HPM 11.2 Materials Management Manual Flashcards
Change fund and Petty Cash: Total Fund. The total amount of cash, receipts in transit must equal the total funds at all times. The commander SHALL designate someone to periodically audit the fund and conduct surprise audits on a:
a. weekly
b. monthly
c. quarterly
d. annual
c. quarterly
CAL-CARD PROGRAM. Computer software and components. Software and components, such as modems, keyboards, and monitors, shall not be purchased with the credit card without prior approval from_____.
a. Area commander
b. Approving authority
c. Supply services section
d. Information management Division
D. Information Management Division
Supply Services acquisitions. Deliveries and Receipts. When supplies are shipped from SSU, the quantities SHALL be carefully checked by the requester against the enclosed documents (duplicate CHP41, Supply Requisition, and packing slip) to ensure the appropriate quantity has been received. The Supply Requisition SHALL be returned to SSU within _________.
a. 5 days
b. 10 days
c. 15 days
d. 30 days
b. 10 days
Supply Services Acquisitions. Ammunitions. When processing requisitions for ammunition, a _________ is required for the receipt confirmation.
a. memorandum from the Commander
b. Areas organizational chart
c. Separate CHP41
d. Duplicate copy
c. Separate CHP41
Purchases. Buy recycled Program. A minimum of ____ percent of purchases in 11 of the 12 targeted groups (paper products, plastic products, compost, glass, pubrication, oils, paint, solvents, steel, tire-derived products, and anti-freeze) must be products meeting the requirements of a recycled Content Product (RCP). The exception is printing and writing paper, which has a requirement of ___percent.
a. 25/ 10
b. 25/ 50
c. 50/ 25
d. 50/ 75
c. 50/ 25
Expenditures of state funds to purchase small portable appliances which are primarily intended for employee use, is prohibited, unless approved by _______.
a. Commander
b. Division commander
c. Appropriate Assistant Commissioner
d. Commisssioner
c. Appropriate Assistant Commissioner
EQUIPMENT: Equipment refers to all movable, freestanding items of non-expendable property which have a normal useful life of _____ years or more (including extended life due to repairs or improvement)
a. three
b. four
c. five
d. six
b. four
EQUIPMENT: The acceptance of donated property is prohibited unless authorized by __________.
a. Area Commander
b. Fiscal Management Section
c. Appropriate Assistant Commissioner
d. Department of Finance
d. Department of Finance
Area and section commanders have _____ days to complete their inventory and forward it to Division.
60 days
MAXIMUM PURCHASE: (2-4) The Petty cash fund shall be for \_\_\_\_\_\_\_\_\_ purchases up to $\_\_\_\_\_(excluding sales tax per purchase) necessary for the daily operation of the command and consistent with the goals of the Department. a. Office Supplies / $100 b. Minor items / $100 c. Minor items / $50 d. Office Supplies / $50
c. Minor items / $50
CHANGE FUNDS & PETTY CASH: (2-3) Limitations: The Total change fund shall be limited to $\_\_\_\_ and the petty cash fund shall be limited to $\_\_\_\_\_. a. $50 / $100 b. $50 / $50 c. $100 / $100 d. $100 / $200
d. $100 / $200
The Commander shall review all expenditures and report them to the approving official ______.
a. Weekly
b. Monthly
c. Quarterly
d. Annually
b. Monthly
Each Command SHALL report shortages in the fund_____ to FMS, Travel/ Revolving Fund unit.
a. Within 24 hours
b. Within 48 hours
c. immediately
d. when you get around to it.
c. immediately
CHANGE OD COMMAND INVENTORY: 8-24 Upon a change of command a physical inventory must be completed of all documented items. If the change of command has been completed within \_\_\_ days PRIOR to the scheduled annual inventory month, the change of command inventory can serve as both inventories. both. a. 90 b. 180 c. 20 d. 10
a. 90
Unclaimed property must be held for 90 days at the _____ before being processed to Supply Services Unit.
a. Area Office
b. Division Office
c. Headquarters
d. FSS
a. Area Office
