CG External Afairs .13 Flashcards
What is the OIC release authority?
2-4
officers-in-charge are the release authority for information on their respective activities without prior approval from higher authority. Release authority may be designated at a higher level in cases where the release impacts service reputation, requires interagency coordination at the headquarters level, or impacts policy positions of the service or national command authority.
Does the CG require survivors to engage the media or speak publicly?
2-6
no
will the CG release the names of individuals rescued by the Coast Guard?
2-6
The Coast Guard will release the names of individuals rescued by the Coast Guard. The release of the names of minors rescued by the Coast Guard requires parental, guardian, or custodial consent. The Coast Guard will release the names of individuals being sought in connection with overdue cases. This release of information is part of the operational mission.
During searches for people known to be in distress wil names be released?
2-6
names will only be released after the next of kin have been notified of the situation. If reasonable attempts have been made and failed and/or a reasonable time has passed and verification of next of kin notification has not been provided, the names may be released
when will the CG release the names of survivors?
2-6
Names of survivors shall not be released until positive identification has been made on victims and next of kin are notified. This is to prevent next of kin or the media from deducing who was injured or killed. Local authorities have the lead for the release of the names when injured or deceased victims are brought ashore.
can you discus injuries?
2-6
In accordance with the Health Insurance Portability and Accountability Act (HIPAA) of 1996, Coast Guard members shall not discuss the specific details of a victim’s injuries or the condition of remains. Generalized descriptions such as leg injury, head injury, extensive burns, hypothermia, etc. are acceptable.
what are the only 5 thing that should be in an intial statement regarding a Non-Categorized Contingency or Accident?
2-8
a. “The Coast Guard is responding to a report of (describe report) with the following assets (generally describe assets while protecting operational security of any ongoing operation);”
b. “This information is only preliminary and may change as we gather more information. We will provide more information as it becomes available;”
c. Any specific Coast Guard action (closed river, port, increased MARSEC);
d. Any action the Coast Guard wants mariners or the public to take;
e. “The Coast Guard is working in cooperation with our federal, state, and local partners to protect lives, mitigate damage, and support further investigation of this incident by the appropriate authorities.”
When must and OIC notify their servicing PA? (3)
3-2
a. Likely to generate national media interest, congressional interest, significant regional interest, or interest by publications of record;
b. Tied to national level issues (example: new cutters, aircraft or small boat; ribbon cutting of new facilities, etc.);
c. Likely to impact Coast Guard reputation.
Can an OIC authorize the media to embark or embed at their unit?
3-4
Commanding officers and officers-in-charge have the authority to embark or embed media aboard their unit, vessels, and aircraft without prior approval from higher authority except as noted below. Notifications of intent to embed or embark media shall be provided via the external affairs battle rhythm. Commanding officers and officers-in-charge shall execute written ground rules prior to embedding or embarking media on vessels and aircraft. Standard ground rules are available in Reference (a) or from a servicing public affairs offic
What is embark?
3-4
An embarkation or embark is defined as a short visit of less than 24hours by the media aboard a facility, unit, or on a ride-along
what is Embed?
3-4
A media embed is defined as a media visit wherein the media representative remains aboard a unit for 24 hours or more, most often sharing accommodations and other facilities/services with Coast Guard personnel. It is also associated with a journalist traveling with a specific leader or official to observe their activities and the issues encountered during their official duties.
what is the Policy on command level engagement?
3-17
Coast Guard units at all levels achieve community relations objectives by creating and maintaining relationships within their communities and with regional and local stakeholders. Units at all levels are encouraged to actively participate in the community and decisions on whether to support or host events or activities should be made in alignment with the command’s communication goals. Speakers bureaus should be maintained at units to accommodate requests from local organizations seeking to learn about the Coast Guard or specific topics. All Coast Guard component members may be included in appropriate subject areas
what are some examples of observances and events that are generally suitable for support? (7)
3-19
- Federal Holiday Observances
- CG Day
- Armed Forces day
- Ceremonies. Commands may participate in civil ceremonies, inaugurals, dedications of public buildings and projects, ceremonies for official visitors, and the convening of legislative bodies.
- Free Public Events. The Coast Guard may participate in patriotic programs, national holiday celebrations, and events open to the public with no charge for admission. The Coast Guard can be a major attraction or a lesser participant in such events
- Commercial Events Under Certain Conditions. The Coast Guard may participate in events that charge for admission; however, the public must not be specifically charged to observe the Coast Guard’s participation. For example, a color guard appearance at a professional football game is incidental to the event; it is not designed as a drawing factor for the game and does not add to the cost for spectators
- Cultural Observances. Participation in cultural observances, such as events marking Black History Month, Asian-Pacific American Heritage Month, National Hispanic Heritage Month etc., is authorized if the occasion is formally declared a civic celebration by a mayor, governor, a civic non-denominational group, and if the event is not sponsored by an ethnic, religious, or fraternal group. Service support for ethnic related, fraternal, or social organizations is appropriate in support of programs oriented to the veteran or patriotic concerns rather than the sectarian or national origin objectives of the organization.
Can OIC and their representatives confiscate any imagery, photographic or video, obtained/created aboard their units/assets/facilities?
3-21
whenever that imagery deals with an official matter that is, in their judgment, of a highly sensitive nature (e.g., a law enforcement case or SAR operation), or violates security requirements, whether those images were shot by a Coast Guard member, a member of the news media, or a civilian. Units should contact their servicing public affairs office and legal office if contemplating this action. This authority does not necessarily apply to imagery captured by a member of the public or news media from a public or private location, vessel, or aircraft. Legally seized photographs containing classified information become official Coast Guard photographs. Unclassified materials may revert to the owner. The Coast Guard will provide processing, or, at the photographer’s discretion, proper disposal/erasing of undeveloped film or memory devices. Confiscating imagery is an extreme action to ensure security and has the potential to harm critical relationships with the press or the public and result in legal disputes. Commanding officers, officers-in-charge, and their representatives are expected to proactively and judiciously limit access to sensitive or classified information so that it is not captured on-camera in the first place.
Where do you request a Social Media Identity?
3-27
Commanding officers, officers-in-charge, and collateral duty public affairs personnel at units desiring a social media site shall work directly with their servicing public affairs staff to request an identity from Commandant (CG-0922) and adhere to this guidance
