Procedure 903-Sworn Personnel Transfers

Question 1

.01A. This procedure, as well as allowing for professional growth and increased job knowledge among sworn members, establishes a transfer system, for officers holding the ranks of;

Answer 1

Patrol Officer, Detective Investigator, and Sergeant, that provides for the proper staffing of the Department

Question 2

.01B. Officers holding the ranks of Assistant Chief, Deputy Chief, Captain, and Lieutenant are transferred at;

Answer 2

the discretion of the Chief of Police and are not governed by this procedure.

Question 3

.03A. The Chief of Police has the exclusive right to transfer employees within the department to accomplish the;

Answer 3

mission and goals of the department in the most effective and efficient manner.

Question 4

.03B. Newly hired officers are required to serve in the patrol shifts of the Patrol Divisions until the;

Answer 4

end of their [1] year probationary period, unless an overriding departmental need exists and a transfer is authorized by the Chief of Police.

Question 5

.03C. An officer limited by physical disabilities or restrictions, who cannot be placed on regular duty assignment, may be transferred at;

Answer 5

the discretion of the Chief of Police. All other transfers, including intra-divisional transfers, are governed by this procedure.

Question 6

.03E. The guarantees afforded under this procedure do not apply to;

Answer 6

special assignments, which are approved by Division Commanders.

Question 7

.03E. Officers placed on special assignment on an involuntary basis shall work the assignment
for a;

Answer 7

maximum of [60] calendar days.

Question 8

.03E. Officers placed on special assignment on a voluntary basis may work the assignment for a;

Answer 8

maximum of [180] calendar days.

Question 9

.03F. This procedure does not affect the special drafting or assignment procedures for;

Answer 9

those divisions with no transfer requests on file.

Question 10

.03G. Administrative and limited duty assignments are made through;

Answer 10

the Office of the Chief.

Question 11

.03H. When an officer is involuntarily transferred all pending transfer requests;

Answer 11

remain valid. The officer is eligible to submit transfer requests immediately with no time constraints.

Question 12

.03I. An officer is not allowed to work under the direct supervision of a relative. Relatives may be co-workers in;

Answer 12

the same division in non-supervisory positions.

Question 13

.03J. There is no stigma attached, nor is there any retaliation, toward an officer who;

Answer 13

chooses to use this procedure.

Question 14

.04A. Officers wishing to transfer, excluding transfers to a patrol shift of the Patrol Division, shall enter their transfer requests in the;

Answer 14

[PCAS] through COSANET on an office terminal.

Question 15

.04A. There is no limit to the number of transfer requests an officer may enter;

Answer 15

into the PCAS.

Question 16

.04A. The [3] letter office designation for the unit the officer is wanting to transfer into;

Answer 16

below the word “Office”;

Question 17

.04A. The [6] number activity code for the unit the officer is wanting to transfer into;

Answer 17

below the word “Activity”;

Question 18

.04A. The entering of a transfer request into the Police Career Activities System does not guarantee a transfer, but only ensures;

Answer 18

consideration of the request, a review of his record, and possibly an interview.

Question 19

.04B. Officers assigned to any unit other than a Patrol Shift, wishing to transfer to a Patrol Shift of the Patrol Division must submit an;

Answer 19

Interoffice Memorandum through the chain of command requesting a transfer to a patrol shift of the Patrol Division.

Question 20

.04C. If approved, the Interoffice Memorandum is forwarded to the;

Answer 20

Manpower Allocations Detail by the Division Commander’s office.

Question 21

.04D. When the Manpower Allocations Detail receives the Interoffice Memorandum, the officer will be considered for transfer to a;

Answer 21

Patrol Shift, depending on staffing needs of the Patrol Division.

Question 22

.05A. An officer wishing to withdraw a request for transfer may;

Answer 22

delete the transfer request from the Police Career Activities System (PCAS) database through COSANET.

Question 23

.05B. When an officer is promoted or voluntarily transferred, all transfer requests of that officer on the;

Answer 23

Police Career Activities System are invalidated.

Question 24

.05C. Any transfer request on the Police Career Activities System expires after a;

Answer 24

period of (12) months. It is the responsibility of the individual officer to ensure his/her transfer requests is current.

Question 25

.06 A. When Division Commanders are authorized to fill a vacancy, only;

Answer 25

Division Commanders shall request the list of qualified candidates from the Manpower Allocations Detail.

Question 26

.06B. Provides the Division Commander with a list of qualified candidates requesting transfer to that division, in order of the date and time of request.

Answer 26

The Manpower Allocations Detail

Question 27

.06C. Officers entering transfer requests into the Police Career Activities System after the date and time a Division Commander requests a list from the Manpower Allocations Detail are;

Answer 27

not included on the list of qualified candidates. Their requests will remain in the event of another vacancy in that position.

Question 28

.06D. If a qualified candidate believes he has been omitted from the list, he should immediately notify the;

Answer 28

Supervisor of the Manpower Allocations Detail in writing.

Question 29

.06D. The Manpower Allocations Detail supervisor will review the circumstance of the qualified candidate being omitted from the list and;

Answer 29

make a decision as to whether the officer is added to the list or not.

Question 30

.06E. Should the Division Commander eliminate all candidates on a list or should no requests be pending, the position is;

Answer 30

advertised in the Daily Bulletin.

Question 31

.06F. Division Commanders make their selection from the list of qualified candidates, having [3] basic choices with respect to these candidates:

Answer 31

1. Select an officer;
2. Not select officer, leave name /future selection;
3. Reject officer and remove name for cause.

Question 32

.06G. The names of personnel selected for transfer by Division Commanders are reviewed and approved by;

Answer 32

their respective Bureau Commander.

Question 33

.06H. After the Division Commander has made a selection which has been approved by the respective Bureau Commander, the Division Commander;

Answer 33

notifies the officer selected and sends each officer who was not interviewed, or interviewed but not selected, a memorandum;

Question 34

.06H. Each officer who was not interviewed, or interviewed but not selected, receive a memorandum;stating:

Answer 34

1. He was not selected;
2. Whether he stays on list or removed for cause;
3. Supervisory officer the officer may contact to discuss the decision.

Question 35

.06I. All officers who hold the rank of Patrol Officer or Detective Investigator who have applied for a position through PCAS and who were not selected, and who request the same in writing through the chain of command to the Captain of the Unit to which the officer was not selected, shall be given the reason for rejection in writing;

Answer 35

within (14) calendar days of the date the request

was received by the non-selecting Captain.

Question 36

.06I. Within (14) calendar days of receiving a written rejection, an affected officer may submit a written appeal to the;

Answer 36

Deputy Chief who supervises the non-selecting Captain.

Question 37

.06I.The Deputy Chief shall affirm the rejection or overturn the rejection in writing;

Answer 37

within (14) calendar days of receipt of the appeal.

Question 38

.06J. The Division Commanders’ decisions regarding the selection of personnel are final.

Answer 38

The Chief of Police does not hear appeals from individuals not selected.

Question 39

.06K. When an officer selected for a position indicates he would no longer like to accept the position, his request for that position is removed from the Police Career Activities System by the;

Answer 39

Manpower Allocations Detail at the request of

the Division Commander offering the position.

Question 40

.06L. Ensures the transfer procedure was complied with and directs the proper transfer order to be prepared by the Manpower Allocations Detail.

Answer 40

The Office of the Chief

Question 41

.07A. Division Commanders receive notification of approval or any denial of transfers from their;

Answer 41

respective Bureau Commander.

Question 42

.07B. Division Commanders receive notification of the effective date of any transfer from the;

Answer 42

Manpower Allocations Detail.

Question 43

.07C. All officers to be transferred are notified by the;

Answer 43

Office of the Chief.

Question 44

.08A.(SCHARDS) requests are the basis from which all;

Answer 44

shift and relief day vacancies within the patrol shifts of the Patrol Division are filled.

Question 45

.08B. Officers being assigned to different shifts or only receiving relief day changes are personally responsible for updating their SCHARDS request;

Answer 45

within (72) hours by making any necessary corrections, additions, or deletions.

Question 46

.08C. All officers should retain a dated copy of their transfer request. Should an officer feel that he/she has been unjustly or erroneously transferred, the officer can make an appointment with the;

Answer 46

Manpower Allocations Detail supervisor to discuss the issue if he presents a dated copy of a transfer request.

Question 47

.09A. Shift and relief day vacancies for Police Officers within the patrol shifts of the Patrol Division are filled by the;

Answer 47

Manpower Allocations Detail from current SCHARDS requests.

Question 48

.09A. When a shift or relief day vacancy occurs due to an officer leaving a patrol shift of the Patrol Division, who notifies the Manpower Allocations Detail, which determines if the vacancy is to be filled?

Answer 48

the shift director

Question 49

.09A. The creation of new relief days and the elimination of vacant relief days are determined by;

Answer 49

the Manpower Allocations Detail.

Question 50

.09A. The cut-off date for consideration in filling any shift or relief day vacancy is the;

Answer 50

date the original change order is developed by the Manpower Allocations Detail.

Question 51

.09A. Officers who enter relief day or shift change requests into SCHARDS after that date are excluded from;

Answer 51

that particular shift or relief day change order.

Question 52

.09B. Selections for shift vacancies within a particular patrol section are subject to the approval of the;

Answer 52

Patrol Section Commander.

Question 53

.09B. Selections for shift vacancies between patrol sections are subject to the approval of the;

Answer 53

Patrol Division Commander.

Question 54

.09B. Selections for relief day vacancies only, are on the basis of;

Answer 54

seniority from SCHARDS requests.

Question 55

.09B. The cut-off date for consideration in any shift or relief day change is the date the;

Answer 55

original change order is developed by the Manpower Allocations Detail.

Question 56

.09B. Consideration for filling shift and relief day vacancies for Sergeants and Lieutenants within the patrol shifts of the Patrol Division is;

Answer 56

based, in part, on current SCHARDS requests.

Question 57

.09B. Sergeants and Lieutenants who enter shift or relief day change requests into SCHARDS after that date are;

Answer 57

excluded from consideration for that particular shift or relief day change order.