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Sgt Study > 10.3 Personnel Transactions > Flashcards

10.3 Personnel Transactions Flashcards

1
Q

Any person having probationary or permanent status has the privilege (not the right) of requesting reinstatement if the individual was separated from a position with the Department:

A

(1) By resignation; (2) By service retirement; (3) By termination from limited term, temporary, career executive assignment, or exempt appointment; (4) Absence without leave, whether voluntary or involuntary; (5) Without a break in continuity of state service to accept another civil service or exempt appointment.

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2
Q

Is a probationary period mandatory for Permissive reinstatements, if so how long

A

yes, one year

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3
Q

12 month probationers will receive written appraisals how often

A

4 months, 8 months, 12 months, and more frequently as necessary

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4
Q

2 types of separations

A

Temporarty and Permanent separations

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5
Q

Six temporary separations

A

a. Leave of Absence or Military Leave.
b. Suspension.
c. Termination for Medical Reasons. Physical or mental disability
d. Involuntary Leave.
e. Layoff.
f. Disability Retirement.

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6
Q

Three permanent separations

A

a. Dismissal or Rejection During Probationary Period.
b. Voluntary Resignation.
c. Automatic Resignation.

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7
Q

Collections methods for overpayment

A

a. Payroll deduction(s).
b. Personal check/cash payment(s).
c. Use of leave credits.

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8
Q

What form is needed to request secondary employment request

A

CHP 318

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9
Q

A censurable Form 2 shall, or shall not, include the Basemore

A

Shall not include

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10
Q

What breaks a tie in departmental seniority

A

The highest social security number (last four digits) will signify the most senior person

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11
Q

Employees on a 12-month probation (refer
to Annex A, Classifications Requiring a 12-Month Probationary Period) will receive
written appraisals at ____ months, ____months,____ months, and more frequently as
necessary

A

41007

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12
Q

Uniformed employees who are on an approved leave of absence for 12 continuous months to 2 years are required to complete __________Training at the Academy prior to resuming field-related duties at their assigned
commands

A

Refresher

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13
Q

Uniformed employees who are on an approved leave of absence for over 2 years are required to complete ___________ Training at the Academy prior to resuming field-related duties at their assigned commands.

A

Reinstatement

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14
Q

In accordance with Government Code Section 3306, an
employee may file a written response within 30 days to any adverse comment
entered in his/her personnel file. When such responses are received, Commanders
shall ensure a copy of the response is attached to all existing copies of the______

A

CHP 2

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15
Q

In the event a CHP 2 was previously issued for an act or incident which is
subsequently included in a “Request for Adverse Action,” the CHP 2 _____ be
removed from the employee’s personnel file and ________. The Commander
shall ensure the employee is notified of this in writing. The Commander shall
also ensure that all existing departmental copies of the CHP 2 are purged and
destroyed

A

SHALL / DESTROYED

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16
Q

A former uniformed employee must apply for
reinstatement within how many years of
separation?

A

3 years.

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17
Q

What is the maximum travel distance from
residence to work location for non-command
employee using a state vehicle?

A

50 miles.

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18
Q

How many hours must an employee work during
their 12-month probationary period?

A

1680 Hours.

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19
Q

Which of the following is NOT a nondiscretionary Leave?
A: Pregnancy or Parental Leave.
B: Adoption Leave
C: Veterans’ Educational Leave.
D: Military Leave.

A

B: Adoption Leave.

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20
Q

Uniformed employees who are on an approved leave of absence for 12 continuous months to 2 years are required to complete Reinstatement Training at the Academy. True or False?

A

False.

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21
Q

What form is used to request
secondary employment?

A

CHP 318

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22
Q

Incident Reports (CHP 2) should be utilized to
accomplish the following:

A

(1) Record commendable acts
(2) Record censurable acts

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23
Q

How often will a new Electronic Security Access
(ESA) ID card be issused?

A

Every 5 years at the time of the employee’s
annual performance appraisal.

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24
Q

An employee who has of service in a monthly pay period shall be considered as having a complete pay period of qualifying service for purposes of determining sick leave credits.

A

11 or more working days

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25
Q

What form is an application for all examinations?

A

STD 678

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26
Q

What are the two types of points that can be added to application scores?

A
  1. Career credits (current state employees in non-promotional exams
    1. Seniority points (uniformed promotions)
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27
Q

How much time on is required to promote to Sergeant?

A

36 Months

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28
Q

How much time on spent primarily on enforcement duties is required to promote to sergeant/

A

24 months

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29
Q

an you count time working out of class (at a higher class) toward your time in that grade?

A

Yes

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30
Q

Who are permissive reinstatements at the discretion of/

A

The commissioner or designee

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31
Q

What is the maximum time after separation a uniformed member can apply to be reinstated?

A

Three (3) years

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32
Q

Does the reinstatement process have to be completed within the three (3) years?

A

No

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33
Q

Will you be reinstated at the rank you left the Department?

A

All reinstated uniformed members come back at the rank of officer

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34
Q

If the Department requires an employee to transfer (non-punitive) how much notice must be given?

A

Sixty (60) days with exceptions for layoffs, and other reasons

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35
Q

When using a state vehicle, what is the maximum distance you can reside from your office?

A

70 miles for commanders, 50 miles for non-commanders

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36
Q

If a command relocates can the Department require the assigned remployees to move?

A

Yes, but the state pays relocation fees

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37
Q

On or before the first da of work, what is required?

A

Take the Oath of allegiance and sign the Declaration of Permission to Work for Persons Employed by the State of California.

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38
Q

Who is required to take the oath of allegiance?

A

All employees except legally employed noncitizens

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39
Q

Is a new STD 689 (oath and declaration) required if an employee reinstates?

A

Yes, if they had permanently separated

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40
Q

Who can administer the Oath?

A

Sergeants and above and non-uniformed commanders and their alternates

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41
Q

How much is a ”Step” in a salary range?

A

Five (5%) Percent

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42
Q

Who gets flight duty pay?

A

An officer or sergeant assigned as a full-time pilot or flight officer

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43
Q

Does a punitive suspension affect the employee’s merit salary adjustment date/anniversary?

A

NO

44
Q

What is required if a commander denies a merit salary increase?

A

The supervisor completes a memo explaining the reason and have the employee sign it

45
Q

Does a copy of the memo go into the employee’s personnel file?

A

Yes

46
Q

Do voluntary reinstatees have to serve a new probationary period?

A

Yes, but not when the reinstatement is mandatory

47
Q

When are written appraisals for employees with a 6-month probation period?

A

At 3, 4, and 6 months

48
Q

Can written appraisals be more frequent?

A

Yes, as needed

49
Q

When are written appraisals required for employees with a 12-month probationary period?

A

At 4, 8, and 12 months

50
Q

Does vacation, 4800, sick leave, etc. count toward meeting the time of the probation period?

A

NO. There is a minimum number of work hours required

51
Q

How long can the probationary period be extended to make a reasonable accommodation for a disabled employee?

A

Up to 6 months

52
Q

What are the types of leaves of absence are there?

A

Two (2), discretionary and nondiscretionary

53
Q

Is the employee entitled to a discretionary leave of absence?

A

No, it must be granted by the commander or assistant commissioner

54
Q

Is adoption leave discretionary?

A

Yes

55
Q

What determines if a leave is nondiscretionary?

A

The MOU

56
Q

Is pregnancy/parental leave nondiscretionary or is it only covered if it is part of FMLA?

A

It is its own type of nondiscretionary leave

57
Q

Do employees have to to turn in their state equipment when on a leave of absence?

A

YES

58
Q

When can an Area retrain and recertify an employee returning from a leave of absence?

A

When it is less than one year

59
Q

Do employees returning from a leave of absence that was over one year have to complete the Reinstatement Training at the academy?

A

Only if the absence was over two years, if over one, but not two, it can be done by the academy as refresher training.

60
Q

Do employees who are granted a discretionary leave of absence have a guaranteed right to return to their former position?

A

Yes

61
Q

How long can a normal discretionary leave of absence be?

A

One year with a possible one year extension for a max of two years.

62
Q

What is the maximum time that may be granted for an adoption leave?

A

One year

63
Q

How long is a temporary leave of absence?

A

Not longer than 30 days

64
Q

How are absences accounted for during temporary leaves of absence?

A

As DOCK time

65
Q

What is the maximum a commander can grant “informal leave?’

A

11 working days in a 22-day period or 10 working days in a 21-day period

66
Q

How long can a woman take for pregnancy/parental leave?

A

Up to a year (non-paid)

67
Q

Who else can take up to a year off to care for a newborn?

A

A spouse, domestic partner, or parent (All without pay)

68
Q

When a female employee becomes pregnant is she required to notify her commander?

A

YES, Immediately

69
Q

Other than notification, is the pregnant female employee required to do anything else?

A

Yes, submit a statement from her health care provider regarding full or limited duties she can perform, and submit a CHP 209 Advisory: Potential Fetal Health Hazards
Associated with Firearms Training, signed by their health care provider

70
Q

Do military reservist qualify for military leave when they do their yearly and monthly training?

A

Yes (non-paid)

71
Q

What is the maximum leave time for FMLA?

A

12 weeks in a calendar year

72
Q

Is FMLA paid or unpaid?

A

Unpaid

73
Q

What is CFRA

A

California Family Rights Act. state version of FMLA

74
Q

All employees are given a CHP 197, Receipt for Notice to Employees of Rights under FMLA, when they are hired. What is the SUPERVISOR’S responsibility for this?

A

Supervisors SHOULD provide a CHP 197 to employees at their annual performance review

75
Q

What (should. Shall) a SUPERVISOR do when an employee submits a request for FMLA/CFRA leave?

A

Provide them with a CHP 738, Notice of Eligibility and Rights and Responsibilities

76
Q

How long does the SUPERVISOR have to provide them with a CHP 738?

A

Within five (5) business days

77
Q

Shall the SUPERVISOR give an employee a CHP 738 if they have not yet applied for the leave, but the SUPERVISOR believes they may qualify for the leave?

A

YES, SHALL

78
Q

What is the employee required to provide a SUPERVISOR when requesting FMLA/CFRA?

A

A completed CHP 740, Certification of Health Care Provider for Employee’s Serious Health Condition

79
Q

Can the Department accept a health care provider’s form, or is the CHP 740 the only form that is acceptable?

A

Any form is acceptable

80
Q

Can the Department require a second opinion if they don’t believe the first?

A

Yes, at the Department’s expense

81
Q

If the first and second opinions disagree, what is the process?

A

The Department MAY get, and pay for, a third opinion. The third opinion is binding.

82
Q

Can the Department get a second opinion for a family member of the employee?

A

NO

83
Q

If the Department requests recertification of the medical issue, how often can the requests be made and at whose expense?

A

No more than every 30 days and at the EMPLOYEE’s expense

84
Q

Can an employee take leave intermittently or work a reduced schedule after birth of a child or an adoption?

A

Only if the Department agrees

85
Q

When must FMLA for birth/adoption be taken?

A

Within 12-monts of the event

86
Q

If both parents are employed by the state, can they both get 12 weeks off for birth/adoption?

A

NO, 12 weeks in combination

87
Q

Can an employee work overtime while on FMLA?

A

Yes, if outside of the employees normal work hours AND if the leave was NOT for the employees own medical condition or if the employee is on UNPAID leave.

88
Q

Can the Department require the employee to work light duty in lieu of allowing FMLA/CFRA leave/

A

NO

89
Q

What is the smallest increment FMLA/CFRA can be takin in?

A

15 minutes

90
Q

Can a SUPERVISOR designate an employee’s absence as FMLA/CFRA leave even if the employee does not want it and does not submit the forms?

A

YES, they “May”

91
Q

How long can an employee collect Non-industrial disability leave?

A

26 weeks maximum

92
Q

How long can an employee collect Non-industrial disability insurance?

A

26 weeks maximum

93
Q

What is the max an employee can receive form Non-industrial disability insurance if they are on vacation/sick program?

A

$135 per week

94
Q

What can employees who are on the annual leave program receive from Non-industrial disability insurance (NDI)?

A

50% of their gross pay that can be supplemented with leave credits to make up to 100%

95
Q

Does an employee have to use all their leave credits before going on NDI?

A

NO

96
Q

Can NDI be used for pregnancy?

A

YES

97
Q

Can an employee on NDI return to partial work status?

A

Yes, if agreed to and medically cleared

98
Q

How many types of separation are there?

A

Two, Temporary and permanent

99
Q

How long do employees have to dispute a termination for medical reasons?

A

15 days after notice of termination

100
Q

Is termination for medical reasons disciplinary or adverse action?

A

NO

101
Q

Can the Department request disability retirement on the employee’s behalf?

A

YES

102
Q

Can an employee withdraw their resignation?

A

Yes, if they do so before the resignation effective date

103
Q

If you are involuntarily AWOL for five (5) or more days is it considered an automatic resignation?

A

Yes. Voluntary and involuntary

104
Q

When is service considered to have been made for an AWOL employee?

A

Five days after the letter was postmarked for in-state and 10 days for out-of-state, or 20 days if out of the country.

105
Q

How long does the employee have to request reinstatement to CalHR?

A

15 days if served personally, or if not they have 90 days

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