Task Item No. 5-12: Prepare documents for printing and archive electronic files.

Question 1

You Should Understand

Task Item No. 5-12: Prepare documents for printing and archive electronic files.

• Prepare submittals per contract requirements
• Perform electronic file procedures and formats
• Compile submittal documents and submit per contract requirements

Answer 1

Reading List

Task Item No. 5-12: Prepare documents for printing and archive electronic files.

CSPG 1.12-13 and 9.2.2

Question 2

Refer to Task Item 5-10

Question 3

1.13 Final Preparation of the Project Manual

Answer 3

When no further substantial changes in content or extent are expected and project manual documents have been drafted, final text is processed from edited copy. Processing can be intended for producing final copies for the project manual or for final review and subsequent revision and reprocessing.

Question 4

1.13.1 Proofreading

Answer 4

Proofreading should be performed by someone who is familiar with construction terminology and is competent to identify incorrectly selected editing options or statements out of context. The proofreader should review the selected options, revisions, and new paragraphs, sentences, statements, or sections that are added or deleted.

Question 5

Table of Contents

Answer 5

The completed sections, schedules, reports, and other documents and forms are assembled for inclusion in the project manual. The project manual table of contents is prepared by carefully recording the section numbers and titles and, in some firms, the number of pages of each.

Question 6

1.13.3 Reproduction and Distribution

The processed specification text should be transmitted to thefor final review and comment. If changes are required, the text should be returned for revision. If changes are not required, the draft becomes the final copy for reproduction. Reproduce the accepted copy of the project manual and construction drawings in a number sufficient for distribution to each project team member for regulatory agency approvals, funding approvals, and procurement purposes and as a record document.

Answer 6

1.13.3 Reproduction and Distribution

The processed specification text should be transmitted to the owner for final review and comment. If changes are required, the text should be returned for revision. If changes are not required, the draft becomes the final copy for reproduction. Reproduce the accepted copy of the project manual and construction drawings in a number sufficient for distribution to each project team member for regulatory agency approvals, funding approvals, and procurement purposes and as a record document.

Question 7

9.2 General Criteria

Written construction document modifications are the means for communicating changes to the bidders or proposers during procurement and to the contractor during construction. Most changes are best expressed in words and augmented by drawings where necessary. However, it is sometimes difficult, if not impossible, to change complex drawings by written statements alone.

There are two basic methods for preparing written changes to procurement and construction documents: theand.

Answer 7

9.2 General Criteria

Written construction document modifications are the means for communicating changes to the bidders or proposers during procurement and to the contractor during construction. Most changes are best expressed in words and augmented by drawings where necessary. However, it is sometimes difficult, if not impossible, to change complex drawings by written statements alone.

There are two basic methods for preparing written changes to procurement and construction documents: the narrative method and the revised page or drawing method.

Question 8

9.2.1 Narrative Method

With the narrative method, the following criteria should be observed:

• : Give only enough information to make the change clear, but avoid oversimplification.
• : Give enough information to clearly communicate the required changes.
• : Express a change only once, and then refer to it wherever necessary.

Depending on the number and type of changes, the revised page method may be a more effective means of communicating the changes to the project manual or the drawings. This method of preparing changes to written and graphic documents is a reissuance of affected pages or sheets with appropriate markings to identify the changed portions.

Answer 8

9.2.1 Narrative Method

With the narrative method, the following criteria should be observed:

• Brevity: Give only enough information to make the change clear, but avoid oversimplification.
• Clarity: Give enough information to clearly communicate the required changes.
• Cross-References: Express a change only once, and then refer to it wherever necessary.

Depending on the number and type of changes, the revised page method may be a more effective means of communicating the changes to the project manual or the drawings. This method of preparing changes to written and graphic documents is a reissuance of affected pages or sheets with appropriate markings to identify the changed portions.

Question 9

9.2.2 Revised Page Method

Answer 9

Depending on the number and type of changes, the revised page method may be a more effective means of communicating the changes to the project manual or the drawings. This method of preparing changes to written and graphic documents is a reissuance of affected pages or sheets with appropriate markings to identify the changed portions.