101.14 Documentation (week 3) Flashcards
Late calls requiring documentation time beyond the conclusion of the shift shall be what? And upon approval of who?
Shall be reimbursed in accordance to the Collective Bargaining Agreement
Approved by shift Battalion Chief
All documents shall contain what?
A date of completion for historical purposes
Revision documents shall contain revision date
All business correspondence prepared by this organization shall be developed using what?
Recognized business letter criteria
All documentation shall be prepared with the intent that the primary audience……
Will not be department personnel
_____ and _______ _______ shall be used whenever appropriate within documentation
First and last names
All documentation shall include the 5_____
The 5 W’s - who, what, where, when, why, and any final outcome when appropriate.
All documentation is subject to what?
Public records disclosure
Who ensures NFIRS documentation is complete, accurate, ad completed in a timely manner, prior to the end of the shift?
Company Officers
Narrative sections of NFIRS documentation will be signed by typing what?
Authors last name followed by their three digit Fire Department equipment number.
Narrative section shall be completed by who?
Company officer in charge of the unit.
If narrative is delegated for training purposes, what will also appear in the narrative section along with the person completing the report?
Company officers name
What happens in the event that multiple units are involved with an incident?
Each unit will ensure that their specific data is completed
Who has “ownership” of the report in incidents involving multiple units?
The first Incident Commander or the last regular unit departing the scene
Any vehicle accident involving extrication using Incident Type “extrication of Vitctim(s) from Vehicle (352)” will require the completion of the what? And where is it found?
Vehicle Accident/Extrication
Found in additional reports tab
All Vehicle accident/extrication forms shall include what?
Law enforcement agencies and incident number in narrative section
What happens if an incident number remains open for multiple shifts, causing different crews to appear on the same apparatus in NFIRS?
The narratives shall be completed and signed by the first days officer. The next days officer will leave a few spaces below the first narrative and begin their narrative with the date and time that the author has assumed the unit’s role
Who conducts a daily quality check for their stations reports?
Station officers
If quality check is satisfied the officer will go where and add what?
“Report Authorization” section
Add the code for “Quality Control Approved”
What happens once’s the quality control is complete? Who is required to unlock the report if needed?
The report will be “locked” requiring the Battalion Chief to unlock if needed
Fire/Suppression, hazmat, mvc with extrication, calls from single unit stations, and any unusual or “significant” calls will be reviewed by who?
Battalion Chief
What is generated in Target Solutions whenever an individual engages in training, drill, pre incident planning, school, seminars, conferences, physical fitness, or other education programs?
A training record
Company level and individual level training records will be entered into Target Solutions by who?
Company Officer
Who are responsible for monitoring raining data that is entered into Target Solutions as well as checking for errors and notifying personnel?
Battalion Chiefs
Completion of Training Record is vital to ensure that the individual who engages in such activity receives what?
Proper credit in his/her records for promotional opportunities and annual reporting requirements.
