Procedure 905-Off-Duty and Outside Employment

Question 1

.01B. This procedure also regulates outside employment by officers and ensures such employment complies with;

Answer 1

departmental procedures, policies, rules and regulations.

Question 2

.02A. Officers must remain aware that engaging in off-duty employment in city facilities or outside employment are;

Answer 2

privileges granted by the Chief of Police.

Question 3

.02A. The Department maintains a vested interest in the personal business activities of each officer since an officer’s actions, judgment, performance and attitude, regardless of the officer’s;

Answer 3

duty status; reflect not only on the officer, but also on the Department and the City.

Question 4

.02B. Officers are considered career employees and are prohibited from accepting or engaging in outside employment which may conflict or interfere with their responsibilities to the Department or;

Answer 4

which may be considered detrimental to the professional law enforcement goal of the Department.

Question 5

.02C. Officers are subject to be mobilized or recalled to duty at any time for emergencies or unusual occurrences; therefore;

Answer 5

off-duty employment in city facilities or outside employment may not infringe on this obligation to be available to report to duty.

Question 6

.02D. While engaging in off-duty employment in city facilities or outside employment, officers are subject to all;

Answer 6

applicable procedures, policies, rules, and regulations of the Department and the City.

Question 7

.05E. The Chief of Police, with just cause, may deny, suspend, revoke, or restrict an

Answer 7

officer’s off-duty employment in city facilities or outside employment privileges.

Question 8

.05F. Officers shall have available to them, all of the necessary supplies and equipment to handle;

Answer 8

any situation that may arise while performing their off-duty or outside employment.

Question 9

.05F. A regulation uniform, authorized weapons and handcuffs, a means of communicating with the dispatcher, such as a police radio or cell phone.

Answer 9

Necessary supplies officers should have with them, while working off duty.

Question 10

.05F. Officers working in uniform are highly encouraged to check-in/out via radio with the dispatcher appropriate to their physical location to;

Answer 10

ensure proper identification by dispatchers should there be a need for additional police response.

Question 11

.05F. Any report generated while off-duty shall be submitted to the officer’s;

Answer 11

immediate supervisor within 72 hours of the incident, or within 24 hours if an arrest is made.

Question 12

.05F. Officers shall have available to them, all of the necessary documents to handle;

Answer 12

arrests.

Question 13

.04A. The Off-Duty Employment in City Facilities Program is designed to provide off-duty work for officers in the designated city facilities on a rotating basis, and is administered by the;

Answer 13

Off-Duty Employment Detail.

Question 14

.04B. All officers are eligible to participate in the Off-Duty Employment program, except:

Answer 14

a. Probationers have not completed riding phase;
b. On suspension, sk or ij leave, or limited duty;
c. Admin leave or admin duty due to Mandatory Reassignment Procedure;
d. Officers separated and on active military duty.

Question 15

.04B. Officers who are currently on suspension, sick leave, injured leave, limited duty assignment or have separated and are active military, if offered an assignment, must;

Answer 15

advise the Off-Duty Employment Coordinator that they are not currently eligible for employment.

Question 16

.04D. The personnel assigned to work off-duty in city facilities are;

Answer 16

drawn from a data base of officers who have submitted SAPD Form #93.

Question 17

.04D. The number of officers assigned to any event at a designated city facility is an exclusive;

Answer 17

prerogative of the Chief of Police.

Question 18

.04D. Supervisors are assigned to events, as needed, taking into consideration;

Answer 18

span of control and the physical design of the city facility.

Question 19

.04E. Will personally speak, by telephone or in person, with the officer who is being assigned to an event.

Answer 19

An officer of the Off-Duty Employment Detail

Question 20

.04E. If an officer declines an assignment, the number of hours declined are;

Answer 20

added to the officer’s total hours worked or offered.

Question 21

.04E. Officers, who accept an assignment and later must cancel, must;

Answer 21

personally notify the Off-Duty Employment Detail as soon as possible.

Question 22

.04F. Officers are not permitted to park vehicles at the designated city facilities unless;

Answer 22

parking has been open to the general public.

Question 23

.04F. Officers are not permitted to purchase any item that may be for sale;

Answer 23

during any event.

Question 24

.04F. Officers are not permitted to accept any form of gratuity while working or as a result of working at city
facilities. This includes;

Answer 24

items that may be given free to the public.

Question 25

.04F. Officers are not permitted to bring any person to an event where the officer is assigned in order to;

Answer 25

gain free admission for that person.

Question 26

.04F. Officers will refrain from utilizing cell phones (talking and texting), laptops, and other media type devices except for;

Answer 26

emergency circumstances or in relation to the event they are assigned.

Question 27

.04G. Schedule officers, ensure officers are aware of the time to report for duty, arrange for replacement officers when necessary, give necessary instructions to officers and monitor the events.

Answer 27

Off-duty Employment Detail Coordinators

Question 28

.04G. Act as liaisons between officers working off-duty, the clients occupying the city facilities and the City’s Event Coordinators.

Answer 28

Off-Duty Employment Detail Coordinators

Question 29

.04G. Are employees of the City and work for the director of the city facility.

Answer 29

City Event Coordinators

Question 30

.04G. Spot check scheduled events, to ensure that assigned personnel are, within established standards of appearance, the directives of this procedure are complied with, and the event is properly supervised.

Answer 30

Off-Duty Employment Detail Coordinators

Question 31

.04G. Acts as a liaison between the City and the client and is the final authority on building policy.

Answer 31

City Event Coordinator

Question 32

.04H. Supervisors working off-duty in city facilities in a supervisory capacity are expected to take corrective action should they;

Answer 32

find an officer in violation of this procedure.

Question 33

.04H. Supervisors shall submit a report to the Off-Duty Employment Detail should they encounter any;

Answer 33

personnel issues or if officers under their supervision are absent or tardy for their assignment.

Question 34

.04H. When an incident occurs which may require disciplinary action, Supervisors shall submit written reports in accordance with Disciplinary Procedures, with copies to the;

Answer 34

Off-Duty Employment Detail.

Question 35

.04J. Officers committing to an assignment and failing to report for duty are carried as;

Answer 35

unauthorized absence from duty.

Question 36

.04J. Officers receiving assignments are responsible for reporting on time in a complete regulation uniform that adheres to the uniform dress code

Answer 36

• Utility uniforms are not permitted.
• Bike uniform authorized for bike assignments only.
• Shorts authorized for outside posts only.
• Traffic assignments require a traffic vest

Question 37

.04J. Officers will not arrange for other officers to substitute for them, and will remain on post until;

Answer 37

relieved by the proper authority.

Question 38

.04J. Officers not on post by the scheduled starting time are considered;

Answer 38

tardy.

Question 39

.04J. Officers who expect to be tardy will immediately notify the;

Answer 39

Off-Duty Employment Detail Coordinator or a

supervisor assigned to the event.

Question 40

.04J. How many minutes past the scheduled starting time of the assignment shall the officer be given to to arrive for duty?

Answer 40

up to (30) minutes.

Question 41

.04J. The Off-Duty Employment Detail Coordinator, or a supervisor assigned to an event, may replace a officer;

Answer 41

after (15) minutes if the officer has not made notification or after (30) minutes if he has.

Question 42

.04J. Should the tardy officer report for duty after being replaced and an opening still exists;

Answer 42

the officer may be permitted to work the event.

Question 43

.04J. If permitted to work, the tardy officer’s time starts when the officer reported for duty, however, the tardy officer will not be permitted to work;

Answer 43

once the post has been filled and there are no other positions available.

Question 44

.04K. The following violations of Off-Duty Employment Detail procedures or policies are grounds for suspension from the Off-Duty Employment in City Facilities Program:

Answer 44

a. Failure to report for an assignment;
b. Tardiness - Second offense in (1) year period;
c. Failure to remain on post or rudeness complaints
d. Failure obey instruction;
e. leaving post without being relieved;
f. Continuous cancellations of assignments;

Question 45

.04K. The Off-Duty Employment Detail shall determine the length of any suspension and prior to any suspension, the officer will be afforded an;

Answer 45

opportunity to refute an allegation that caused the officer’s suspension.

Question 46

.04K. Officers suspended from the Off-Duty Employment Program may appeal their suspension to the;

Answer 46

Executive Officer.

Question 47

.04K. The decision of the Executive Officer is either approved or disapproved by the;

Answer 47

Chief of Police and is final.

Question 48

.05A. It is vital that the public never doubt when dealing with an officer, that the officer is performing a service and is;

Answer 48

not misusing or appearing to misuse their position for private purposes.

Question 49

.05B. Facilitates requests for police service of private organizations, by referring the jobs to officers as a service to assist citizens who may have security needs and to provide officers with outside employment.

Answer 49

The Off-Duty Employment Detail

Question 50

.05B. The Off-Duty Employment Detail’s participation ends when the citizen’s information is given to an officer who accepts the job and that;

Answer 50

officer is responsible for contacting the citizen requesting the service.

Question 51

.05D. Officers who wish to engage in outside employment must first submit, SAPD Form #14-A, Employment Permit. Forward all permits through the chain-of command to;

Answer 51

the Office of the Chief, in duplicate.

Question 52

.05D. Shall determine if the outside employment is permissible prior to approving the permit.

Answer 52

Each supervisory officer

Question 53

.05D. Limitations or restrictions to the employment may be imposed by;

Answer 53

making a notation on the permit

Question 54

.05D. Permits that have been denied are returned to the officer along with a memo;

Answer 54

outlining the reason for the denial.

Question 55

.05D. An officer hired to coordinate the activities and duties of other officers for crowd control at events must state on the;

Answer 55

employment permit that the officer is coordinating the event.

Question 56

.05D. The officer may be required to submit a staffing plan for the event to the;

Answer 56

Off-Duty Employment Detail for approval.

Question 57

.05D.Original employment permits are kept on file with the;

Answer 57

Off-Duty Employment Detail and copies are returned to the submitting officer.

Question 58

.05D. When an officer accepts outside employment without adequate time to have an employment permit processed he may temporarily work provided a supervisory officer holding the rank of;

Answer 58

Lieutenant or above or the Off-Duty Employment Detail supervisor approves and signs the employment permit.

Question 59

.05D. When an employment permit is not approved, the officer may appeal by filing a;

Answer 59

typewritten statement detailing the reason for appeal through the chain-of-command to the Office of the Chief within (7) calendar days from the date of denial.

Question 60

.05D. No officer is permitted to engage in employment outside Bexar County with the exception of;

Answer 60

Non-Extension of Police Services.

Question 61

.05E. Control at public events. Depending on the type of event, age group, and number of persons attending the event, a;

Answer 61

supervisory officer may be required to supervise the activities of other officers.

Question 62

.05E.Officers may be permitted to work in

plain clothes in limited circumstances provided sufficient;

Answer 62

written justification is attached to the permit.

Approval will be given on a case by case basis.

Question 63

.05E.Officers may be permitted to work Traffic control, provided:

Answer 63

a. Doesn’t seriously impede normal flow of traffic;
b. Wears issued safety vest or regulation rainwear;
c. Uses cones to direct vehicle /pedestrian traffic;
d. At night, highly visible orange cone on flashlight.

Question 64

.05E.Officers may be permitted to work Motorized Escorts, provided:

Answer 64

a TX D.L. permits motorcycle escort function;

b. Motorcycle in condition to perform the escort safely;
c. Obeys traffic laws and city ordinances;
d. Does not seriously impede traffic flow;
e. The escort is confined to Bexar County.

Question 65

.05E. Preventing criminal offenses from occurring at any public or private place, provided the outside employment is within Bexar County, and does not require the officer to perform;

Answer 65

any function which would not be expected of an on-duty officer.

Question 66

.05E. Supplying personal protection for citizens is allowed, provided the citizen, to whom the service is provided, is not suspected of, connected with, or involved in, any activity that may bring discredit upon the officer, or the Department, the employment location is within Bexar County, and the officer’s activity is;

Answer 66

in the best interest of the Department.

Question 67

.05E. Outside employment is allowed so long as the officer’s police powers or official position is not used to advance private interests nor does the officer’s involvement suggest;

Answer 67

departmental endorsement of any activity.

Question 68

.05E. Outside employment is allowed, so long as an officer takes action only if a violation of the law has been, or is about to be, committed and the;

Answer 68

action is consistent with departmental policy.

Question 69

.05F. An officer, when engaged in outside employment which is not an extension of police service, does not wear a;

Answer 69

regulation uniform, use police credentials, or represent himself as an officer of the Department.

Question 70

.05G. Prohibited Forms of Outside Employment: Employment at any location subject to regulation by the;

Answer 70

T.A.B.C. where alcoholic beverages are consumed on the premises is prohibited.

Question 71

.05G.Where the sale of alcoholic beverages are incidental to activities of the business, an officer may work, and the Office of the Chief shall be the

Answer 71

final
authority in determining if the sale of alcoholic beverages is incidental and whether or not it is a substantial part of a business.

Question 72

.05G. Exception to working where alcoholic beverages are consumed: Work in any capacity which does not directly or indirectly involve the handling, selling, or serving of alcoholic beverages for which the officer donates his time and services to a;

Answer 72

bona fide charitable organization.

Question 73

.05G. Exception to working where alcoholic beverages are consumed: The Chief of Police determines that the work promotes the Department’s interest in public safety, enhances the collective welfare for public order, and the officer’s duties are substantially the same as;

Answer 73

those which would be performed if the officer was assigned on duty.

Question 74

.05G. Exception to working where alcoholic beverages are consumed:Work in any capacity which does not directly or indirectly involve the handling, selling or serving of alcoholic beverages in publicly;

Answer 74

owned facilities.

Question 75

.05G. Exception to working where alcoholic beverages are consumed are privately owned establishment, such as bars or club, where the officer works;

Answer 75

limited security function outside the establishment in a legitimate police function and will not enter the location except for emergency.

Question 76

.05G. No officer will be permitted to work a bar / club outside the City limits, and may not work at the establishment unless at least one other authorized officer is also working at the establishment. Officers must provide proof, the employer is insuring the officer against liability as follows:

Answer 76

Certificate of Insurance - Commercial General Liability coverage, extending to Independent Contractors, minimum limit of $1 million per occurrence, $2 million aggregate, and a copy of an endorsement listing “The City of San Antonio” as an additional insured

Question 77

.05G. Exception to working where alcoholic beverages are consumed: any capacity not directly or indirectly involve the handling, selling or serving of
alcohol in restaurants, hotels, motels or facilities which are specifically designed for the;

Answer 77

presentation of participant or spectator sports, concerts, theatrical productions, or similar activities

Question 78

.05H. The following restrictions limit the number of hours an officer may work outside employment:
a. In any (7) day period in which the officer performs (40) hours of regular duty, outside employment;

Answer 78

does not exceed (24) hours.

Question 79

.05H. In any (7) day period in which the officer does not perform any tour of regular duty, outside
employment;

Answer 79

does not exceed (64) hours;

Question 80

.05H. In any (24) hour period in which the officer works a regular tour of duty, outside employment;

Answer 80

does not exceed (8) hours;.

Question 81

.05H. In any (24) hour period in which the officer does not work a regular tour of duty, outside employment;

Answer 81

does not exceed (15) hours.

Question 82

.05H. An officer engaged in outside employment with a company or organization that appears likely to be involved in a labor dispute such as a strike, picket or lockout, does not perform any act which;

Answer 82

infringes upon or interferes with the Department’s role of neutrality.

Question 83

Who does an officer notify of any labor dispute?

Answer 83

The Office of the Chief in writing, through the chain of command.

Question 84

.05I. Supervisors are responsible for reporting incidents of an officer’s impaired performance when the supervisor believes there is a correlation;

Answer 84

between the impairment and outside employment.

Question 85

.05I. A supervisory officer engaged in outside employment maintains responsibility for the subordinate officers engaged in outside employment and;

Answer 85

on-duty subordinates under their immediate supervision until relieved by an on-duty supervisor.

Question 86

.05I. If an officer engaged in outside employment has a matter come to his attention that requires a response
from an on-duty officer or officers, the officer engaged in outside employment handles the situation according to departmental rules, regulations, policies and procedures until;

Answer 86

relieved by an on-duty officer.

Question 87

.05I. If an officer engaged in outside employment makes a custodial arrest contacts the;

Answer 87

Communications Unit and requests the appropriate on-duty response.

Question 88

.05I. Shall be prepared in the AFR system by utilizing the lap top computer of the on duty officer. The Officer can either request the case number through information or create one using the CAD MOBILE ON
SITE activity feature.

Answer 88

An officer engaged in outside employment and makes a custodial arrest.

Question 89

.05I. The officer engaged in outside employment will then email a copy of his report, and any other electronic documents, to the;

Answer 89

on duty officer so that he has them for any processing at the City Detention Center or County Jail.

Question 90

.05I. When an officer engaged in outside employment makes a custodial arrest, should the AFR system not be working at the time of the arrest, the

Answer 90

on-duty officer will hand write an offense or supplement report using an x-ray number.

Question 91

.05I. When an officer engaged in outside employment makes a custodial arrest, who is responsible for notifying the appropriate follow up unit?

Answer 91

The officer engaged in outside employment

Question 92

.05I. If an officer makes an arrest outside of the San Antonio city limits, but within Bexar County, the officer:

Answer 92

Contacts the Bexar County Sheriff’s Department or the municipal agency that has original jurisdiction.

Question 93

.05I. Until the Bexar County Sheriff’s Department comes on line with AFR, the officer will need to provide a;

Answer 93

handwritten report to the Deputy for the incident if requested.

Question 94

.05I.Utilizing the AFR system, the officer will complete his report and submit it when he;

Answer 94

returns to his regular duty assignment, or within 24 hours (whichever occurs first), for review by his supervisor.

Question 95

.05I. If the Bexar County Sheriff’s Department or the municipal agency is unable or unwilling to transport, the officer documents his attempt to obtain transportation and he;

Answer 95

requests an on-duty San Antonio Police officer to transport the prisoner.

Question 96

.05I. The officer engaged in outside employment turns in any reports and citations that he generates;

Answer 96

within 72 hours, (or 24 hours if an arrest is made), or when he returns to his regular duty assignment, whichever occurs first.

Question 97

.05I. If statute requires a license, certificate or permit in order to engage in an occupation, business, or
profession, the officer is required to obtain the necessary;

Answer 97

license, certificate or permit prior to engaging in the occupation, business, or profession.