3.4 Describe - Situations Where Programme Management May Be Appropriate Flashcards
What are the situations that would be appropriate for programme management ?
High amount of uncertainty
Complex set of dependencies and outputs
Scope of business change has not been fully defined
What would happen when there is a high amount of uncertainty ?
The requirements would be broken down into several phases
What would each phase be defined as and how would they be managed ?
Each phase would be defined as a project and managed accordingly
What would happen to the uncertainty if the overall project requirements are broken down onto phases and what happens?
The uncertainty would be spread across the programme where each project would follow the same risk management process for Rosie’s within each phase
What does following the same risk management progress for each risk within a phase allow ?
Allows for earlier projects to mitigate the threats and hopefully reduce the risk levels across the programme
What does programme management provide and what is it useful for ?
A framework for effective coordination and risk management which is useful for managing complex , multifaceted projects that involve a high level of uncertainty
When a project has a set of complex dependencies and outputs programme management is better why and what is the effect on BAU?
Project interdependencies are managed to a greater effect within a programme
Where the projects within a programme can deliver their benefits without having an adverse affect on BAU.
What do projects within a programme tend to carry and what is the affect of This?
Projects within a programme tend to carry a complex set of dependencies and output
That would be difficult to deliver within a project
What does understanding the various outputs and dependencies allow the project manager to do and what does this do ?
the programme manager can divide the programme into see real phases
And simplify the complexity by allocating each project their set of requirement and outputs
What does allocating each project their set of out puts and requirement allow the programme manager to do ?
If a problem arises the programme manager can solve the problem within the current project or push it into the next project to be included as a requirement.
What can be done when the scope of the business change is not fully defined ?
In this situation a programme would be set up where the earliest project would
Defined as a fact finder
An example of a fact finder project and the effect of this ?
A feasibility study to provide information such as what is required to deliver the business change
Once the project has been completed the subsequent projects can be planned with more certainty due to a better defined scope
What does programme management offer and what does it allow the programme to respond to and why ?
A structured , flexible and adaptive approach
Allowing the programme manager to respond to changing circumstances as it is well suited for managing business changes when scope is not fully defined
In situations where there is a high amount of uncertainty the _____________ would be broken down into _________ and each phase would be defined as ___________ and managed _______therefore the ________ would be spread across the programme where each project within the programme would follow the ______________________ for each _______ within each _________. This allows the earlier project to __________ the threats and hopefully reduce _________ across the programme
requirements
Several phases
Project
Accordingly
Uncertainty
Same risk management process
Risk within each phase
Mitigate the threats and hopefully reduce the risks level across the programme
Programme management provides a _____________ for effective _________ and _______ which is useful for managing _______ , _______ projects that involve a high level of _____ to achieve strategic change.
Frame work
Coordination and risk management
Complex , multifaceted
Uncertainty
Programme management may be more appropriate when there is a complex set of dependencies and outputs .
Project interdependences are managed to ___________ within a programme where ______ within a programme can deliver their _______ their without having an __________ affect on BAU.
A greater affect
Projects
Benefits
Adverse
Projects within a programme tend to _______ a __________ set of _______ and ________ which are difficult to deliver within a ______. By understanding the various ________ and ________ the programme manager can ________ the ________ into several ________ and _______ the _________ by allocating each ______ their set of _______ and _______.
Carry a complex set of outputs and dependencies which are difficult to deliver within a project.
Outputs and dependencies the programme manager can divide the programme into several projects
Simplifying the complexity by allocating each project their set of requirements and outputs
If a problem _____ the ____________ can _______ the problem within the ________ or push it into the next _______ to be ________ as a _______
Arises the programme manager
Solve the problem within the current project
Project to be included as a requirement
In the situation where the scope of the business case has not been fully defined a programme would be set up where the _________ project would be _______ as a ________ for example a _________ to provide ________________ as to what is required to ______________ once the project is completed the _____________ project can then be ________ with more ________ due to the ____________
Earliest
Defined
Fact finder
Feasibility study
Further information
Deliver the business change
Subsequent
Planned
Certainty
Better defined scope
Programme management offers a ______ , _____ and ________ approach allowing the ___________ to respond to the changing ________ as it is well suited for managing ________________ when the scope of not fully defined .
Structured , flexible and adaptive approach
Programme manager to respond to changing Circumstances
Business changes
