4.2 Explain The Relationship Between A Communication Plan And Stakeholder Analysis Flashcards
What are the points explaining the relationship between a communication plan and stakeholder analysis ?
Determine communcation needs
Anticipate resistance
Identify stakeholders
How does a stakeholder analysis determine communication plan determine stakeholder needs which can then be what ?
A stakeholder analysis can help determine stakeholder needs through survey , interviews and focus group which can then be planned as part of the communication plan
What differences may stakeholders have and how does a stakeholder analysis help what happens when this is attained ?
Where each stakeholder may have different communication needs and a stakeholder analysis helps determine what information each group needs , how often and in what format.
Once this is attained the project team can create targeted messages to be received and acted upon.
What does understanding stakeholder different communciation needs and expectations enable ?
Understating stakeholder needs and expectations the project team can tailor the communication plan to meet these needs
How should a person with high power high interest and a positive attitude to the project be treated ?
A person with high power , high interest and a positive attitude to the project such as the project sponsor may need regular communication to keep them engaged and inside such as weekly reports by the project manager would would be documented in the communication plan ensuring that they are well informed and supportive of the project consequently championing the project and supporting the project manager
How does a stakeholder analysis help determine resistant to the communication plan and project ?
A stakeholder analysis can help determine resistance to the communication plan as well as the project by identifying stakeholders who are resistant to the plans or have a negative attitude to the project.
How can a project manager plan for resistance to the project?
A project manager can plan for this by analysing which stakeholder is resistance and documenting it in the communication plan
What does documenting resistance in the communication plan help the project manager do ?
This can help the project manager manage stakeholder influence on the priest and adjust the communication plan to address their concerns and increase the likelihood of buy in and support
How should a stakeholder with high power and low interest be treated ?
A stakeholder with high power and low interest would need to have communication in the plan to ensure that they do not inadvertently cause issues due to being ill informed it is not enough to simply send information active engagement is needed to develop their interest and ultimately gain their support
What does a thorough stakeholder analysis plan help to identify and how ?
A through stakeholder analysis helps to identify key stakeholders by identifying stakeholders and the level of power and interest they possess.
What does a stakeholder analysis consider
A stakeholder analysis considers the status of stakeholders and the intent they have in the project and potential impact this this interest can have on the projects viability.
What does identifying all stakeholde and their level of power and interest allow the project manager and team to do?
By identifying all stakeholders and their level of power and interest the project manager can develop a compressive communication plans enabling the project manager and team to determine how they should enage with the stakeholders
When will the true interest and power of stakeholder be confirmed ?
It is not until the communication process has started that the true interest and power of the stakeholders can be confirmed
How should a stakeholder with low interest and low power and a positive attitude to be treated ?
A stakeholder with low power low interest and a positive attitude to the project should monitored and provided with information on a adhoc basis by documenting this in the communication plan it will capture who is responsible for this and what form of media it should be. This will ensure that this type of stakeholder is not ignored at the a situation in the project could arise that could shift their level of power interest and arrive and when this happens Atleast the communication avenue is already open
