How long is a Notice of Grievance Meeting Form before the actual meeting?
4 days
What is a step I Grievance meeting?
Division level usually with commander
What is a step II Grievance meeting?
Chaired by AC decided by COP
What is a step III Civilian Grievance Hearing?
Overseen by Grievance Review Committee (GRC). Final step for civilians
What is a step III classified Grievance Hearing?
Chaired by grievance examiner selected by Civil Service Commission
What is a step IV Grievance Review?
Chaired by Civil Service Commission. Attendance by employee or dept representative NOT required
Can time used to file a grievance be charged against employee?
No
What happens if at any point an employee alledges discrimination during the grievance process?
All statements and investigation shall be excluded from grievance and forwarded to appropriate division
What is tolling?
Stops the statutory time limits for grievances if they are being handled by someone else and come back to grievances
What may an officer do according to the Meet and Confer Agreement after filing a grievance?
Skip Step I
Who may the COP delegate to determine the result of a grievance to?
A rank no lower than captain
What are the requirements for a commander or lower to decide grievance results?
Discipline shall be no more than written or 1-2 suspension AND commander must be in the chain of command
How shall a grievance be initiated?
1st presented to ADR for review then a IRF completed
What shall be on the Step I form of a grievance?
Nature of the grievance and proposed resolution
If a grievance is lodged against COP must appear at meeting?
COP OR a representative
If COP is the immediate supervisor of employee who is listing the COP as a respondent then may the COP send a representative?
NO
How long before a Step I meeting must be concluded?
30 days
What happens if the grievant is not given a 48 hour minimum notification for a grievance?
Grievance shall be ruled in favor of the grievant and no more
How long does the division commander have to respond to the grievance section after Step I?
5 days
What shall be in the commanders response to the Step I meeting?
Acknowledgement of grievance, analysis of the facts or allegations, explanation for decision on allegations, Identification of the remedy
How long does the Grievant section have to notify the grievant after Step I meeting?
15 days
What are the ways the Grievance Section may contact a grievant?
Contact by telephone and ask to come to ADR to sign, certified mail to home address
If Step I resolution is rejected how long does Officer have to file Step II grievance?
15 days
How long after the Step II form is filed must the meeting be concluded?
15 days
What is the response after Step II meetings?
AC must submit written recommendation to COP within 5 days, Then Office of COP will submit written response to Grievance section within 10 days
How long does the grievance section have to notify grievant after Step II?
15 days
What may a grievant do in lieu of a Step III grievance hearing?
Arbitration
How long after Step III meeting does Grievance Examiner have to submit written response to both parties?
15 days
What is required to go to a Step IV hearing?
Grievance Examiner rules against Dept or Grievant and file form within 15 days
What is the minimum notification time for civilian employees step meeting?
4 days, unless both agreed on
What if a civilian step I meeting is not concluded within 30 days?
It proceeds to step II
When do parties involved in a grievance have to disclose all non-privileged information about incident?
No later than 24 hours before
How long does grievance coordinator have to notify Civilian employee after Step I response?
10 days
What happens when a commander does not submit written response to Step I?
After 10 days grievance coordinator will have another 10 days to schedule a Step II
How long does the grievant have to file a step II grievance as a civilian?
10 days after commander response
How long before a civilian step II meeting must be concluded?
45 days
If a civilian Step II meeting is not concluded with 45 days how long does grievant have to file step III?
10 days
Who receives the request to go around step II meetings for civilians who have not had their meeting concluded in time?
COH Human Resources Dept Employee Relations
What happens if the COP does not submit written response to Step II in 10 days>
Grievance coordinator has 10 days to refer grievant to Civil Service Coordinator of the COH
What are the exceptions to the grievance procress timline?
Criminal investigation, authorized leave of absence, or both parties agree to delay
Who cannot not be the representation for a civilian employee during a grievance process?
A COH employee
Who is not eligible for compensation when requested as a witness for a grievance procedure?
Employees whose testimony is largely about character or reputation
Is a grievant entitled to compensation for hours thats fall outside their normal work shift?
Only if they win
