Managing Employee Performance

Question 1

The supervisor’s Employee performance File (SEPF) is used to track?

Answer 1

1. Minor performance 2. conduct matters 3. assignments

Question 2

Only the most recent copy of the annual performance appraisal and the cover page should be maintained in the SEPF, T/F?

Answer 2

True

Question 3

Contact reports are kept on the SEPF for one year unless?

Answer 3

there is another similar contact given in which case it will be kept until the other contact report is purged.

Question 4

Rebuttals are kept in the SEPF as long as the original documents T/F?

Answer 4

True

Question 5

Annual evaluations are sent to LR within how many days?

Answer 5

14 days from when they are due.

Question 6

What are the two reasons performance appraisals are completed?

Answer 6

1. When an employee first reports to the squad 2. When the supervisor transfers to a new assignment Note: Copy sent to LR and the original in the SEPF

Question 7

What are the 3 occasions to complete a performance appraisal?

Answer 7

1. Quarterly - probationary employees (Not FTEP) 2. Bi-monthly - for do not meet standards employees 3. Annual -

Question 8

On apparaissais a score of 3 means

Answer 8

the employee meets expectations meaning they do what is required of them.

Question 9

A score of 16 on the appraisal means?

Answer 9

the employee does not meet standards.

Question 10

what should be done if an employee refuses to sign the appraisal?

Answer 10

1. ensure they understand the signature only means the receipt. (If they still refuse) 2. Call in another supervisor while employee still present and make “refused” 3. have the witness supervisor sign and date the appraisal 4. verify why they are refusing to sign 5. still provide a copy of the appraisal to the employee 6. explain a copy will still be placed in their file 7. will still be held accountable for the information provided.

Question 11

How many days does an employee have to provide a written rebuttal on an LVMPD form?

Answer 11

30 days. May only contain information specific to the evaluation. once received Supervisor forwards it to LR.

Question 12

who is responsible for completing performance appraisal upon employee transfer?

Answer 12

thew current supervisor, if it is due within 15 days before the effective day of transfer.

Question 13

who completes the appraisal if an employee is promoted or changed classifications?

Answer 13

the supervisor prior to promotion, if its due within 90 days of employee promoting or changing classifications

Question 14

who completes the appraisal if an employee is TDY or light duty?

Answer 14

the TDY supervisor if the employee has been there for 90 days

Question 15

counseling an employee should be documented after the fact on a contact report, T/F?

Answer 15

True

Question 16

A contact report is not discipline, therfore employee is not entitled to a representative during the meeting, T/F?

Answer 16

True but supervisor can still allow it.

Question 17

What are the two reasons a supervisor should open an SOC?

Answer 17

1. When allegations could result in discipline (Contact LR) 2. supervisor wants an incident documented

Question 18

Generally after 2 or 3 negative contacts an SOC should be opened?

Answer 18

Yes

Question 19

excessive absenteeism requires a minimum of two contact prior to opening an SOC, T/F?

Answer 19

True, contact LR first

Question 20

Subject employees discipline after being sustained by IAB with the PPA or PPACE is determined by the Bureau Commander or?

Answer 20

Discipline board

Question 21

how many years back can one look for comparable discipline?

Answer 21

5 years

Question 22

supervisors are only tasked with deciding a sustained finding when an employee is covered under which union?

Answer 22

PMSA bargaining agreement

Question 23

suspension with option means?

Answer 23

allowing the SE to use up to 40 hours of vacation in lieu of suspension. it is only an option an employee can say yes or no.

Question 24

Hours held in abeyance means?

Answer 24

for cases such as employee 417, 409, anger issues supervisor may offer to defer some of the suspension pending the successful completion of classes. if unsuccessful or another similar complain within 6 months, the employee will have to serve the hours.

Question 25

8-32 hr suspension or disciplinary transfer =

Answer 25

Minor discipline

Question 26

40hr suspension or demotion

Answer 26

Major discipline

Question 27

Terminationmust be approved by the undersheriff?

Answer 27

yes

Question 28

For the following AOCs who needs to sign them? -written, discipline transfer, minor suspensions - -Major - -Termination -

Answer 28

-written, discipline transfer, minor suspensions - Division commander -Major - Sheriff or designee -Termination - Undersheriff