C1 M4- A project manager's role within different org structures Flashcards
What are two of the most common organizational structures?
The two most common organizational structures are Classic and Matrix.
Why is it important to understand a company’s organizational structure as a project manager?
Understanding a company’s organizational structure helps project managers:
- Identify key points of communication and stakeholders.
- Navigate the organization when seeking support or determining authority.
- Ask relevant questions during a job interview to understand the role and responsibilities.
What is the Classic organizational structure?
The Classic organizational structure is a top-down hierarchy where authority flows from the Chief Executive Officer (CEO) to department managers and then to employees. It is also known as a functional structure, as employees are grouped by their roles and functions.
How is communication handled in a Classic organizational structure?
Communication in a Classic organizational structure flows up and down the chain of command, requiring frequent status updates to keep higher management informed.
How are projects managed in a Classic organizational structure?
- Projects build teams from existing functional departments.
- Project managers consult functional managers to understand resources, capacity, and approval structures.
- Authority may be limited due to competing priorities and approval chains.
What is the Matrix organizational structure?
The Matrix organizational structure is one where employees have two or more managers. It involves overlapping responsibilities across departments and frequent communication between functional areas.
How does the Matrix structure differ from the Classic structure?
In the Matrix structure:
* Employees report to at least two managers (functional manager and project manager).
* Responsibilities and authority are shared across functional areas.
* There is more frequent collaboration between departments.
How are projects managed in a Matrix organizational structure?
In a Matrix structure:
* The project manager acts as a temporary manager for the team during the project.
* Functional managers oversee consistent roles, while project managers coordinate across departments.
* Roles and responsibilities must be clearly defined to work effectively.
Why is it important for project managers to set expectations upfront in a Classic or Matrix structure?
Setting expectations upfront helps project managers navigate organizational complexities, understand approval structures, and execute projects successfully.
