101.14 Documentation (week 3)

Question 1

Late calls requiring documentation time beyond the conclusion of the shift shall be what? And upon approval of who?

Answer 1

Shall be reimbursed in accordance to the Collective Bargaining Agreement
Approved by shift Battalion Chief

Question 2

All documents shall contain what?

Answer 2

A date of completion for historical purposes
Revision documents shall contain revision date

Question 3

All business correspondence prepared by this organization shall be developed using what?

Answer 3

Recognized business letter criteria

Question 4

All documentation shall be prepared with the intent that the primary audience……

Answer 4

Will not be department personnel

Question 5

_____ and _______ _______ shall be used whenever appropriate within documentation

Answer 5

First and last names

Question 6

All documentation shall include the 5_____

Answer 6

The 5 W’s - who, what, where, when, why, and any final outcome when appropriate.

Question 7

All documentation is subject to what?

Answer 7

Public records disclosure

Question 8

Who ensures NFIRS documentation is complete, accurate, ad completed in a timely manner, prior to the end of the shift?

Answer 8

Company Officers

Question 9

Narrative sections of NFIRS documentation will be signed by typing what?

Answer 9

Authors last name followed by their three digit Fire Department equipment number.

Question 10

Narrative section shall be completed by who?

Answer 10

Company officer in charge of the unit.

Question 11

If narrative is delegated for training purposes, what will also appear in the narrative section along with the person completing the report?

Answer 11

Company officers name

Question 12

What happens in the event that multiple units are involved with an incident?

Answer 12

Each unit will ensure that their specific data is completed

Question 13

Who has “ownership” of the report in incidents involving multiple units?

Answer 13

The first Incident Commander or the last regular unit departing the scene

Question 14

Any vehicle accident involving extrication using Incident Type “extrication of Vitctim(s) from Vehicle (352)” will require the completion of the what? And where is it found?

Answer 14

Vehicle Accident/Extrication
Found in additional reports tab

Question 15

All Vehicle accident/extrication forms shall include what?

Answer 15

Law enforcement agencies and incident number in narrative section

Question 16

What happens if an incident number remains open for multiple shifts, causing different crews to appear on the same apparatus in NFIRS?

Answer 16

The narratives shall be completed and signed by the first days officer. The next days officer will leave a few spaces below the first narrative and begin their narrative with the date and time that the author has assumed the unit’s role

Question 17

Who conducts a daily quality check for their stations reports?

Answer 17

Station officers

Question 18

If quality check is satisfied the officer will go where and add what?

Answer 18

“Report Authorization” section
Add the code for “Quality Control Approved”

Question 19

What happens once’s the quality control is complete? Who is required to unlock the report if needed?

Answer 19

The report will be “locked” requiring the Battalion Chief to unlock if needed

Question 20

Fire/Suppression, hazmat, mvc with extrication, calls from single unit stations, and any unusual or “significant” calls will be reviewed by who?

Answer 20

Battalion Chief

Question 21

What is generated in Target Solutions whenever an individual engages in training, drill, pre incident planning, school, seminars, conferences, physical fitness, or other education programs?

Answer 21

A training record

Question 22

Company level and individual level training records will be entered into Target Solutions by who?

Answer 22

Company Officer

Question 23

Who are responsible for monitoring raining data that is entered into Target Solutions as well as checking for errors and notifying personnel?

Answer 23

Battalion Chiefs

Question 24

Completion of Training Record is vital to ensure that the individual who engages in such activity receives what?

Answer 24

Proper credit in his/her records for promotional opportunities and annual reporting requirements.

Question 25

For officer specific training select what ?

Answer 25

Officer Training 1021

Question 26

For Driver specific training select what?

Answer 26

Driver NFPA 1002

Question 27

Any training documents for individual training should be…..

Answer 27

Scanned and sent into training so document can be uploaded to Target Solutions

Question 28

What shall be completed by the Shift Battalion Chief on each dispatched structure fire?

Answer 28

NFPA 1710 Fire Suppression screen