C1 M4- How organisational structure impacts project management Flashcards
Why is understanding an organization’s structure important for project management?
It helps project managers understand the framework for accountability and communication, identify who they and their team members report to, and determine how to access necessary resources to complete the project efficiently.
How does an organization’s structure impact the authority of a project manager?
The structure defines the project manager’s decision-making ability, such as selecting vendors or allocating resources. In some cases, the project manager may have significant authority, while in others, authority may be limited and dependent on approval from higher-ups.
How does resource availability vary based on organizational structure?
In some structures, resources like people, equipment, and budgets are readily accessible to the project manager. In others, the project manager may need to seek approvals or advocate for more resources.
What is the key characteristic of a Classic organizational structure?
A Classic structure is a traditional top-down hierarchy where authority flows from higher management to employees. Project managers often rely on department leaders for resources and approvals.
How does a project manager obtain resources in a Classic structure?
The project manager must depend on functional managers for resource approval. For example, if a budget increase is needed, the request goes through a chain of approvals within the management hierarchy.
What challenges might a project manager face in a Matrix structure?
Project managers may need to collaborate with multiple leaders, negotiate priorities, and share resources, as the chain of command is less defined compared to a Classic structure.
What is the benefit of a Matrix structure for project managers?
Project managers often have more autonomy to make decisions and access resources, as the Matrix structure emphasizes a strong project focus from both the team and the organization.
How can a project manager succeed in a Matrix structure?
By identifying stakeholders, clearly defining roles and responsibilities, and communicating with all necessary leaders for approvals before the project begins.
