1.7 Explain Why Aspects Of Project Governace Are Required Flashcards
What do policies provide ?
Policies provide a set of guidelines and rules that define how a project should be managed and what the business expects from projects.
What does policies outline , define and provide and the affects ?
Policies outline boundaries , define responsibilities and provide direction to the project manager and team influencing how a project is conducted and demonstrates the culture of the organisation .
What can projects do in Relation to policies but what is more Likely to happen ? Examples
Project can adhere and refer directly to policies but it is more likely that process and procedures are derived from policies to provide specific instruction to support governance of projects such as having a recognised project lifecycle to follow and having a way of passing governance through phases with various control points such as audits and decision gates ensuring effective quality management
What does having established policies provide for the project manager and why and the affects ?
By establishing policies the project manager is provided with a clear framework for managing projects and ensuring success as policies cover a wide range of areas such a scope , cost and risk management and helps to ensure consistency and standardisation
What does standardised methods of working provide and what does that ensure
Standardised methods of working provide a structured methodology for the delivery or projects ensuring consistency or practices throughout the organisation
What is best practice within an organisation ?
Within an organisation is is best practice to have a bank of process , procedures and standardised functions for the project community to use and follow such as a way to manage risks and a lifecycle to follow
What does standardised functions allow and the affect ?
Standardise functions allow methods of working to be standardised therefore it is easier to move resources between projects , provide oversight of projects and allows easy comparison between projects
What does process help to ensure ?
Processes help to ensure that the project is carried out in a systematic and controlled manner and the necessary steps are taken to ensure project success
What does procedure ensure ?
Procedures ensure that the project activities carried out consistently and accurately and include things such as change control and risk management procedures
What do regulations ensure and facilitate ?
Regulations ensure conformance to standards and facilitate full disclosure in reporting.
What is the effect of confirming to organisational standards ? And what are senior stakeholders also provided with ?
By confirming to organisational standards the projects will provide sufficient reporting and control activities to ensure that’s ensure stakeholder are kept informed of project progress
These Ameriprise stakeholders also provided with enough information to make decisions
What does regulations ensure in relation to professional standards and what does following regulations enable the project manager to avoid ?
Regulations also ensure that the work adhere to legal , regulatory , ethical and corporate professional standards
Bu following regulations the project manager can avoid legal issues ,
Reputational damages and other negative consequence that could impact the project success
What does the use of delegated responsibilities do ?
The use of delegated responsibilities clarifies roles and increases efficiency
What does good governance expert and , why and the affect ?
Good governance expects that roles and responsibilities of the team and wider stakeholders are clearly defined doing this will ensure that everyone has clarity of what is expected of them allowing for prompt attention and control of risks and issues as-well as effective and efficient decision making.
What can help establish delegated responsibility.
The use of the RAM can support this activity as it is can show Whether the project team have the right capacity and capability to complete the work
