U3C1L5: Management Skills

Question 1

Workflow

Answer 1

The amount of work to and from a team member, employee, office, or department.

Question 2

Procrastinate

Answer 2

To delay doing something that needs to be done because you do not want to do it.

Question 3

Allocate

Answer 3

To set aside or assign for a specific purpose.

Question 4

Iterative

Answer 4

The process of repeating steps to revise or improve outcomes.

Question 5

What are the two stages in which leaders manage missions and projects? What do they consist of?

Answer 5

• Preparation: all the tasks that must be completed before carrying out the project of mission (planning, organizing, coordinating)
• Execution: the tasks that involve acting on plans and accomplishing the goal (directing, controlling resources)

Question 6

Describe the 3 management skills involved in preparation.

Answer 6

• Planning (examine/reflect on factors involved in accomplishing the mission; visualize what is needed to complete a task)
• Organizing (creating the conditions you need to execute your plans; arranging objectives)
• Coordinating (keeping in contact with everyone so they all know what they are doing)

Question 7

What are the 4 factors involved in the planning skill?

Answer 7

• Time (plan events, meet deadlines, and set goals with established schedules)
• Effort (exert effort and put work into the actions you do)
• Patience (be mature and reexamine the facts and stuff, remain levelheaded and readjust the plan if needed)
• Objective Attitude (be flexible, no favorites, and make compromises when necessary)

Question 8

What are the 5 factors involved in the organizing skill?

Answer 8

1. Determine/fine-tune each task: develop lists of tasks and identify tasks needed to succeed
2. Select personnel: assign people to carry out the different steps/tasks; look at team member capabilities
3. Develop a workflow: organize list sequentially, list first, second, and third to complete tasks
4. Set priorities: organize a, b, and c based on most important; leave enough time for all things
5. Allocate resources: assigning tasks/supplies based on what is needed for completion, might need to revise/improve tasks

Question 9

Describe the 2 management skills involved in execution.

Answer 9

• Directing (issuing instructions to achieve an objective; include necessary details and use methods to help people to carry out instructions)
• Controlling resources (compare the actual tasks being performed to the tasks that need to be completed; modify the plan if needed)

Question 10

What are the 4 factors involved in the directing skill?

Answer 10

• Demanding: tells people what and how to do things; straightforward statement
• Requesting: milder and more tactful; asking to reach the objective
• Suggesting: says what, but not when or where; manners of good taste of those receiving suggestions
• Volunteering: get someone to do something that isn’t required; offering assistance in a limited way

Question 11

What is the difference between leadership and management?

Answer 11

Leadership is dealing with personal relationships between many people (influencing people). Management is planning/executing tasks more and delegating (less influence on all the people).

Question 12

What are some good time-saving techniques?

Answer 12

• Setting goals (keep goals in sight)
• Planning your tasks (learn to delegate tasks and authority)
• Using a calendar (use a calendar to keep you focused, making a conscious commitment to yourself)