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LATG > Chapter 3: Facility Management > Flashcards

Chapter 3: Facility Management Flashcards

1
Q

True or False

The people who perform the procedures are generally the best people to write the first draft of the SOPs

A

True

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2
Q

Document that provides standardization of working procedures

A

SOP

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3
Q

Procedure that ensures that supplies are available when needed

A

Inventory control

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4
Q

Person who is responsible for allocating space

A

Facility manager

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5
Q

Purchases of equipment and animals

A

Procurement

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6
Q

Document that lists needed maintenance tasks and the date they were done

A

Checklist

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7
Q

True or False

SOPs should be written using simple words and short active sentences

A

True

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8
Q

True or False

Definitions of acronyms are unnecessary

A

False

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9
Q

True or False

SOPs should not include figures or diagrams

A

False

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10
Q

True or False

Background information should be included along with the instructions for each step

A

False

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11
Q

True or False

The order of the steps should be clearly indicated

A

True

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12
Q

What is the role of the IACUC in the procurement of animals?

A

IACUC must approve the protocol describing the number and types of animals to be used before the animals can be procured

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13
Q

The institution’s purchasing department is usually responsible for the purchase of large pieces of equipment. Describe two ways by which managers can assist with this process.

A

1- Justify the need

2- Provide detailed specifications

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14
Q

Who generally has the responsibility for the development of a list of approved vendors for animal procurement?

A

Veterinarian or veterinary services

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15
Q

List two advantages of decentralized facilities

A

1- More movement for investigators

2- Physical separation of animals limits the spread of pathogens

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16
Q

What is an advantage of centralized facilities?

A

Greater efficiency

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17
Q

Where can the manager obtain information about the previous year’s expenditures?

A

From the institution’s accounting department

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18
Q

Billing rates should be based on _________

A

Costs

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19
Q

Which of the following would be a direct cost?
A- activities related to the maintenance of the animals
B- animal health surveillance program
C- waste disposal
D- laboratory services

A

A- activities related to the maintenance of the animals

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20
Q

List four areas of cage wash operation that should be reviewed to determine if changes could be made to contain costs

A

1- the amount of cage wash additives used for the different cycles
2- the evaluation of cleaning/disinfection supplies or other material used
3- the efficiency in the use of equipment
4- the cleaning schedule

21
Q

Name three areas that should be evaluated to help reduce the cost of feed for a facility

A

1- the diet used
2- the different vendors’ prices
3- the need to feed ad libitum

22
Q

Why are rates offered to internal customers usually lower than those offered to external customers?

A

Subsidy and indirect costs supported by government funding

23
Q

In what way does a subsidy help with budgeting?

A

To offset the high costs of running an animal facility

24
Q

If your total accumulated costs for mice in filtered cages is $184122 and you have 204580 cages, what would be the cost per cage per day?

A

$0.90

25
Q

What is the role of the IACUC in the procurement of animals?

A

Approve the number and type of animals to be procured

26
Q

List three examples of an expense category:

A

1- labor
2- supplies
3- employee morale

27
Q

Which of the following is NOT a good approach to writing standard operating procedures?
A- use clear figures and diagrams to illustrate the step
B- keep all the steps in chronological order
C- use technical terms and acronyms without defining them
D- use short sentences

A

C- use technical terms and acronyms without defining them

28
Q

True or False

Closing satellite facilities and unused rooms generally reduces labor costs

A

True

29
Q

What are key items to consider when developing a budget for a new facility?

A

Documenting assumptions, such as, how many animals of each species will e housed, the amount of labor and supplies required to support that species, what other services will be provided, the quantity of those services, and the amount of labor and supplies to support those services

30
Q

True or False

Per diem costs are readily comparable among installations

A

False

31
Q

Under which circumstance does cost containment need to be considered?
A- when year-to-date expenses exceed what was budgeted
B- when projections are made to cover budget increases due to increased cost of supplies
C- when the next year’s budget is being developed
D- when there is an infilled staff position

A

A- when year-to-date expenses exceed what was budgeted

32
Q

The cost for personnel generally represents what percentage of an animal facility’s budget?

A

More than 60%

33
Q

What must be done if the accounting system categories needed by an animal research facility are not mirrored by the organization’s system?
A- the facility must develop separate budgets for each category
B- the facility must adapt to the organization’s classifications
C- the facility’s category’s must be aggregated into those of the institution
D- the facility must complete a detailed cost analysis before developing the budget

A

B- the facility must adapt to the organization’s classifications

34
Q

What is the purpose of charging a per dime rate?

A

To recover costs associated with housing animals

35
Q 
What must be the basis of any increase in rates?
A- cost containment
B- workload distribution
C- census count
D- cost analysis
A

D- cost analysis

36
Q

As a facility manager, you have just learned that a new investigator who uses a large number of animals is joining the institution. In what way would you expect his arrival to affect your budget?
A- there should be no change in the budget
B- it is impossible to predict the effect
C- it would cause a decrease in expenditures
D- it would require an increase in the overall facility budget

A

D- it would require an increase in the overall facility budget

37
Q 
Demonstrating compliance can be achieved by which of the following?
A- safeguarding equipment
B- constructive feedback
C- good record keeping
D- clearly defined goals
A

C- good record keeping

38
Q

Which step should a lab animal facility manager take to ensure that the supplies and equipment purchased meet the needs of the facility?
A- coordinate the procurement of large pieces of equipment with the veterinary services department
B- justify purchases and educate the purchasing agents regarding the work and needs within the facility
C- allow the purchasing department to handle all purchases from small items to large quantities of frequently used supplies
D- whenever possible, award contracts based on finding the lowest prices for items

A

B- justify purchases and educate the purchasing agents regarding the work and needs within the facility

39
Q

What purpose do subsidies serve?
A- to make tracking costs easier
B- to obtain full recovery of costs to run the facility
C- to reduce costs to run the facility
D- to benchmark rates against rates of other facilities

A

C- to reduce costs to run the facility

40
Q 
What is generally the most wasted item in an animal facility?
A- feed
B- bedding
C- cage wash detergent
D- caging
A

A- feed

41
Q

What is a good approach to inventory control?
A- order supplies on a regular schedule, for example, the first Monday of every month
B- Wait until the supplies are used before reordering
C- keep a good balance between what is bought and what is used
D- always buy in large quantities to get the best price

A

C- keep a good balance between what is bought and what is used

42
Q

Who is typically responsible for pace management in a facility?

A

The manager in collaboration with the veterinarians and senior scientific staff

43
Q

What is an advantage of using decentralized laboratory animal facilities?
A- they are more cost effective
B- they allow for more efficient use of equipment
C- they are more accessible to lab animal facility management
D- they are generally more convenient for the researchers

A

D- they are generally more convenient for the researchers

44
Q 
Which management function most directly affects accomplishment of the mission of the institution and animal care program?
A- project management
B- organizing
C- goal setting
D- facility maintenance
A

C- goal setting

45
Q

Which statement is true regarding saving resources?
A- older equipment is generally more nerdy efficient
B- steam conserves resources better than dry heat
C- final rinse should not be used a pre-wash for the next load
D- cage washers should be set to the lowest temperature required

A

D- cage washers should be set to the lowest temperature required

46
Q

When obtaining animals for research, the purchase order must include which of the following?
A- species, strain, and number approved by the IACUC in the researcher’s protocol
B- species, strain, and number of animals based not he previous order of that researcher
C- animal numbers approved by the researcher
D- species and strain approved by the veterinary staff and husbandry supervisors

A

A- species, strain, and number approved but he IACUC in the researcher’s protocol

47
Q

Recertification at specific intervals is required for which equipment?
A- clothes washers and dryers for scrubs and surgical drapes
B- biosafety cabinets located throughout the animal care facility and procedure areas
C- refrigerators in the veterinary diagnostic laboratory
D- the safe used for secure storage of controlled substances

A

B- biosafety cabinets located throughout the animal care facility and procedure areas

48
Q 
Which is NOT a common way for a facility to charge for a service?
A- rate per quantity of service
B- sliding scale based on labor costs
C- time and materials
D- per diem rate
A

B- sliding scale based on labor costs

LATG (23 decks)

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