1.4 Differentiate Between The Responsibilites Of The Project by Manager And The Project Sponsor Throughout The Project Lifecycle Flashcards
If the project manager develops the business case during the concept and definition phase what does the project manager do?
The project sponsor develops the business case during the concept and definition phase whilst the project manager develops the project plan during the concept phase to execute the project to deliver the benefits outlined in the business case during the deployment phase
Why would the project manager work closely with the project sponsor and what happens with both the sponsor and project manager ?
The project manager works closely with the project sponsor to develop the project plan to ensure that it is realistic , feasible and aligns with the business case the project sponsor ensures the business case is feasible and aligns with the organisation strategic objectives
Why is is important for the project manager to be involved in the project during the concept phase ?
It is important for the project manager to be involved in the project from the concept phase so that they understand the justification for the project outlined in the business case.
What happens when the business case is approved by the project sponsor , who is responsible for what ?
Once the business case has been approved by the project sponsor , the project manager is responsible for delivering the outputs to achieve the benefits outlined in the business case however the project sponsor is still responsible for ensuring the benefits outlined in the business case are realised by monitoring progress against the business case.
Who secures funding and what is down with it ?
The project sponsor secured the funding for the project whilst the project manager manages and reports on the funding
How does the project sponsor secure funding and why and when ?
The project sponsor works with senior management to secure funding for the project either from the organisations budget or external sources during the concept and definition phase .
They are best placed to do so because they are likely senior management themselves and understand the organisations business strategy , objectives and the justification for the project
What does the project manager do with the funding and what does that create ?
The project manager uses the funding to defined the projects scope , timescales and resources needed to create the project budget
What does the project manager report on and to who and why , what are the benefits for the project ?
The project manager reports on the budget to the project sponsor by monitoring progress against budget and tracks actual cost against budget to ensure that the project remains within the budgets constraints
What Is the role of the project sponsor and project manager at phase review?
The project sponsor is the decision maker on behalf of the business at phase reviews and the project manager provides input to phase reviews
What does the project sponsor and manager do at phase reviews and why ?
The project sponsor reviews the information and progress achieved so far and reviews whether the project is on track to deliver the benefits as defined in the business case.
The project manager provides the project sponsor with relevant information so that they can make objective decisions to either go onto the next phase of the project lifecycle or terminate the project if necessary .
