Yellow Belt Class Flashcards

1
Q

Define Mission

A

What you’re going to do

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2
Q

Define Vision

A

Where I am going to be

How I’m going to achieve the mission

How you want things in the future

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3
Q

What are the 8 wastes

A

Lack of Organizational Focus
Inventory
Transportation
Motion
Waiting
Overprocessing
Defects
Overproduction

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4
Q

What is Lack of Focus in an Organization?

A

Lack of Situational Awareness

Uncommunicated Mission, Vision, goals, objectives, roles, norms, rules

depending on “héros” who can finish the job that doesn’t have process

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5
Q

What is Situational Awareness in the workplace

A

the premise of decision making by knowing what’s going on around you

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6
Q

what is “division of labor” in the work place?

A

Splitting the tasks into many little tasks (Adam Smith)

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7
Q

What is Point of Use in the workplace

A

Everything you need is right where you’re working

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8
Q

What are the four components of price

A

Materials
Labor
Overhead - Paying up the chain
Profit Margin

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9
Q

What is the Pareto Principle?

A

Law of unequal distribution of data

80/20 rule

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10
Q

What is Littles Law

A

Leadtime = (WIP) / (throughput)

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11
Q

What is usually the best way to complete a series of tasks?

A

First in, First Out

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12
Q

What is the “Optimal WIP”

A

Optimal Throughput

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13
Q

What are some negatives of Batching

A

Long lead times
High Error Rate (if you make a mistake, you probably have made a bunch)
Obsolescence

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14
Q

Why do we Multitask

A

We feel we have lots of requests

We choose to stay busy by introducing thing to our WIP

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15
Q

What happens when we break up tasks?

A

It takes longer to get to completion overall and we add extra time for starting up a project more than once

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16
Q

What does your left brain help do?

A

Firefight issues

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17
Q

What does your right brain help do?

A

Creative - allows you to think and work

18
Q

Why is a WIP Board beneficial

A

Reduces WIP rather than focusing on time

completing tasks saves time for the next task

you can use in between times to “sharpen the saw”

19
Q

What are some “Do’s” around a WIP Board

A

Plan around routine tasks

Schedule 80% of your time for the unknown

Reflect

20
Q

What are some “Donts” with a WIP BOARD

A

Don’t start something until you finish another one

Don’t Stop a started project

Don’t tell someone “no”

21
Q

What’s the best way to choose the next task to start

A

ask yourself “what can I finish”

22
Q

What is a SIPOC

A

Right to Left analysis of your customers

(Suppliers, Inputs, Process, Output, Customers)

23
Q

What is SWOT?

A

Strengths, Weaknesses, Opportunities, Threats

24
Q

What is “transportation” waste?

A

SomeTHING moving unnecessarily.

handoffs, approvals, etc…

25
What are some methods to Single Text Negotiation
Create a draft, distribute, set review meeting Get everyone together and edit live, then send the document immediately
26
What is "Motion" waste?
unnecessary movement of people.. generally leads to batching
27
How can you help identify "motion" waste
Draw a Spaghetti diagram
28
What are the 5 S's of Motion Waste?
Sort - Remove what isn't needed Set in Order Shine or Sweep - stay clean Standardize - make first three routine Sustain - Make Constant and expand
29
What is "Waiting" Waste
waiting for materials/supplies or information
30
What happens if you start too early without enough supplies
Your inventory increases
31
What happens if you wait for too long waiting for supplies
this can lead to batching
32
What are some ways of finding battle rhythm opportunities?
Ad Hoc things that should have a rythem Something that happens so infrequently it has to be reinvented each time (i.e. annual budgeting)
33
What is a "bursty"
Communicating in short bursts of information, instead of each time something comes up Longer work times = more work complete
34
What are some good meeting practices
Start on time 20/50 minutes Send an agenda before the meeting Follow the agenda - use it to make notes Make decisions, not just discussion Send out meeting notes after the meeting
35
What is "Defects" Waste
Rework - not doing something right the first time not knowing what should have been known not following directions trying to get by with the least
36
What is Rolled Throughput
estimates the actual completion of something multiply al the percentages of the different parts to get the rolled throughput
37
How can you make things more "error proof"
Visibility Checklists Standardize work Templates Drop Down Boxes on things
38
How do you document the best process?
document, communicate and store the safest, easiest, most convenient, most efficient, and highest quality process
39
When are checklists best?
Lots of steps and done infrequently Lots of detail long time projects order is important
40
What is "Overprocessing" Waste
Doing more than your 'Customer' needs
41
What is "Overproduction" waste
To many - reports, copies, emails, tasks out of scope, courses of action
42