2.5 Explain The Benefits Of Conduction Reviews Throughout The Lifecycle Flashcards
What are decision gates in a linear lifecycle and what do they lead to ?
Decision gates in a linear lifecycle are events driven and lead to increase stakeholder involvement
When are decisions gates held in a linear lifecycle and what are they primarily to do ?
They are held at the end of each phase of the lifecycle , primarily to gain agreement from the project sponsor and wider governance board to move onto to the next stage
In a linear lifecycle what do decision gates review ?
These reviews will check that the project is on tracks to deliver the benefits as defined in the business case
What is the outcome of have senior management involved in the decision making process in a linear decision gates ?
Because Senior management are involved in the decision making process their experience and understanding of the business strategy will support the project going forward or if necessary the decision to stop the project will be made
What will decision gates be in an iterative lifecycle rather than what ?
In an iterative lifecycle decisions gates are time-bound rather than event driven
Who undertakes time-bound project reviews and when and what do they enable ?
Time-bound project reviews may be undertaken by the project team at the end of each time box enabling rapid checking of iterations or deliverables
What agreement does time bound project reviews allow for and what considerations ?
Agreement of changes to be incorporated in the next time box and to consider how they would more effectively improve project alignment
What do audits provide and what are they held to check as defined where ?
Audits provide independent compliance assessments and are held to check that the project is following the agreed process and and governance as defined within their quality management plans
In relation to audits what does a projects processes need to be aligned to and realise what ?
Theses processes are aligned with achieving their objectives and realising the intended benefits
Who will an audit be conducted by and what does it help to identify , improve and maintain ?
An audit will be conducted by personnel independent of the project or by the PMO if there is one and helps to identify weaknesses, improve operations and maintain accountability and transparency
What’s does performing audit provide the business and what does that increase ?
Whereby performing audits the business is provided with an independent assessment of compliance which will increase stakeholder confidence in the project and how it is being managed
When are benefits reviews held ?
Benefit reviews will be held during benefits realisation ?m, typically 6-12 months after handover and may be repeated during the operational life
What are benefit reviews intended to check ?
They are intended to check that the project achieved the business benefit Identified within the business case and to put into place any actions or improvements needed to support the realisation of benefits
Who may carry out benefit reviews and where may it be reported to and what are the results ?
Benefit reviews may be carried out by the project sponsor and reported back to the business where the information is used to support any further improvement help to ensure that the project is delivering real value into the organisation
Decision gates in a linear lifecycle are ________ and lead to ___________________. They are held at the ______________ of the lifecycle primarily to gain _______ from the __________ and ________ to move onto the next phase. These reviews check that the project is __________ to ______________ as defined within _______________.
Event driven
Increased stakeholder involvement
End of each phase within the lifecycle
Agreement
Project sponsor and wide governance board
On track To deliver the benefits as defined
With the business case
Because ___________ are involved in the decision making process their _____________ and __________ of the _______________ will support the project ____________ or if necessary , the ______________ top stop the ________ will be made.
Senior management
Experience and understanding
Business strategy
Going forward
Decision to stop the project will be made
Decision gates in an iterative lifecycle is _______ rather than _____________. Where _________ project reviews are undertaken by the ______ at the end of each __________. Enabling ________ of __________ and ___________ and the ________ of _______ to incorporate into the next _____________ and to consider how they would ________ improve project ________.
Time bound
Event driven
Time bound
Project team
Time box
Rapid checking of
Iterations and deliverables
Agreement of changes
Tim box
Effectively
Alignment
Audits provide an _________________ where they are held to check that the ________ is following the agreed __________ and ________________ as defined within their _______________ and that these processes are ______________________ and _______________.
Independent compliance assessment
Project
Governance and processes
Quality management plans
Aligned with achieving the objectives
And realising the intended benefits
Audits can be carried out by ______________ or the _________ if their is one and helps to identify _________ improve ________ and maintain _____________ and ___________.
Personnel independent of the project
PMO
Identify weaknesses
Improve quality
Maintain transparency and accountability
Whereby performing audits provides the business with ________________________ which helps to increase ___________________ in project and ____________
An Independent asssessment of compliance
Stakeholder confidence
In the project and how it is being managed
Benefit reviews are held during ________________ typically ____________ after _______ and may be repeated ________________. They are ______ to check that project has_______ the _____benefits ________ within the business case and to put into place any _______ or _______ to support the ________________.
Benefit Relisation
Typically 6-12 months after handover
During the operational life
Intended
Has achieved the business
Identified within
Actions or improvement
Realisation of benefits
Benefit reviews can be carried out by the ________________ and __________ back to the business . Where the information is used to _____________ any ______________ and helping to ensure that the project is ________________ into the organisations
Project sponsor
Reported back to the business
Support any further improvement
Delivering real value into organisation
