HPM 22.1 Command Inspection Program Manual Flashcards
in the event the respective command, division, or executive office does not maintain a specific program, which requires an inspection (eg: Evidence) the command__________.
a. Shall complete the required 680 series paperwork and document in the notes section why the inspection does not apply.
b. Shall immediately submit a memorandum through channels to the OIG.
c. Shall disregard the inspection. Negative reporting is not required by Policy.
b. Shall immediately submit a memorandum through channels to the OIG.
In the event a commander disagrees with the findings of an inspection, the commander may appeal the inspection. The commander may initiate an appeal by?
a. Checking the appropriate box on the Exception Document located to the left of the signature block.
b. submitting a memorandum through channels to the OISP.
c. Submitting a memorandum through channels to the Division Commander.
d. By policy, commanders are not allowed to appeal the findings of an inspection
a. checking the appropriate box on the Exceptions Document located to the left of the signature block
Periodic inspections are necessary to ensure the integrity of the evidence/property system. a. “Scope”, at least ___ percent of the items, with a minimum of ____ items, from the evidence/property system shall be inspected. If discrepancies are revealed, an additional____percent of the items shall be inspected.
a. 25/10/10
b. 5/10/5
c. 10/10/10
d. 10/10/100
c. 10/10/10
If it is determined, through the sampling of evidence items, that discrepancies exist in the evidence system, the commander will be required to provide a __________to their respective Division with a resolution date.
a. memorandum
b. exceptions document
c. 680B
d. corrective action plan
d. corrective action plan
Command Fleet Operations a. “Allocation’. Each command is required to complete the CHP 468, Vehicle Allocation, and submit it to their respective Division by _______of each year.
a. June 1st
b. .January 1st
c. July 15th
d. January 15th
a. June 1st
Command Fleet Operations d. “Fuel Stations” Documentation of maintenance requirements are to be kept for a minimum of _______ and should be readily accessible.
a. three years plus current
b. five years plus current
c. two years or until the tank is replaced
d. the life of the tank and facility.
d. the life of the tank and facility.
Inspection Documentation c.”Retention” Completed inspection documentation shall be signed and dated by the lead inspector and the ______of the inspected command. These documents shall be maintained in a chronological file for____years, plus current.
a. Administrative Sergeant/two
b. Administrative Lieutenant/four
c. .commander/four
d. training officer/four
c. Commander/four
Verification. Auditors from the OIG may at any time verify the integrity of the inspections conducted and ensure corrective actions have been implemented. Additionally, auditors will audit a minimum of ____percent of the Department’s commands each calendar year.
a. 10
b. 25
c. 50
d. 100
b. 25
The purpose of the Department’s Command Inspection Program (CIP) is to establish a credible and comprehensive process allowing commanders to identify and solve problems before they become critical issues. It is based primarily on _____and _______with ongoing verification by an independent body.
a. policies/procedures
b. checks/balances
c. audits/inspections
d. self assessment/self inspections
e. all of the above organizations utilize the 365 day time frame.
d. self assessment/self inspection
DIFFERENCES- AUDIT VS INSPECTION: (1-4)
An audit is an in depth evaluation, which can only be conducted by________
a. an employee within OISP
b..an employee within OIG
c. a trained auditor
d. a trained administrative sergeant or lieutenant
c. a trained auditor
Inspections shall be based on the previous\_\_\_\_\_ consecutive months and include an adequate sampling of procurements to test the integrity of each system. a. 24 b. 36 c, 12 d. 48
c. 12
Interviews of field officers in the area to assess whether they are familiar with the area’s plans and goals, shall be conducted with a minimum of ____percent of officers assigned to each shift or ____, whichever is greater.
a. . 10%, or 5 officers per shift
b. 5%, two officers per shift
c. 10%, one officer per shift
d. .100%, entire shift
a. 10%, or five officers per shift
All parts and supplies on hand shall be inventoried_____per Chapter 7 of HPM 31.1.
a. monthly
b. semi annually
c. quarterly
d. annually
c. quarterly
The CIP (Command Inspections Program) ensures all levels of departmental operations comply with all legal statutes, as well as departmental policies and procedures. Which of the following statements is correct regarding the CIP?
a. identifies deficiencies and provides accountability for corrective action
b. identifies training needs and serves as a catalyst to initiate training when required.
c. obtains feedback on improvising policies and procedures which will be evaluated for possible modification of current policy and statewide application.
d. identifies innovative ideas developed by a command.
e. all of the above
e. all of the above
DEFINITION: (1-4)
Which of the following defines AUDITING:
a. An evaluation which provides an assessment of a person, organization system, process, project or product, performed to ascertain the validity and reliability of information, internal controls and contributes to the improvement of risk management
b. Is the process for analyzing a command through personal discussions, and physical examination of departmental and local procedures, personnel records, equipment and facilities, to determine the quality and system controls and assurances of the inspected program..
A. An evaluation which provides an assessment of a person, organization system, process, project or product, performed to ascertain the validity and reliability of information, internal controls and contributes to the improvement of risk management
