C1 M4- The role of a Project Management Office Flashcards
What is a Project Management Office (PMO)?
A PMO is a group within an organization that defines, sets, and helps maintain project management standards and processes. It acts as a coordinated center to ensure projects run smoothly and efficiently.
Where do project managers typically operate within an organization?
Project managers may operate within the PMO itself or within other departments in the organization.
What is the most important function of a PMO?
The most important function of a PMO is strategic planning and governance, which involves defining project criteria, selecting projects based on business goals, and providing business cases to management.
What role does a PMO play in implementing best practices?
A PMO helps implement best practices by providing guidance on processes, tools, and metrics, ensuring consistency, and sharing lessons learned from previous projects.
How does a PMO establish a common project culture?
A PMO establishes common project culture by training employees on optimal approaches and best practices, ensuring consistent and efficient project management practices across the organization.
What is the role of a PMO in resource management?
A PMO manages and allocates resources like people and equipment across projects, defines project roles and responsibilities, and provides training, mentoring, and coaching to employees, especially project managers.
How does a PMO contribute to project documentation?
A PMO provides templates, tools, and software to manage projects. It archives project documents after completion to preserve lessons learned and maintain the organization’s project history.
What are the five key purposes of a PMO?
- Strategic planning and governance
- Implementing best practices
- Establishing common project culture
- Resource management
- Creating project documentation, archives, and tools.
Why is maintaining project history important for a PMO?
Maintaining project history helps preserve lessons learned and provides a reference for future projects, improving the organization’s project management practices over time.
