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Sgt Study > 10.3 Personnel Transactions > Flashcards

10.3 Personnel Transactions Flashcards

1
Q

Any person having probationary or permanent status has the privilege (not the right) of requesting reinstatement if the individual was separated from a position with the Department:

A

(1) By resignation; (2) By service retirement; (3) By termination from limited term, temporary, career executive assignment, or exempt appointment; (4) Absence without leave, whether voluntary or involuntary; (5) Without a break in continuity of state service to accept another civil service or exempt appointment.

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2
Q

Is a probationary period mandatory for Permissive reinstatements, if so how long

A

yes, one year

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3
Q

12 month probationers will receive written appraisals how often

A

4 months, 8 months, 12 months, and more frequently as necessary

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4
Q

2 types of separations

A

Temporarty and Permanent separations

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5
Q

Six temporary separations

A

a. Leave of Absence or Military Leave.
b. Suspension.
c. Termination for Medical Reasons.
d. Involuntary Leave.
e. Layoff.
f. Disability Retirement.

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6
Q

List 8 types of Permanent Separations

A

a. Dismissal or Rejection During Probationary Period.
b. Voluntary Resignation.
c. Automatic Resignation.
d. Termination for failure to meet conditions of employment.
e. Termination of Limited term or temporary authorization appointment.
f. termination of emergency, career executive assignment, or exempt appointment.
g. Service Retirement.
h. death.

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7
Q

Collections methods for overpayment

A

a. Payroll deduction(s).
b. Personal check/cash payment(s).
c. Use of leave credits.

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8
Q

What form is needed to request secondary employment request

A

CHP 318

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9
Q

A censurable Form 2 shall, or shall not, include the Basemore

A

Shall not include

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10
Q

What breaks a tie in departmental seniority

A

The highest social security number (last four digits) will signify the most senior person

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11
Q

Employees on a 12-month probation (refer to Annex A, Classifications Requiring a 12-Month Probationary Period) will receive written appraisals at ____ months, ____months,____ months, and more frequently as necessary.

A

4, 8, 12 months

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12
Q

Uniformed employees who are on an approved leave of absence for 12 continuous months to 2 years are required to complete __________Training at the Academy prior to resuming field-related duties at their assigned
commands

A

Refresher

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13
Q

Uniformed employees who are on an approved leave of absence for over 2 years are required to complete ___________ Training at the Academy prior to resuming field-related duties at their assigned commands.

A

Reinstatement

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14
Q

In accordance with Government Code Section 3306, an employee may file a written response within 30 days to any adverse comment entered in his/her personnel file. When such responses are received, Commanders shall ensure a copy of the response is attached to all existing copies of the______.

A

CHP 2

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15
Q

In the event a CHP 2 was previously issued for an act or incident which is
subsequently included in a “Request for Adverse Action,” the CHP 2 _____ be
removed from the employee’s personnel file and ________. The Commander
shall ensure the employee is notified of this in writing. The Commander shall
also ensure that all existing departmental copies of the CHP 2 are purged and
destroyed

A

SHALL / DESTROYED

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16
Q

A former uniformed employee must apply for
reinstatement within how many years of
separation?

A

3 years.

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17
Q

What is the maximum travel distance from
residence to work location for non-command
employee using a state vehicle?

A

50 miles.

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18
Q

How many hours must an employee work during their 12-month probationary period?

A

1680 Hours.

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19
Q

Which of the following is NOT a nondiscretionary Leave?
A: Pregnancy or Parental Leave.
B: Adoption Leave
C: Veterans’ Educational Leave.
D: Military Leave.

A

B: Adoption Leave.

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20
Q

Uniformed employees who are on an approved leave of absence for 12 continuous months to 2 years are required to complete Reinstatement Training at the Academy. True or False?

A

False. Refresher Training is required.

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21
Q

What form is used to request
secondary employment?

A

CHP 318

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22
Q

Incident Reports (CHP 2) should be utilized to
accomplish the following:

A

(1) Record commendable acts
(2) Record censurable acts

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23
Q

How often will a new Electronic Security Access
(ESA) ID card be issused?

A

Every 5 years at the time of the employee’s
annual performance appraisal.

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24
Q

An employee who has ___________ of service in a monthly pay period shall be considered as having a complete pay period of qualifying service for purposes of determining sick leave credits.

A

11 or more working days

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25
Q

What form is an application for all examinations?

A

STD 678

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26
Q

What type of points that can be added to application scores?

A
  1. Seniority points (uniformed promotions)
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27
Q

How much time on is required to promote to Sergeant?

A

36 Months. 24 months enforcement. Break in period does not count towards time.

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28
Q

How much time on spent primarily on enforcement duties is required to promote to sergeant?

A

24 months

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29
Q

Can you count time working out of class (at a higher class) toward your time in that grade?

A

Yes

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30
Q

Who are permissive reinstatements at the discretion of?

A

The commissioner or designee

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31
Q

What is the maximum time after separation a uniformed member can apply to be reinstated?

A

Three (3) years

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32
Q

Does the reinstatement process have to be completed within the three (3) years?

A

No

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33
Q

Will you be reinstated at the rank you left the Department?

A

All reinstated uniformed members come back at the rank of officer

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34
Q

If the Department requires an employee to transfer (non-punitive) how much notice must be given?

A

Sixty (60) days with exceptions for layoffs, and other reasons

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35
Q

When using a state vehicle, what is the maximum distance you can reside from your office?

A

70 miles for commanders, 50 miles for non-commanders

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36
Q

If a command relocates can the Department require the assigned employees to move?

A

Yes, but the state pays relocation fees

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37
Q

On or before the first day of work, what is required?

A

Take the Oath of allegiance and sign the Declaration of Permission to Work for Persons Employed by the State of California.

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38
Q

Who is required to take the oath of allegiance?

A

All employees except legally employed noncitizens

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39
Q

Is a new STD 689 (oath and declaration) required if an employee reinstates?

A

Yes, if they had permanently separated

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40
Q

Who can administer the Oath?

A

Sergeants and above and non-uniformed commanders and their alternates

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41
Q

How much is a ”Step” in a salary range?

A

Five (5%) Percent

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42
Q

Who gets flight duty pay?

A

An officer or sergeant assigned as a full-time pilot or flight officer

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43
Q

Does a punitive suspension affect the employee’s merit salary adjustment date/anniversary?

A

NO

44
Q

What is required if a commander denies a merit salary increase?

A

The supervisor completes a memo explaining the reason and have the employee sign it

45
Q

Does a copy of the memo go into the employee’s personnel file?

A

Yes

46
Q

Do voluntary reinstatees have to serve a new probationary period?

A

Yes, but not when the reinstatement is mandatory

47
Q

When are written appraisals for employees with a 6-month probation period?

A

At 2, 4, and 6 months.

48
Q

Can written appraisals be more frequent?

A

Yes, as needed

49
Q

When are written appraisals required for employees with a 12-month probationary period?

A

At 4, 8, and 12 months

50
Q

Does vacation, 4800, sick leave, etc. count toward meeting the time of the probation period?

A

NO. There is a minimum number of work hours required

51
Q

How long can the probationary period be extended to make a reasonable accommodation for a disabled employee?

A

Up to 6 months

52
Q

What are the types of leaves of absence are there?

A

Two (2), discretionary and nondiscretionary

53
Q

Is the employee entitled to a discretionary leave of absence?

A

No, it must be granted by the commander or assistant commissioner

54
Q

Is adoption leave discretionary?

A

Yes

55
Q

What determines if a leave is nondiscretionary?

A

The MOU

56
Q

Is pregnancy/parental leave nondiscretionary or is it only covered if it is part of FMLA?

A

It is its own type of nondiscretionary leave

57
Q

Do employees have to turn in their state equipment when on a leave of absence?

A

YES

58
Q

When can an Area retrain and recertify an employee returning from a leave of absence?

A

When it is less than one year

59
Q

Do employees returning from a leave of absence that was over one year have to complete the Reinstatement Training at the academy?

A

Only if the absence was over two years, if over one, but not two, it can be done by the academy as refresher training.

60
Q

Do employees who are granted a discretionary leave of absence have a guaranteed right to return to their former position?

A

Yes

61
Q

How long can a normal discretionary leave of absence be?

A

One year with a possible one year extension for a max of two years.

62
Q

What is the maximum time that may be granted for an adoption leave?

A

One year

63
Q

How long is a temporary leave of absence?

A

Not longer than 30 days

64
Q

How are absences accounted for during temporary leaves of absence?

A

As DOCK time

65
Q

What is the maximum a commander can grant “informal leave?’

A

11 working days in a 22-day period or 10 working days in a 21-day period

66
Q

How long can a woman take for pregnancy/parental leave?

A

Up to a year (non-paid)

67
Q

Who else can take up to a year off to care for a newborn?

A

A spouse, domestic partner, or parent (All without pay)

68
Q

When a female employee becomes pregnant is she required to notify her commander?

A

YES, Immediately

69
Q

Other than notification, is the pregnant female employee required to do anything else?

A

Yes, submit a statement from her health care provider regarding full or limited duties she can perform, and submit a CHP 209 Advisory: Potential Fetal Health Hazards
Associated with Firearms Training, signed by their health care provider

70
Q

Do military reservist qualify for military leave when they do their yearly and monthly training?

A

Yes (non-paid)

71
Q

What is the maximum leave time for FMLA?

A

12 weeks in a calendar year

72
Q

Is FMLA paid or unpaid?

A

Unpaid

73
Q

What is CFRA

A

California Family Rights Act. state version of FMLA

74
Q

All employees are given a CHP 197, Receipt for Notice to Employees of Rights under FMLA, when they are hired. What is the SUPERVISOR’S responsibility for this?

A

Supervisors SHOULD provide a CHP 197 to employees at their annual performance review

75
Q

What (should. Shall) a SUPERVISOR do when an employee submits a request for FMLA/CFRA leave?

A

Provide them with a CHP 738, Notice of Eligibility and Rights and Responsibilities

76
Q

How long does the SUPERVISOR have to provide them with a CHP 738?

A

Within five (5) business days

77
Q

Shall the SUPERVISOR give an employee a CHP 738 if they have not yet applied for the leave, but the SUPERVISOR believes they may qualify for the leave?

A

YES, SHALL

78
Q

What is the employee required to provide a SUPERVISOR when requesting FMLA/CFRA?

A

A completed CHP 740, Certification of Health Care Provider for Employee’s Serious Health Condition

79
Q

Can the Department accept a health care provider’s form, or is the CHP 740 the only form that is acceptable?

A

Any form is acceptable

80
Q

Can the Department require a second opinion if they don’t believe the first?

A

Yes, at the Department’s expense

81
Q

If the first and second opinions disagree, what is the process?

A

The Department MAY get, and pay for, a third opinion. The third opinion is binding.

82
Q

Can the Department get a second opinion for a family member of the employee?

A

NO

83
Q

If the Department requests recertification of the medical issue, how often can the requests be made and at whose expense?

A

No more than every 30 days and at the EMPLOYEE’s expense

84
Q

Can an employee take leave intermittently or work a reduced schedule after birth of a child or an adoption?

A

Only if the Department agrees

85
Q

When must FMLA for birth/adoption be taken?

A

Within 12-monts of the event

86
Q

If both parents are employed by the state, can they both get 12 weeks off for birth/adoption?

A

NO, 12 weeks in combination

87
Q

Can an employee work overtime while on FMLA?

A

Yes, if outside of the employees normal work hours AND if the leave was NOT for the employees own medical condition or if the employee is on UNPAID leave.

88
Q

Can the Department require the employee to work light duty in lieu of allowing FMLA/CFRA leave/

A

NO

89
Q

What is the smallest increment FMLA/CFRA can be takin in?

A

15 minutes

90
Q

Can a SUPERVISOR designate an employee’s absence as FMLA/CFRA leave even if the employee does not want it and does not submit the forms?

A

YES, they “May”

91
Q

How long can an employee collect Non-industrial disability leave?

A

26 weeks maximum

92
Q

How long can an employee collect Non-industrial disability insurance?

A

26 weeks maximum

93
Q

What is the max an employee can receive from Non-industrial disability insurance if they are on vacation/sick program?

A

$135 per week

94
Q

What can employees who are on the annual leave program receive from Non-industrial disability insurance (NDI)?

A

50% of their gross pay that can be supplemented with leave credits to make up to 100%

95
Q

Does an employee have to use all their leave credits before going on NDI?

A

NO

96
Q

Can NDI be used for pregnancy?

A

YES

97
Q

Can an employee on NDI return to partial work status?

A

Yes, if agreed to and medically cleared

98
Q

How many types of separation are there?

A

Two, Temporary and permanent

99
Q

How long do employees have to dispute a termination for medical reasons?

A

15 days after notice of termination

100
Q

Is termination for medical reasons disciplinary or adverse action?

A

NO

101
Q

Can the Department request disability retirement on the employee’s behalf?

A

YES

102
Q

Can an employee withdraw their resignation?

A

Yes, if they do so before the resignation effective date

103
Q

If you are involuntarily AWOL for five (5) or more days is it considered an automatic resignation?

A

Yes. Voluntary and involuntary

104
Q

When is service considered to have been made for an AWOL employee?

A

Five days after the letter was postmarked for in-state and 10 days for out-of-state, or 20 days if out of the country.

105
Q

How long does the employee have to request reinstatement to CalHR?

A

15 days if served personally, or if not they have 90 days

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