Procedure 320-Solicitation of Support or Assistance

Question 1

.01 This procedure establishes a solicitation process which members shall follow when soliciting support or assistance for the benefit of :

Answer 1

• The Department.

- A public/private agency, business, or group.

Question 2

.02 A. The Department understands that full funding to accomplish all goals and objectives of each unit in the Department is seldom obtained through…

Answer 2

the budgetary process.

Question 3

.02 A. Since the Department is committed to the community oriented policing concept, it realizes that the solicitation of support or assistance from the public and private sectors not only…

Answer 3

• brings the Department and the community closer together but also
• benefits the Department by enabling various units to reach their goals and objectives.

Question 4

.02 B. The Department realizes members and units receive requests for help in obtaining support and assistance from the public and private sectors. This practice of lending help benefits the Department by…

Answer 4

showing the community that departmental members are part of and care about the communities in which they work and live.

Question 5

.03 A. Members shall not solicit support or assistance of any kind for the benefit of the Department or the benefit of any public or private agency, business, or group except…

Answer 5

through the solicitation process established in this procedure.

Question 6

.03 B. Members shall not handle (__) or any other (__ __), or become involved in any (__) transaction in the solicitation process.

Answer 6

(cash) (monetary instrument) (monetary)

Question 7

.04 A. A member who intends to solicit support or assistance from an agency, business, or individual for the benefit of the DEPARTMENT and reports to a committee or board of directors AUTHORIZED by the CHIEF of POLICE…

Answer 7

to administer the solicitation process (i.e., PAL, Police Foundation, etc.) shall first submit the solicitation request in writing to the committee or board of directors for approval.

Question 8

.04 The written solicitation request shall contain, as a minimum, the following:

Answer 8

1. No mention or request for monetary funds.
2. kind of support/assistance requested.
3. Unit’s departmental need for the support.
4. Name/telephone number of contact in the UNIT requesting support or assistance.

Question 9

.04 B. Any member of a unit that does not have a committee or board of directors AUTHORIZED to administer the solicitation process shall submit the SOLICITATION REQUEST in WRITING through the chain of command to…

Answer 9

A DIVISION COMMANDER for approval prior to sending the request to any agency, business, or individual.

Question 10

.05 A. Any member of a unit, where that UNIT intends to LEND SUPPORT by soliciting support or assistance of any kind from an agency, business, or individual for the benefit of a public/private AGENCY, BUSINESS or GROUP and has a committee or board of directors to administer the solicitation process shall…

Answer 10

first submit the solicitation request in writing to the committee or board of directors for approval prior to sending the request to any agency, business, or individual.

Question 11

.05 A 1. The written solicitation request shall contain, as a minimum, the following:

Answer 11

1. No mention/request-monetary funds.
2. Agency/business/group’s need for support or assistance, not monetary.
3. Dept supports/works with entity and support/assistance is appreciated.
4. name-address-phone of contact for entity to obtain where to send support or assistance.

Question 12

.05 B. Any member OR UNIT that does not have a committee or board of directors authorized to administer the solicitation process shall submit the…

Answer 12

written solicitation for support or assistance through the chain of command to a division commander for approval prior to sending the request to any agency, business, or individual.

Question 13

.05 A 3. The written solicitation request shall contain, as a minimum…

Answer 13

support or assistance.

Question 14

Solicitation of support or assistance for the benefit of a (public or private agency, business, or group) identifies the solicitor as…

Answer 14

A unit - lending support by soliciting support. Any member of that unit submits solicitation request to a committee or board-being authorized by Chief not listed as requirement.

Question 15

Solicitation of support or assistance for the benefit of the department identifies the solicitor as…

Answer 15

A member - soliciting funds for his unit to benefit the department to committee or board-authorized by Chief.