Chapter 3: Facility Management

Question 1

True or False

The people who perform the procedures are generally the best people to write the first draft of the SOPs

Answer 1

True

Question 2

Document that provides standardization of working procedures

Answer 2

SOP

Question 3

Procedure that ensures that supplies are available when needed

Answer 3

Inventory control

Question 4

Person who is responsible for allocating space

Answer 4

Facility manager

Question 5

Purchases of equipment and animals

Answer 5

Procurement

Question 6

Document that lists needed maintenance tasks and the date they were done

Answer 6

Checklist

Question 7

True or False

SOPs should be written using simple words and short active sentences

Answer 7

True

Question 8

True or False

Definitions of acronyms are unnecessary

Answer 8

False

Question 9

True or False

SOPs should not include figures or diagrams

Answer 9

False

Question 10

True or False

Background information should be included along with the instructions for each step

Answer 10

False

Question 11

True or False

The order of the steps should be clearly indicated

Answer 11

True

Question 12

What is the role of the IACUC in the procurement of animals?

Answer 12

IACUC must approve the protocol describing the number and types of animals to be used before the animals can be procured

Question 13

The institution’s purchasing department is usually responsible for the purchase of large pieces of equipment. Describe two ways by which managers can assist with this process.

Answer 13

1- Justify the need

2- Provide detailed specifications

Question 14

Who generally has the responsibility for the development of a list of approved vendors for animal procurement?

Answer 14

Veterinarian or veterinary services

Question 15

List two advantages of decentralized facilities

Answer 15

1- More movement for investigators

2- Physical separation of animals limits the spread of pathogens

Question 16

What is an advantage of centralized facilities?

Answer 16

Greater efficiency

Question 17

Where can the manager obtain information about the previous year’s expenditures?

Answer 17

From the institution’s accounting department

Question 18

Billing rates should be based on _________

Answer 18

Costs

Question 19

Which of the following would be a direct cost?
A- activities related to the maintenance of the animals
B- animal health surveillance program
C- waste disposal
D- laboratory services

Answer 19

A- activities related to the maintenance of the animals

Question 20

List four areas of cage wash operation that should be reviewed to determine if changes could be made to contain costs

Answer 20

1- the amount of cage wash additives used for the different cycles
2- the evaluation of cleaning/disinfection supplies or other material used
3- the efficiency in the use of equipment
4- the cleaning schedule

Question 21

Name three areas that should be evaluated to help reduce the cost of feed for a facility

Answer 21

1- the diet used
2- the different vendors’ prices
3- the need to feed ad libitum

Question 22

Why are rates offered to internal customers usually lower than those offered to external customers?

Answer 22

Subsidy and indirect costs supported by government funding

Question 23

In what way does a subsidy help with budgeting?

Answer 23

To offset the high costs of running an animal facility

Question 24

If your total accumulated costs for mice in filtered cages is $184122 and you have 204580 cages, what would be the cost per cage per day?

Answer 24

$0.90

Question 25

What is the role of the IACUC in the procurement of animals?

Answer 25

Approve the number and type of animals to be procured

Question 26

List three examples of an expense category:

Answer 26

1- labor 2- supplies 3- employee morale

Question 27

Which of the following is NOT a good approach to writing standard operating procedures? A- use clear figures and diagrams to illustrate the step B- keep all the steps in chronological order C- use technical terms and acronyms without defining them D- use short sentences

Answer 27

C- use technical terms and acronyms without defining them

Question 28

True or False Closing satellite facilities and unused rooms generally reduces labor costs

Answer 28

True

Question 29

What are key items to consider when developing a budget for a new facility?

Answer 29

Documenting assumptions, such as, how many animals of each species will e housed, the amount of labor and supplies required to support that species, what other services will be provided, the quantity of those services, and the amount of labor and supplies to support those services

Question 30

True or False Per diem costs are readily comparable among installations

Answer 30

False

Question 31

Under which circumstance does cost containment need to be considered? A- when year-to-date expenses exceed what was budgeted B- when projections are made to cover budget increases due to increased cost of supplies C- when the next year’s budget is being developed D- when there is an infilled staff position

Answer 31

A- when year-to-date expenses exceed what was budgeted

Question 32

The cost for personnel generally represents what percentage of an animal facility’s budget?

Answer 32

More than 60%

Question 33

What must be done if the accounting system categories needed by an animal research facility are not mirrored by the organization’s system? A- the facility must develop separate budgets for each category B- the facility must adapt to the organization’s classifications C- the facility’s category’s must be aggregated into those of the institution D- the facility must complete a detailed cost analysis before developing the budget

Answer 33

B- the facility must adapt to the organization’s classifications

Question 34

What is the purpose of charging a per dime rate?

Answer 34

To recover costs associated with housing animals

Question 35

``` What must be the basis of any increase in rates? A- cost containment B- workload distribution C- census count D- cost analysis ```

Answer 35

D- cost analysis

Question 36

As a facility manager, you have just learned that a new investigator who uses a large number of animals is joining the institution. In what way would you expect his arrival to affect your budget? A- there should be no change in the budget B- it is impossible to predict the effect C- it would cause a decrease in expenditures D- it would require an increase in the overall facility budget

Answer 36

D- it would require an increase in the overall facility budget

Question 37

``` Demonstrating compliance can be achieved by which of the following? A- safeguarding equipment B- constructive feedback C- good record keeping D- clearly defined goals ```

Answer 37

C- good record keeping

Question 38

Which step should a lab animal facility manager take to ensure that the supplies and equipment purchased meet the needs of the facility? A- coordinate the procurement of large pieces of equipment with the veterinary services department B- justify purchases and educate the purchasing agents regarding the work and needs within the facility C- allow the purchasing department to handle all purchases from small items to large quantities of frequently used supplies D- whenever possible, award contracts based on finding the lowest prices for items

Answer 38

B- justify purchases and educate the purchasing agents regarding the work and needs within the facility

Question 39

What purpose do subsidies serve? A- to make tracking costs easier B- to obtain full recovery of costs to run the facility C- to reduce costs to run the facility D- to benchmark rates against rates of other facilities

Answer 39

C- to reduce costs to run the facility

Question 40

``` What is generally the most wasted item in an animal facility? A- feed B- bedding C- cage wash detergent D- caging ```

Answer 40

A- feed

Question 41

What is a good approach to inventory control? A- order supplies on a regular schedule, for example, the first Monday of every month B- Wait until the supplies are used before reordering C- keep a good balance between what is bought and what is used D- always buy in large quantities to get the best price

Answer 41

C- keep a good balance between what is bought and what is used

Question 42

Who is typically responsible for pace management in a facility?

Answer 42

The manager in collaboration with the veterinarians and senior scientific staff

Question 43

What is an advantage of using decentralized laboratory animal facilities? A- they are more cost effective B- they allow for more efficient use of equipment C- they are more accessible to lab animal facility management D- they are generally more convenient for the researchers

Answer 43

D- they are generally more convenient for the researchers

Question 44

``` Which management function most directly affects accomplishment of the mission of the institution and animal care program? A- project management B- organizing C- goal setting D- facility maintenance ```

Answer 44

C- goal setting

Question 45

Which statement is true regarding saving resources? A- older equipment is generally more nerdy efficient B- steam conserves resources better than dry heat C- final rinse should not be used a pre-wash for the next load D- cage washers should be set to the lowest temperature required

Answer 45

D- cage washers should be set to the lowest temperature required

Question 46

When obtaining animals for research, the purchase order must include which of the following? A- species, strain, and number approved by the IACUC in the researcher’s protocol B- species, strain, and number of animals based not he previous order of that researcher C- animal numbers approved by the researcher D- species and strain approved by the veterinary staff and husbandry supervisors

Answer 46

A- species, strain, and number approved but he IACUC in the researcher’s protocol

Question 47

Recertification at specific intervals is required for which equipment? A- clothes washers and dryers for scrubs and surgical drapes B- biosafety cabinets located throughout the animal care facility and procedure areas C- refrigerators in the veterinary diagnostic laboratory D- the safe used for secure storage of controlled substances

Answer 47

B- biosafety cabinets located throughout the animal care facility and procedure areas

Question 48

``` Which is NOT a common way for a facility to charge for a service? A- rate per quantity of service B- sliding scale based on labor costs C- time and materials D- per diem rate ```

Answer 48

B- sliding scale based on labor costs