11.1 Administrative Procedures

Question 1

Employees shall submit their request for a travel advance at least ___________ prior to the first day of travel but no earlier than ________ prior to the first day of travel.

Answer 1

Two Bussiness Days, Two Weeks

Question 2

In every instance in which an employee is served a summons and complaint, how long do you have to notify OLA?

Answer 2

“immediate notificationto OLA (within one bussiness day) shall be made.”

Question 3

Criminal/Civil Subpoenas which the uniformed employee perceived/investigated in the course of duty, proper service of a subpoena can only be made by:

Answer 3

1) delivery of a copy of the subpoena to the witness personally
2) or to their immediate superior
3) or designated agent

Question 4

How can a member of the public make a PRA request?

Answer 4

1) In writing
2) over the phone.
3) in person.

Question 5

In certain unusual circumstances, if additional time is needed to gather and produce the responsive documents, GC Section 6253(c) allows an agency to extend the response time frame by, how long?

Answer 5

14 Days past the statutory 10-day time frame.

Question 6

Per SAM 8116, employees shall clear their
travel advances no later than _____________days after the trip by either submitting expense claims and/or remitting funds to clear the remaining balances

Answer 6

10 calendar days

Question 7

Employees shall prepare a ________ for each trip that is funded by federal or special funds and add the grant name and special project code in the report name (e.g., DRE DI 1515)

Answer 7

separate claim

Question 8

Per CalHR Rule 599.616, no per diem shall be allowed at any location within ________ miles of an employee’s headquarters or primary dwelling. If unavoidable hardship is created by the 50-mile limitation, exceptions may be granted by the appropriate Commissioner

Answer 8

50

Question 9

Effective May 11, 2020, employees
shall receive reimbursement for tips related to allowable meal expenses in
accordance with policy and incurred while conducting approved state
business. The maximum allowable reimbursement amount for a tip is $2.00 or
____ percent of the meal, whichever amount is greater

Answer 9

20

Question 10

Subject to reasonable notice (to be determined by the command receiving the request), public records shall be made available for inspection during regular business hours at the office where the records are maintained. There is no associated _____ if a member of the public only
wishes to inspect records

Answer 10

FEE

Question 11

All of the following types of privately owned vehicles are authorized to be used for official state business when a state vehicle is unavailable, except:
a. Automobiles
b. Aircraft
c. Bicycles
d. Motorcycles

Answer 11

d. Motorcycles

Question 12

The authority for the seizure and forfeiture of property is contained in_________________.
a. Welfare and Institutions Code
b. Health and Safety Code
c. Penal Code
d. Vehicle Code
e. Business and Professions Code

Answer 12

b. Health and Safety Code

Question 13

For travel of less than 24 hours, which of the following statements is not true?
a. When trips begin at or before 0600 hours and end at or after 0900
hours, employees may claim breakfast.
b. When trips begin at or before 0900 hours and end at or after 1600
hours, employees may claim lunch.
c. When trips begin at or before 1600 hours and end at or after 1900
hours, employees may claim dinner.
d. Employees shall not claim incidentals on travel of less
than 24 hours.

Answer 13

b. When trips begin at or before 0900 hours and end at or after 1600
hours, employees may claim lunch.

Question 14

Travel advance requests must be submitted in writing no earlier than ________ prior to the date of travel and must be for a minimum of ________ dollars.
a. 1 week/25 dollars
b. 2 weeks/25 dollars
c. 1 week/50 dollars
d. 2 weeks/50 dollars

Answer 14

b. 2 weeks/25 dollars

Question 15

In every instance in which an employee is served a summons and complaint, immediate notification to _______________ (within one business day) shall be made.
a. Office of Legal Affairs
b. Risk Management Unit
c. Division Chief
d. Office of the Commissioner

Answer 15

a. Office of Legal Affairs

Question 16

For a civil subpoena the CHP90 shall be prepared in _________ and shall be submitted to Accounting Section within ___________ hours
a. Duplicate/24
b. Duplicate/48
c. Triplicate/24
d. Duplicate/48

Answer 16

a. Duplicate/24

Question 17

The California Public Records Act provides that access to information concerning the conduct of the people’s business is a fundamental and necessary right of every person in this state. Which of the following employee information is available for review and/or release under the PRA?
a. Work location
b. Date of employment
c. Gross salary rate
d. Rehire information
e. All are correct

Answer 17

e. All are correct

Question 18

An employee may not claim lodging, meals or incidental expenses on travel status within_________ miles of his/her home or headquarters?
a. 25
b. 50
c. 60
d. 75

Answer 18

b. 50

Question 19

Employees shall receive reimbursement for tips related to allowable meal expenses in accordance with policy and incurred while conducting approved state business. The maximum allowable reimbursement amount for a tip is ______ or ___ percent of the meal, whichever amount is greater.
a. $2.00 or 5 percent
b. $2.00 or 10 percent
c. $2.00 or 15 percent
d. $2.00 or 20 percent

Answer 19

d. $2.00 or 20 percent

Question 20

You are the admin sergeant when one of the front desk officers asks you about a individual at the counter trying to serve a subpoena for a retired officer. You instruct the officer to:

a. Accept the subpoena and you will contact the former employee.
b. Not accept the subpoena but provided the contact information to the server.
c. Not accept the subpoena for a former employee.
d. Contact the former employee and have the employee advise the server their address and phone number for contact.

Answer 20

c. Not accept the subpoena for a former employee.

Question 21

In every instance in which an employee is served a summons and complaint, immediate notification to OLA (within ___ business day) shall be made.

Answer 21

One

Question 22

Upon receipt of any sovereign citizen documents by an Area office or the involved employee, the Area shall immediately (within __ business day) contact OLA.

Answer 22

One

Question 23

What provides access to information concerning the conduct of the “people’s business” and is a fundamental and necessary right of every person in this state?

Answer 23

Public Records Act

Question 24

Driving Under the Influence Cost Recovery
A driver’s maximum liability of $________ for the reimbursement of public agency response costs related to incidents caused by a driver who is under the influence of an alcoholic beverage and/or drug.

Answer 24

$12,000

Question 25

Who is authorized to accept service for a summons and complaint naming the California Highway Patrol?

Answer 25

The Attorney General’s Office or the CHP Office of Legal Affairs.

Question 26

Who is authorized to accept service for a summons and complaint naming the Commissioner, Deputy Commissioner, Assistant Commissioner; Staff or Field?

Answer 26

The CHP Office of Legal Affairs.

Question 27

Who is authorized to accept service for a summons and complaint naming the State of California?

Answer 27

The Attorney General’s Office

Question 28

What are the initial legal documents served on the Department and/or departmental employees when a lawsuit has been filed?

Answer 28

Summons and Complaint

Question 29

Can travel expenses related to interviews be reimbursed by the Department?

Answer 29

NO, not if you are already a state employee

Question 30

How far away does travel have to be to qualify for per diem?

Answer 30

1. Over 50 miles from the employee’s headquarters AND
   
   2. Over 50 miles from the employee’s residence

Question 31

When does travel have to begin for breakfast to be claimed on the first day of a trip of 24 or more hours?

Answer 31

At or before 0600

Question 32

When does travel have to begin for lunch to be claimed on the first day of a trip of 24 or more hours??

Answer 32

1100 or earlier

Question 33

When does travel have to begin for dinner to be claimed on the first day of a trip of 24 or more hours?

Answer 33

1700

Question 34

_______________ _______ is commonly referred to as the CA Public Records Act.

Answer 34

Government Code 6250 (HPM 11.1, 13-3)

Question 35

X numbers are authorization numbers issued for services/repairs and/or a one-time service. The service/repair should not exceed $4,999.99 including tax. True or False

Answer 35

False (it’s a shall) (HPM 11.1, Ch 23)

Question 36

Employees who are required to change their place of residence and qualify for moving & relocation reimbursement may receive up to $_______ for misc. expenses?

Answer 36

$200 (HPM 11.1, 3-19)

Question 37

A ________ _____ _____ (SDT) may compel the production of documents and/or may require the personal appearance of a witness to bring the requested documents.

Answer 37

Subpoena Duces Tecum (HPM 11.1, 10-9)

Question 38

Prompt Payment Act. All invoices shall be reviewed, approved and forwarded to FMS within _____ days. Contractors are due payment w/in __ days of the command receiving the invoice.

Answer 38

three, 45 (HPM 11.1, 22-27)