Task Item No. 1-16: Collect and coordinate information for addenda. Flashcards
You Should Understand
Task Item No. 1-16: Collect and coordinate information for addenda.
- Understand the meaning and processes of procurement document modifications.
- Understand the different methods of modification.
- Understand the purpose of addenda and the procedures toward formulating addenda.
- Understand the format of an addendum.
CSPG
9.4.1 Purpose
Frequent reasons for issuing modifications include:
- Incorporation of changes in, includingin the work
- that necessitate changes in the work
- Changes in, or other , which require changes in work.
- Changes in(e.g., specified products are, new products are considered that offeror , or new information is made available that affects specified products)
- Correction of contract documents to eliminate , , or
9.4.1 Purpose
Frequent reasons for issuing modifications include:
- Incorporation of changes in owner’s requirements, including additions or deletions in the work
- Unforeseen field conditions that necessitate changes in the work
- Changes in regulatory code provisions, or other requirements of authorities having jurisdiction, which require changes in work.
- Changes in market conditions (e.g., specified products are not available, new products are considered that offer price advantages or other benefits, or new information is made available that affects specified products)
- Correction of contract documents to eliminate errors, omissions, or discrepancies
9.5 Methods of Modification—AIA Documents
There are three recognized ways to modify contract documents when using AIA Document A201:
9.5 Methods of Modification—AIA Documents
There are three recognized ways to modify contract documents when using AIA Document A201:
- Change order
- Construction change directive
- Minor changes in the work (Architect’s Supplemental Instructions
9.5.1 Change Order
According to AIA Document A201, a
is a written instrument prepared by the architect and signed by the owner, contractor, and architect, stating their agreement on all of the following:
- A change in the work
- Amount of the adjustment, if any, in the contract sum
- Extent of the adjustment, if any, in the contract time
Ais a means of ordering changes in the work when the owner and contractor have not agreed on the proposed changes in contract sum or time. The standard form is AIA Document G714,.
According to AIA Document A201, a is a written order prepared by the architect and signed by the owner and architect, directing a change in the work prior to agreement on adjustment and stating a proposed basis for adjustment, if any, in the contract sum or contract time, or both. With a, the owner may, without invalidating the contract, order changes in the work within the general scope of the contract consisting of additions, deletions, or other revisions, the contract sum or contract time being adjusted accordingly.
are defined as instructions or interpretations not involving adjustment to the contract sum or time. Such changes are made by thedirecting the contractor to make stated modifications. The does not require the owner’s signature. The standard form is AIA Document G710,
.
Written addenda may be accompanied by drawings. Addenda items should be arranged in the same sequence as the project manual and drawings. Basic components of addenda and the order in which they should appear are as follows:
A
B
C
D
E
F
G
H
I
J
There are two types of modifications: those that require a, and. Changes torequire a change order. Changes that do
areand may take the form of substitutions, supplemental instructions, or field orders.
9.5.1 Change Order
According to AIA Document A201, a change order is a written instrument prepared by the architect and signed by the owner, contractor, and architect, stating their agreement on all of the following:
- A change in the work
- Amount of the adjustment, if any, in the contract sum
- Extent of the adjustment, if any, in the contract time
A construction change directive is a means of ordering changes in the work when the owner and contractor have not agreed on the proposed changes in contract sum or time. The standard form is AIA Document G714, Construction Change Directive.
According to AIA Document A201, a construction change directive is a written order prepared by the architect and signed by the owner and architect, directing a change in the work prior to agreement on adjustment and stating a proposed basis for adjustment, if any, in the contract sum or contract time, or both. With a construction change directive, the owner may, without invalidating the contract, order changes in the work within the general scope of the contract consisting of additions, deletions, or other revisions, the contract sum or contract time being adjusted accordingly.
Minor changes in the work are defined as instructions or interpretations not involving adjustment to the contract sum or time. Such changes are made by the architect’s supplemental instructions directing the contractor to make stated modifications. The architect’s supplemental instruction does not require the owner’s signature. The standard form is AIA Document G710, Architect’s Supplemental Instructions.
Written addenda may be accompanied by drawings. Addenda items should be arranged in the same sequence as the project manual and drawings. Basic components of addenda and the order in which they should appear are as follows:
A Addenda number and date of addendum
B Project identification
C Name and address of A/E
D To whom addendum is issued
E Opening remarks and notice to bidders or proposers
F Changes to prior addenda
G Changes to procurement requirements
H Changes to contracting requirements
I Changes to specifications, in sequence, including approved substitutions
J Changes to drawings, in sequence
There are two types of modifications: those that require a change to the contract sum or time, and those that do not. Changes to the contract sum or time require a change order. Changes that do
not affect cost or time are minor changes in the work and may take the form of substitutions, supplemental instructions, or field orders.
