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Eds exam 2018 > HPM 10.3 PERSONNEL TRANSACTIONS MANUAL > Flashcards

HPM 10.3 PERSONNEL TRANSACTIONS MANUAL Flashcards

1
Q

UNIFORMED CLASSIFICATIONS: (1-7)
In order for a uniformed employee to be eligibble to participate in a promotional examination, the following minimum qualifications must be met:
1. SERGEANT
A minimum of ____ months of qualifying pay periods performing the duties of an officer, CHP, with ___ qualifying pay periods performing ENFORCEMENT related duties a majority of the time.

A

36 months

24 months

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2
Q

UNIFORMED CLASSIFICATIONS: (1-7)
In order for a uniformed employee to be eligibble to participate in a promotional examination, the following minimum qualifications must be met:
1. LIEUTENANT
____ years of experience performing the duties of a Sergeant, CHP, in the CHP.

A

two (2)

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3
Q

UNIFORMED CLASSIFICATIONS: (1-7)
In order for a uniformed employee to be eligibble to participate in a promotional examination, the following minimum qualifications must be met:
1. CAPTAIN
____ years of experience performing the duties of a lieutenant, CHP, in the department of CHP.

A

two (2)

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4
Q

UNIFORMED CLASSIFICATIONS: (1-7)
In order for a uniformed employee to be eligibble to participate in a promotional examination, the following minimum qualifications must be met:
1. ASSISTANT CHIEF
____ year(s) of experience performing the duties of a Captain, CHP, in the CHP.

A

One

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5
Q

UNIFORMED CLASSIFICATIONS: (1-7)
In order for a uniformed employee to be eligibble to participate in a promotional examination, the following minimum qualifications must be met:
1. CHIEF
____ year(s) of experience performing the duties of an Assistant Chief, CHP, in the CHP.

A

One

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6
Q

REINSTATEMENTS:
Any person having _______ or _________status has the privilege (NOT RIGHT) of requesting reinstatement if the individual was separated from a position with the Department:

A

PROBATIONARY

PERMANENT

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7
Q

REINSTATEMENT’S: (3-3)
Any person having _______ or _________status has the privilege (NOT RIGHT) of requesting reinstatement if the individual was separated from a position with the Department:

A

PROBATIONARY

PERMANENT

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8
Q

REINSTATEMENT’S: (3-3)

  1. A former uniformed employee must apply for reinstatement to a uniformed position within ___ years of separation.
    a. 1
    b. 2
    c. 3
    d. 4
    e. 5
A

c. Three (3)

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9
Q

REINSTATEMENT’S: (3-4)

  1. Permissive reinstatement of a uniformed employee SHALL be approved at the rank of ________, CHP, regardless of rank from which the employee resigned or retired.
    a. Cadet
    b. Officer
    c. Sergeant
    d. Lieutenant
A

b. Officer

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10
Q

RESIDENCE REQUIREMENTS (4-5)

d. 1. The maximum travel distance from a residence to work location for COMMANDERS using a state vehicle SHALL not exceed _____ miles.
a. 50
b. 60
c. 70
d. 100

A

c. 70

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11
Q

RESIDENCE REQUIREMENTS (4-5)

d. 1. The maximum travel distance from a residence to work location for NONCOMMAND employees using a state vehicle SHALL not exceed _____ miles.
a. 50
b. 60
c. 70
d. 100

A

a. 50 miles

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12
Q

OATH OF ALLEGIANCE AND DECLARATION OF PERMISSION TO WORK FOR PERSONS EMPLOYED BY THE STATE OF CALIFORNIA: (5-3)

  1. REQUIREMENTS:
    a. All employees, except for legally employed noncitizens, (SHALL/ SHOULD), on or before the effective date of appointment, sign the Oath of Allegiance portion of an STD 689.
A

SHALL

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13
Q

SALARIES: (6-3)
Definitions: SALARY RANGE:
a. is the minimum through maximum rates currently authorized for a classification.
b. for employees compensated on a monthly basis is a 5 percent differential above or below a salary rate rounded to the nearest dollar. Step for employees compensated on a daily or hourly basis is a 5 percent differential above or below a rate rounded to the dollar and cents amount.
c. for employees compensated on a monthly basis is any one of the full dollar amounts found within the salary range. Rate for employees compensated on a daily or hourly basis is any one of the dollar and cents amounts found within the salary range.

A

a. is the minimum through maximum rates currently authorized for a classification.

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14
Q

SALARIES: (6-3)
Definitions: STEP
a. -is the minimum through maximum rates currently authorized for a classification.
b. -for employees compensated on a monthly basis is a 5 percent differential above or below a salary rate rounded to the nearest dollar. For employees compensated on a daily or hourly basis is a 5 percent differential above or below a rate rounded to the dollar and cents amount.
c. - for employees compensated on a monthly basis is any one of the full dollar amounts found within the salary range. Rate for employees compensated on a daily or hourly basis is any one of the dollar and cents amounts found within the salary range.

A

b. -for employees compensated on a monthly basis is a 5 percent differential above or below a salary rate rounded to the nearest dollar. Step for employees compensated on a daily or hourly basis is a 5 percent differential above or below a rate rounded to the dollar and cents amount.

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15
Q

SALARIES: (6-3)
Definitions: RATE
a. -is the minimum through maximum rates currently authorized for a classification.
b. - for employees compensated on a monthly basis is a 5 percent differential above or below a salary rate rounded to the nearest dollar. Step for employees compensated on a daily or hourly basis is a 5 percent differential above or below a rate rounded to the dollar and cents amount.
c. -for employees compensated on a monthly basis is any one of the full dollar amounts found within the salary range. Rate for employees compensated on a daily or hourly basis is any one of the dollar and cents amounts found within the salary range.

A

c. -for employees compensated on a monthly basis is any one of the full dollar amounts found within the salary range. Rate for employees compensated on a daily or hourly basis is any one of the dollar and cents amounts found within the salary range.

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16
Q

APPOINTMENT RATES: (6-5)
b. Appointment from promotional list: When an employee is appointed from a promotional list to a NEW classification and the maximum salary range is at least one step higher than the employee’s previous classification, the appointment rate SHALL be one step above the rate last received; however, the new rate (MAY/MAY NOT) exceed the maximum of the new range.

A

MAY NOT

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17
Q

PROBATIONARY PERIODS: (7-3)
The probationary reports SHALL be completed within ____ days of the designated probationary period, and submitted to ___________, Personnel Files Services.

A

10 days

Human Resources Section (HRS)

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18
Q

LENGTH OF PROBATIONARY PERIODS: (7-3)
a. SIX Month probationary period. Employees on a 6 month probation SHALL receive written appraisals at ___ month, ____ month, ____ months, and more frequently as necessary. An employee serving a six month probationary period must work a minimum of _____ hours during the six month period.

A

2, 4 , 6

840 hours

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19
Q

LENGTH OF PROBATIONARY PERIODS: (7-3)
a. Twelve Month probationary period. Employees on a 12 month probation will receive written appraisals at ___ months, ____ months, ____ months, and more frequently as necessary. An employee serving a 12 month probationary period must work a minimum of _____ hours during the 12 month period.

A

4, 8, 12

1680 hours

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20
Q 
LEAVE OF ABSENCE: (8-5)
c. DISCRETIONARY LEAVES:
An unpaid leave may be granted to an employee if approved by the employee's commander or the appropriate commissioner, depending on the type of leave. The following are discretionary leaves:
1. Regular leave of absence
2. Adoption Leave
3. Temporary leave of absence
4. Informal leave
A
  1. Regular leave of absence
  2. Adoption Leave
  3. Temporary leave of absence
  4. Informal leave
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21
Q

LEAVE OF ABSENCE: (8-6)
d. NONDISCRETIONARY LEAVES:
When the employee meets the eligibility criteria as specified by GC, CalHR rules, bargaining unit agreement, or federal or state law, the employee (IS/IS NOT) entitled to leave as a matter of right. The following are NONdiscretionary leaves:
1. Pregnancy / Parental leave
2. Veteran Education Leave
3. Military Leave
4. Spousal Military leave
5. FMLA/ CFRA
6. Nonindustrial Disability Insurance (NDI) leave
7. State Disability Insurance (SDI) leave.

A

IS

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22
Q

MILITARY LEAVE: (8-14)

a. Short term military leave is leave for ____ months or less.

A

six (6) months (180 calendar days)

23
Q

MILITARY LEAVE: (8-16)

B. Long term military leave is leave for MORE than ____ months.

A

6 months (180 calendar days)

24
Q

UNPAID SPOUSAL MILITARY LEAVE: (8-23)
1. Eligible employees whose spouse is on leave from a period of military conflict will be allowed to take up to ____ days of unpaid leave. Available leave credits may be used to receive payment.

A

10

25
Q

FAMILY AND MEDICAL LEAVE ACT / CA FAMILY RIGHTS ACT: (8-29)
a. POLICY- The federal FMLA of 1993 requires employers to provide up to ____ weeks of UNPAID, job protected leave during a 12 month period for eligible employees for specified family and medical reasons. Both FMLA /CFRA require the employer to maintain the employees health , dental, vision and/or medical reimbursement account benefits while an employee is on a family /medical leave.

A

12 weeks

26
Q

FMLA/CFRA:
CHP 738, NOTICE OF ELIGIBILITY AND RIGHTS AND RESPONSIBILITIES: (8-31)
a. Supervisors SHALL be responsible for providing an employee with a CHP738 within ___ days after the employee has submitted a request for FMLA/CFRA leave or the supervisor becomes aware the employees leave may qualify for FMLA/CFRA.
b. The CHP738 informs the employee of eligibility for FMLA/CFRA leave based on the eligibility requirements of having worked 12 months and at least _____ hours in the previous 12 months.

A

a. Five

b. 1,250 hours

27
Q

SEPARATIONS: (9-3)

1. There are two categories of separations which are defined in California Code of Regulations 446. What are they:

A

Temporary separations

Permanent separations

28
Q

SEPARATIONS: (9-3)
Which Defines:
Temporary Separations-

a. Include all types of leaves of absence including informal and temporary leave, military leave, suspension, termination for medical reasons, involuntary leave, layoff, and disability retirement.
or
b. include dismissal; voluntary resignation; automatic resignation(AWOL); rejection during probation; termination for failure to meet condition of employment, termination of limited term; temporary authorization (TAU); emergency career executive assignment, or exempt appointments; service retirement; and death of an employee.

A

Include all types of leaves of absence including informal and temporary leave, military leave, suspension, termination for medical reasons, involuntary leave, layoff, and disability retirement.

i

29
Q

SEPARATIONS: (9-3)
Which Defines:
Permanent Separations-

a. Include all types of leaves of absence including informal and temporary leave, military leave, suspension, termination for medical reasons, involuntary leave, layoff, and disability retirement.
or
b. include dismissal; voluntary resignation; automatic resignation(AWOL); rejection during probation; termination for failure to meet condition of employment, termination of limited term; temporary authorization (TAU); emergency career executive assignment, or exempt appointments; service retirement; and death of an employee.

A

b. include dismissal; voluntary resignation; automatic resignation(AWOL); rejection during probation; termination for failure to meet condition of employment, termination of limited term; temporary authorization (TAU); emergency career executive assignment, or exempt appointments; service retirement; and death of an employee.

30
Q

AUTOMATIC RESIGNATION: (9-6)
1. Absent Without Leave(AWOL): Automatic resignation is the separation of an employee who is AWOL for ____ or more consecutive working days.

A

Five (5)

31
Q

INFORMAL (COLEMAN) HEARING: (9-8)
The AWOL notice shall include an implementation date that allows the employee a reasonable time to request a Coleman hearing before the separation is finalized.
T/F

A

True

32
Q

AWOL-INFORMAL (COLEMAN) HEARING: (9-8)
The AWOL notice shall include an implementation date that allows the employee a reasonable time to request a Coleman hearing before the separation is finalized.
T/F

A

True

33
Q

AWOL- 3. REQUEST TO CalHR for reinstatement: (9-9)
a. The employee must request reinstatement within ___ days of service of the notice of AWOL separation. If the employee was not given a notice, the employee has ___ days from the effective date of the separation to request reinstatement.

A

15

90

34
Q

AWOL- 3. REQUEST TO CalHR for reinstatement: (9-9)

Backpay (IS/ IS NEVER) authorized pursuant to the AWOL statute.

A

IS NEVER

35
Q 
MANDATORY RETIREMENT (10-7)
Every patrol member " SHALL be retired on the first day of the calendar month succeeding that in which he or she attains the age of \_\_\_\_\_"
A

60

36
Q

SALARY OVERPAYMENTS AND ACCOUNTS RECEIVABLES: (11-3)
1. Actio to recoup an overpayment cannot be taken unles the action is initiated within ____ years from the date of overpayment.

A

Three (3)

37
Q

INCONSISTENT & INCOMPATIBLE ACTIVITIES:
SECONDARY EMPLOYMENT ACTIVITY: (14-4)
Employees are prohibited from engaging in any secondary employment activity until they have received written approval from their _______ on a CHP318.

A

COMMANDER

38
Q

RENEWAL OF ID/ ELECTRONIC SECURITY ACCCESS CARDS EVERY ____ YEARS (18-6),
RETIRED ID CARDS WILL BE REPLACED EVERY ___ YEARS.

A

FIVE

FIVE

39
Q

MAXIMUM ACCUMULATION: (22-13)\
NONUNIFORMED:
VACATION:________ HOURS

A

640 HOURS

40
Q

MAXIMUM ACCUMULATION: (22-13)\
SERGEANTS:
VACATION:_______ HOURS

A

816

41
Q

MAXIMUM ACCUMULATION: (22-13)\
LIEUTENANTS AND ABOVE:
VACATION:________ HOURS

A

816

42
Q

SMOKE BREAKS: (23-4)

Total daily time allowed for smoke breaks shall not exceed the time allocated for regular rest periods.

A

Total daily time allowed for smoke breaks shall not exceed the time allocated for regular rest periods.

43
Q

COMPENSATING TIME OFF FOR OT WORKED (24-8)
MAXIMUM ACCUMULATION CTO:
NONUNIFORMED: _________ HOURS

A

240

44
Q

COMPENSATING TIME OFF FOR OT WORKED (24-8)
MAXIMUM ACCUMULATION CTO:
OFFICERS AND SERGEANTS: _________ HOURS

A

480

45
Q

CTO INCREMENTS OF USAGE: (24-9)

CCR 599.705 provides that excluded employees may use CTO in units of _____ hour or multiples therof.

A

one-eighth

46
Q

ABSENCE W/O PAY: (25-3)
If the absence is due to tardiness in reporting for work, only the actual time absent during duty hours may be docked, except the minimum time the subject is to be docked is _____ of an hour. ______ of an hour is ____ minutes.

A

1/10th,

1/10th / 6 minutes

47
Q

ABSENCE REPORTING: (27-3)
Absence when an STD 634 is required for:
1-10

A
  1. Sick Leave self/ Sick Leave Family
  2. Jury duty
  3. Industrial Injury for absence subsequent to the shift during which the inquiry occurred. (4800.5)
  4. approved absence W/O pay for informal or temporary leave.
  5. WITNESS Appearance as subpoenaed witness in a matter not arising from official duties.
  6. SICK- Vacation/annual leave or other leaves credits when used for sick leave purposes.
  7. BEREAVEMENT LEAVE
  8. FMLA
  9. CFRA
  10. NONINDUSTRIAL DISABILITY INSURANCE.
48
Q

ABSENCE REPORTING: (27-3)
Absence when an STD 634 is NOT required:
1-11

A
  1. AWOL
  2. MILITARY LEAVE
  3. REGULAR LEAVE OF ABSENCE
  4. SUSPENSION
  5. INDUSTRIAL INJURY FOR ABSENCE ON THE SHIFT WHEN INJURY OCCURRED ONLY
  6. PHYSICAL EXAM
  7. VACATION - FOR USE OTHER THAN SICK LEAVE PURPOSES OR FOR IDL
  8. OVERTIME CREDITS (CTO) USED FOR OTHER SICK LEAVE PURPOSES
  9. ANNUAL LEAVE USED FOR OTHER THAN SICK LEAVE PURPOSES
  10. PERSONAL HOLIDAY, PROFESSIONAL DEVELOPMENTAL DAYS, PERSONAL LEAVE PROGRAM, HOLIDAY CREDITS, EXCESS HOURS, HOLIDAY INFORMAL TIME OFF,
  11. CATASTROPHIC LEAVE DONATIONS RECEIVED AND USED
49
Q

PLUS EXCESS HOURS: (28-17
Plus excess hours are earned when an officer or sergeant has worked more hours (or days) than required in the pay period.
T/F

A

True

50
Q

PLUS EXCESS HOURS: (28-18)
B. To ensure an employee has enough excess hours to use when the employee did not work the required hours, the employee should maintain a balance of ___ to ____ hours.

A

16 to 40

51
Q

ADVANCED EDUCATIONAL INCENTIVE PAY: (32-4)
2. Officers and sergeants SHALL be eligible to receive an additional __% of their base salary, but no less than $____ per month, if the y meet one of the following conditions:

A

5% / 240

52
Q

ADVANCED EDUCATIONAL INCENTIVE PAY: (32-4)

  1. Officers and sergeants SHALL be eligible to receive an additional __% of their base salary, but no less than $____ per month, if they meet one of the following conditions:
  2. Possess and ADVANCED POST
  3. Possess a Bachelors Degree
  4. 9 years and 25 Semester units
  5. 12 years and 10 Semester units
A

5% / 240

53
Q

MANAGERIAL EDUCATIONAL INCENTIVE PAY: (32-4)
LT’s and above who possess a bachelors degree SHALL be eligible to receive an additional $____per month. LT’S and above who possess a masters degree shall be eligible to receive an additional $_____ per month.

A

$100

$200

54
Q

OUT OF CLASS ASSIGNMENTS: (40-3)
______ and ___________ SHALL be responsible for ensuring the duties and responsibilities of each subordinate employee area appropriate to the employees current classification.

A

Commanders / supervisors

Eds exam 2018 (76 decks)

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