1.6 Describe The Functions And Benefits Of Diffrent Types Of PMOs Flashcards
What are the types of PMO?
Embedded
Central
Hub and spoke
What happens to the functions in a embedded PMO?
An embedded PMO Is where the PMO functions are delivered under the control of the project , programme and portfolio manger
What is the effect of an embedded PMO functions being delivered under the control of project , programme and portfolio ?
Therefore they are more effective and responsive where the project will have a far quicker response time when making a request than other PMOs
Why would the project team receive a far quicker response time when making a new request and what would the PMO do.
This is because the embedded PMO is very much part for the projects resources and any time a request is made the PMO can act quickly and effectively to provide templates , produce reporting for the project and even configure documents in a new way to disseminate information
What does the resources of an embedded PMO team have and what can they provide to the project manager and the affect ?
The Embedded PMO resources will have a detailed understanding of the project they are supporting therefore are able to provide more targeted input to the project manager freeing up the project managers time where they can perform the administrative tasks
What is the embedded pmo able to share in a timely manner ,to who , what can they send , why and how ?
The PMO is able to share knowledge and information in a timely manner to the project team and stakeholders where if the project manager identifies a new requirement to get lessons learned or best practices to the wider team the embedded PMO can do so quickly
What is a central pmo more of any why and when is this effective ?
A central PMO is more flexible and Effective in supporting many projects this is because majority of the Centrial PMOs functions sit outside there project therefore they are able to provide services to multiple projects this is particularly effective when there is a portfolio of small projects that value flexibility over control management
What does a central PMO allow for in relation to delivery , why and how and the affect ?
A central PMO allows for improved project delivery by providing standard processes and tools ensuring consistency and quality with all projects within the organisation and improvES the alignment of the project with the organisation goals and strategies by streamlining project management practices therefore reducing the cost and time of project delivery and improving project outcomes
What does a central PMO allow in relation to resource allocation what , how , why and the affect ?
A central PMO allows for better resource allocation by providing visibility of resource utilisation and demand across all projects in the organisation where a central PMO can track resource utilisation and flag underutilisation off resources and provide guidance to the project manager on how to allocate resources .
What is a hub and spoke PMO , what do they do and how is effective ?
A hub and spoke PMO is a hybrid from of a central and embedded PMO where the central PMO supports the business and the smaller embedded smaller embedded PMO sits within the individual project/ programme this can provide an effective way of supporting the project / programme while still supporting the central function
What does the hub and apple PMO provide in relation to governance , how and the effect ?
An hub and Spoke PMO provide enhanced governance and oversight where the central function ensures that there is effective governance and oversight such as conducting audit to provide independent compliance assessment ensuring that the projects within the organisation are following the agreed governance and the embedded function provides support and guidance to ensure that projects are being delivered in accordance to the governance framework and to the desired quality leading to better risk management , compliance and organisational success
How does the hub and spike provide support and guidance in relation to standardisation ?
A hub and PMO provides support and guidance to all projects across the organisation where the central function established project management methodologies , standard and best practices as well documenting lesson learned enabling the organisation to continually improve and move forward , targeting a high level of maturity and
The embedded function provides project management support specific to the project needs resulting in better project performance including increased quality , productivity and efficiency
