5.1 Correspondence Manual Flashcards
The _________ Reference Manual is the recommended reference source to be used when preparing departmental written work.
Gregg
Single paragraph letters and memorandums shall be_______-spaced. The first line shall not be indented. Full block style shall be used. (Refer to Chapter 4, Annex B.)
double-spaced
Departmental correspondence should be prepared with either ___________ or _____________ type face.
Times New Roman or Arial
______________________ messages are a method by which the California Highway Patrol (CHP) disseminates information throughout the Department. These messages may also be used to establish policy for up to 90 calendar days.
Communications Network (Comm-Net)
Correspondence should be prepared with a point size of ___.
12
CHP 99H, Radar/Lidar Program Audit. The original radar program audit form
shall be maintained in the Division Radar/Lidar History File. An electronic copy of
the form shall be sent to RPS within _____________ days of completion. A copy should
be provided to the Area by Division.
10 calendar
Signatures. The original of all correspondence shall be signed in ______.
Proper format for signatures is contained in Chapter 3, Category 1 Correspondence,
and Chapter 4, Category 2 Correspondence, of this manual.
Blue Ink
Category 1 correspondence is prepared on a _________,
Memorandum template, and shall be used for intradepartmental and
interdepartmental correspondence. (Correspondence to appointed officials shall be
prepared as a memorandum.) It is also used to address other state agencies.
CHP 51WP
Category 2 correspondence is prepared on ________________________. It shall be used for correspondence directed to agencies or individuals outside of California state government. The CHP letterhead can be used within state government for the following:
(1) Commendations of departmental and other state employees.
(2) Elected officials such as Governor, Lieutenant Governor, state Legislators,
judges of the appellate and superior courts, and justices of the supreme court.
(Refer to Annex A of this chapter.)
California Highway
Patrol (CHP) letterhead
File Numbers. File numbers shall consist of a minimum of ______ elements
(separated by periods) and shall be used on all headquarters correspondence (use
by field commands is optional).
four
The CHP 51WP shall be used only for correspondence between _________.
state agencies
The ______________ is the recommended reference source to be used when preparing departmental written work.
Gregg Reference Manual
Single paragraph letters and
memorandums shall be_______-spaced.
double
Multiple paragraph letters and
memorandums shall be_______-spaced.
single
Departmental correspondence should be prepared with either ______________ and with a point size of ___.
Times
New Roman or Arial type face, 12
