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West Palm Beach Fire Department > 102.06 Time Off From Duty (week 4) > Flashcards

102.06 Time Off From Duty (week 4) Flashcards

1
Q

Absent without Official Leave (AWOL):

A

Unpaid time when absent without approved leave.

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2
Q

What happens if personnel go awol?

A

Subject to disciplinary action for the absence.

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3
Q

No show or no call after _______ ________ are considered AWOL and are subject to disciplinary action.

A

Three hours

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4
Q

Bereavement Leave (BL):

A

Paid absence taken for the death of a qualifying family member.

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5
Q

Compensatory Time (CT):

A

Paid time off in lieu of overtime for time worked in excess of the normal working hours.

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6
Q

Duty Disability Leave (DDL)

A

Leave with pay granted for an injury or an illness arising out of and in the course of employment with the City and is compensable under the Workers’ Compensation law of the State of Florida

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7
Q

Earned Personal Leave (EPL):

A

Earned by the conversion of sick leave. This conversion takes place when personnel reach the maximum level accumulation for sick time and is converted as a bonus for using sick time as outlined in the collective bargaining agreement.

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8
Q

Emergency Absence (EA):

A

Available for an unforeseen emergency (not for employee or immediate family illness/injury) Emergensy Absence will not be counted as time worked and will be deducted from leave other than sick leave.

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9
Q

EA is provided so personnel may deal with…..

A

Short term family emergencies

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10
Q

____________ of need may be required for emergency absences in excess of _ _______ for all personnel, or if requested by the supervisor.

A

Verification
6 hours

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11
Q

Exchange of time with another (XOFF) and/or (XON):

A

When an off-duty person works for another individual by mutual agreement of the two people involved.

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12
Q

Family and Medical Leave (FMLA)

A

Unpaid or applicable paid leave for specific medical and family reasons

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13
Q

Immediate Family:

A

Persons related to personnel as defined int he City Leave Administration policy and the family and medical leave policy

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14
Q

Jury Duty Leave (JD):

A

Leave with pay granted to respond to a summons to serve on a jury.

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15
Q

What must be provided for jury duty leave?

A

Personnel must provide a copy of the jury summons and Juror Verification Letter to receive Jury Duty Leave.

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16
Q

Jury duty leave is a ______ leave of absence with “______ _______” as the reason for the leave.

A

Paid
“Jury duty”

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17
Q

Should personnel be released from jury duty on the ________ day, they will…..

A

First day
They will return to work for the remainder of the shift.

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18
Q

Should personnel be retained for continued jury service, he/she shall

A

Remain on “jury duty” status, to continue jury duty on the court schedule until released by the court.

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19
Q

Immediately upon being released, they shall obtain a “__________ __________ __________” from the courthouse jury office to present to the _______ ___________ _________

A

“Juror Verification Letter”
Shift Battalion Chief

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20
Q

Kelly Day (KD):

A

Defined as 1 unpaid day off for platoon personnel in each 3 week cycle. It is selected annually in accordance with the Vacation/Kelly Day selection policy.

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21
Q

Random Leave Days (RLD):

A

A leave day(s) is paid time off taken from a personnel’s accrued leave balance and is separate from the regularly scheduled vacation.

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22
Q

Military Leave for Active Duty (ML):

A

Leave authorized by the city policy for personnel called to active duty

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23
Q

Military Leave for Training (ML):

A

Leave authorized by city policy for personnel to attend training who are commissioned reserve officers or reserve enlisted personnel in the United States Armed Forces.

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24
Q

Non-Chargeable Leave (NCL)

A

Paid time off from work that is not charged against personnel’s accrued leave balance.

25
Q

Sick Leave with pay (SL)

A

Approved time off, with pay, due to an incapacitating illness (or injury) to personnel or an immediate family member.

26
Q

Sick without pay (ELWOP):

A

Time off without pay due to an incapacitating illness or injury.

27
Q

Vacation (V):

A

scheduled annual leave and holiday leave.

28
Q

How is vacation selected?

A

Annually in accordance with the vacation/Kelly day selection policy.

29
Q

Prior to beginning a vacation, employees…..

A

Should check their recent pay stub and verify their vacation hours

30
Q

Vacation Request (VR):

A

Request for unscheduled vacation time.

31
Q

All types of authorized time off must be approved via the _______ ___ _________ and will be granted in accordance with the provisions contained in this policy.

A

Chain of command

32
Q

Requests for leave time, earned personal leave, and compensatory time will only be granted after a suitable _______ ___ ____________ is completed.

A

Stand-by agreement

33
Q

Exchange time between 2 employees will be considered for approval provided:

A
  1. Personnel are qualified for the exchanges as determined by the battalion chief
  2. Exchange does not create any financial obligation to the city
  3. Member has a minimum of 48 hours of sick leave accrual.
  4. Personnel are not continuous FMLA
34
Q

What happens if personnel sign on to work for another individual for a swap without having a minimum of 48 hours of sick leave accrual?

A

Will result in disciplinary action

35
Q

Who is provided the authority to grant or deny exchange of time?

A

The shift Battalion Chief or higher

36
Q

Exchange of time requests may be disapproved up to ___ ______ prior to the start time of the requested exchange.

A

72 hours

37
Q

For any exchange of time for more than _____ consecutive calendar days (scheduled vacations excluded) personnel must submit a ________ _________ to their shift ____________ ______ through the ______ ___ _______ for approval

A

11
Written request
Battalion Chief
chain of command

38
Q

Requests are to be submitted ___ shifts prior to the first day of leave

A

2

39
Q

Any other exchange of time must be requested in __________ by ______ hrs ______ shift prior to leave.

A

TeleStaff
0759
One

40
Q

Personnel are not allowed to owe more than _____ shifts. Any personnel who exchange time off resulting in more than that, will be subject to ______ _______

A

10
Disciplinary action

41
Q

Owed shift accrual is calculated from _________ __, ______ or __________ _______ _______ as applicable.

A

January 1, 2015 or employee hire date

42
Q

Personnel reporting for sick leave shall advise an on duty _______ _______ after _____ hours and no later than ______ hours on the morning of their assigned duty shift

A

Battalion Chief
0600
0659

43
Q

Battalion Chiefs reporting for sick leave shall advise an on duty ________ _______ after ______ hours and no later than ______ hours on the _________ of their assigned duty shift

A

Battalion Chief
0500
0559
Morning

44
Q

A reported sick leave may be requested the ________ _______. Contact shall not be made later than _________ hours.

A

Evening before
2130

45
Q

What happens if an individual is unable to notify the department of sick leave?

A

Arrangements should be made for someone else to call.

46
Q

Upon notification of sick leave, the Battalion Chief will update _______

A

TeleStaff

47
Q

Time off because of illness will be charged on a _______ ______ basis and shall be rounded to the nearest _________ _______

A

Quarter hour (1/4)
Quarter hour (1/4)

48
Q

Personnel who requested off from work for sick leave may return to work any time during their normal work shift if…

A

If able to do so.

49
Q

If another individual has been hired to maintain staffing levels, they will be what if the individual on sick leave returns to duty?

A

They will be relieved from duty

50
Q

Sick days will be classified as sick without pay when…..

A

Sick leave is denied or when off sick and has used all of their accrued sick time.

51
Q

A period of either anticipated sick/recovery time, or unexpected illness in excess of ___ _______ may qualify for ______

A

3 days
FMLA

52
Q

Should personnel apply for FMLA, they must contact _______ ______/________ _________ to obtain an ________ for FMLA

A

Human Resources/Employee Benefits
Application

53
Q

Upon approval of FMLA, the shift battalion chief and _______ ________ will adjust the “___” codes to “________” during the period of approved FMLA in both _________ and _______.

A

Fiscal Services
“SL”
“FMLA”
TeleStaff and oracle

54
Q

Any “Exchange of Times” during an FMLA period will be _______ and/or _____

A

Deleted and/or denied

55
Q

Approval of vacation requests is based on what?

A

The minimum daily staffing levels

56
Q

Approval of vacation request will not be granted if the staffing level is what?

A

At or below the current minimum established by fire administration

57
Q

Personnel shall not utilize a sick day in lieu of a _________ ________ _______

A

Denied vacation request

58
Q

In the event that either they or the stand-by is unable to fulfill their obligation to work, they shall be deemed what?

A

“Absent Without Official Leave” (AWOL) until medical verification is produced.

West Palm Beach Fire Department (65 decks)

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