Task Item No. 1-15: Maintain version control of specifications including those edited by others. Flashcards
You Should Understand
Task Item No. 1-15: Maintain version control of specifications including those edited by others.
- Understand the purpose of an office master specification and how to keep the master up to date.
- Develop a method for control and formulation of revisions and modifications to procurement and contract documents.
- Develop a systematic approach to tracking updates and changes.
- Understand how to incorporate agency and client review comments.
CSPG
10.1 Introduction to Master Guide Specifications
Developing and using master guide specifications is an efficient way of producing project specifications…..
A master guide specification ideally would include the types of itemsfor most projects. Each master guide specification section should include text written in a coveringand should also list.
may be included and should provide direction, guidance, and notice of required decisions.
Whenis systematically incorporated into the master for future use, the master guide specification becomes a significant repository of knowledge for the firm (i.e., a part of the “corporate memory”).
CSPG
10.1 Introduction to Master Guide Specifications
Developing and using master guide specifications is an efficient way of producing project specifications…..
A master guide specification ideally would include the types of items typically utilized for most projects. Each master guide specification section should include text written in a consistent style covering typical requirements and should also list possible options and choices.
Instructional notes may be included and should provide direction, guidance, and notice of required decisions.
When new project experience is systematically incorporated into the master for future use, the master guide specification becomes a significant repository of knowledge for the firm (i.e., a part of the “corporate memory”).
10.7 Updating Master Guide Specification Sections
The process of updating master guide specifications should include:
- Revising text that hason a previous project
- Changing text and designations to
- Reviewing choices that have been
- Reviewing the continuing appropriateness of,, and
methods and changing to other methods if necessary
- Adding new
- Insertingin specification clauses
- typographical and other
- Updatingto be consistent with theand
10.7 Updating Master Guide Specification Sections
The process of updating master guide specifications should include:
- Revising text that has caused problems on a previous project.
- Changing text and designations to reflect current referenced standards.
- Reviewing choices that have been adopted as permanent.
- Reviewing the continuing appropriateness of proprietary, descriptive, and performance-specifying methods and changing to other methods if necessary.
- Adding new sections.
- Inserting additional options and choices in specification clauses.
- Eliminating typographical and other errors.
- Updating Terminology to be consistent with the CSI formats and office practice.
10.8.4 Review Prior to Distribution
Final project specifications culminate in distribution for pricing. A review prior to distribution can be enhanced by _______________ or by _______________ made to the master specification. Copies of project specification files should also be published in a _______________ and _______________, by distributing within a computer network, transmitting via electronic mail, or posting to a project web site. National and international companies will have specific decisions and directives relative to the regional and local office practice.
10.8.4 Review Prior to Distribution
Final project specifications culminate in distribution for pricing. A review prior to distribution can be enhanced by comparing project text to master text or by tracking changes made to the master specification. Copies of project specification files should also be published in a secure medium and shared among team members, by distributing within a computer network, transmitting via electronic mail, or posting to a project web site. National and international companies will have specific decisions and directives relative to the regional and local office practice.
9.2.1 Narrative Method
In the, the following criteria should be observed
- . Give only enough information to make the change clear, but avoid oversimplification.
- . Give enough information to clearly communicate the required changes
- . Express a change only once, and then refer to it wherever necessary.
9.2.1 Narrative Method
In the narrative method, the following criteria should be observed
- Brevity. Give only enough information to make the change clear, but avoid oversimplification.
- Clarity. Give enough information to clearly communicate the required changes
- Cross-Reference revised page methods. Express a change only once, and then refer to it wherever necessary.
9.2.2 Revised Page Method
: Depending on the number and type of changes, the may be a more effective means of communicating the changes to the project manual or the drawings. This method of preparing changes to written and graphic documents is aof affected pages or sheets with appropriate markings to identify the changed portions. Although this method may not save time in preparing the change, it does save time in posting it.
9.2.2 Revised Page Method
Revised page method: Depending on the number and type of changes, the revised page method may be a more effective means of communicating the changes to the project manual or the drawings. This method of preparing changes to written and graphic documents is a reissuance of affected pages or sheets with appropriate markings to identify the changed portions. Although this method may not save time in preparing the change, it does save time in posting it.
9.4 Contract Documents Modifications
To minimize delays and costs of changes, contract document modifications should be issued in a timely and orderly fashion. A change initiated early in the construction process allows time to consider proposals and alternatives and to determine a mutually acceptable change without affecting work in progress.
Contract document modifications can usually be kept concise by .
for initiating and processing modifications should be specified in Division 01, Section 01 26 00—Contract Modification Procedures, and closely coordinated with the
and the.
The method used to describe contract document modifications may be similar to the method used for an.
9.4 Contract Documents Modifications
To minimize delays and costs of changes, contract document modifications should be issued in a timely and orderly fashion. A change initiated early in the construction process allows time to consider proposals and alternatives and to determine a mutually acceptable change without affecting work in progress.
Contract document modifications can usually be kept concise by referring to attachments that describe changes and cost breakdowns in detail.
Procedural requirements for initiating and processing modifications should be specified in Division 01, Section 01 26 00—Contract Modification Procedures, and closely coordinated with the conditions of the contract and the agreement.
The method used to describe contract document modifications may be similar to the method used for an addendum.
14.10.1 Review Comments
Agency reviewers often require changes to the drawings or specifications to make the documents conform to specific government criteria. …. There are several aspects of the review process:
- Each of the disciplines whose comments may result in . The agency’s should resolve among the various reviewers.
- Each reviewer’s comments must receive a, usually by the agency.
- Time schedules for agency review, , andshould be.
- Normally, ais required after major changes.
- should be allowed in the contract documenttodirected by the reviewers.
14.10.1 Review Comments
Agency reviewers often require changes to the drawings or specifications to make the documents conform to specific government criteria. …. There are several aspects of the review process:
- Each of the disciplines _involves a different reviewer…_whose comments may result in conflicting requirements. The agency’s project manager should resolve conflicting requirements among the various reviewers.
- Each reviewer’s comments must receive a written response, usually on a form provided by the agency.
- Time schedules for agency review, A/E response time, and subsequent resubmittals should be documented in writing.
- Normally, a compliance-check submittal is required after major changes.
- Adequate time should be allowed in the contract document schedule to make revisions directed by the reviewers.
