Planning Test 1 Flashcards
A PMO that has formal responsibility to manage projects is
Supportive
Controlling
Subordinate
Directive
Directive
An organizational governance framework includes
Rules
Norms
Processes
All of the above
All of the above
What type of organization has a project manager managing the project budget?
Organic
Functional
Weak Matrix
PMO
PMO
Putting other people first is an example of what type of leadership style?
Transactional
Servant leader
Transformational
Interactional
Servant leader
Giving praise is an example of what type of power?
Reward-oriented
Relational
Referent
Personal
Reward-oriented
Inputs to Plan Stakeholder Management include:
Issue log
Pareto charts
change requests
Schedules, variances, and evaluation procedures.
Issue log
Which of the following inputs to the Plan Stakeholder Engagement process is not provided by the project management plan?
Resource Management Plan
Communications management plan
Risk management plan
Stakeholder register
Stakeholder register
Jim is currently carrying out the Plan Stakeholder Engagement process. During the exercise, he feels the need to update the project schedule. The draft version of the project management plan is ready but has not been approved as yet. How should Jim update the project schedule?
Jim can directly update the project schedule as the project management plan has not been approved as yet.
Jim can update the project schedule through a change request.
Jim should complete the Plan Stakeholder Engagement process and start the Control Schedule process to incorporate desired changes at this stage.
Jim cannot update the project schedule at this stage.
Jim can directly update the project schedule as the project management plan has not been approved as yet.
What is the primary output of the Plan Stakeholder Engagement process?
Stakeholder Engagement Plan
Communications Management Plan
Stakeholder Register
Project Management Plan
Stakeholder Engagement Plan
Which of the following is not a typical component of a Stakeholder Engagement Plan?
Stakeholder engagement levels
Methods of updating the stakeholder management plan
Stakeholder issues and conflicts
Stakeholder communication requirements
Stakeholder issues and conflicts
Managing project stakeholders is crucial to the success of any project. Which of the following types of stakeholders should be given due consideration during the Plan Stakeholder Engagement process in order to minimize risks to the project?
Resistant stakeholders
Neutral stakeholders
Supportive stakeholders
Leading stakeholders
Resistant stakeholders
Which of the following is not a tool and technique of the Plan Stakeholder Engagement process?
Expert judgment
Stakeholder analysis
Meetings
Data Analysis
Stakeholder analysis
Determine the total number of potential communication channels on a project that has 18 stakeholders. (Hint: n(n-1) / 2, where n = the number of stakeholders)
18
53
153
306
153
Aside from stakeholder number and information, what other information is necessary to effectively determine project communications requirements
Organizational charts.
Logistics.
Department specialties.
All of the above.
All of the above.
A key component of planning the project communications is to
Limit who will communicate with whom.
Limit the number of project team members.
Always centrally locate team members and use virtual teams as a last resort.
Limit the amount of information disseminated to stakeholders.
Limit who will communicate with whom.
Plan communications tools include:
project schedule
communications agreement plan
communications technology
project management plan
communications technology
Approaches, tools, and data sources used to perform project risk management are included in the risk management plan
risk categories.
documentation.
methodology.
roles and responsibilities.
methodology.
The summary of _____ are outputs in the risk management plan.
risk type, probability, and impact
budget and schedule risks
HR impacts
resource risks
risk type, probability, and impact
The Plan Risk Management process helps ensure
Sufficient resources for risk management activities.
Sufficient time for risk management activities during the project.
Risk management levels correspond with the type of project risk.
All of the above.
All of the above.
Risk attitudes and tolerances are
included in the project charter
enterprise environmental factors
reliant on fishbone diagrams
none of the above
enterprise environmental factors
Predefined approaches to risk management that organizations generally have are
Specific and unique to the project, definitions of terms.
Project scope risk activities.
Decision-making authority levels.
Planned mediation and evaluation meetings.
Decision-making authority levels.
Risk management ______ the process of deciding how to approach and conduct risk management activities for the project.
preparation is
planning is
preparedness is
definition techniques are
planning is
Typical attendees for project team planning meetings to develop the risk management plan include
The project manager
Selected team members
Stakeholders
all of the above
All of the above
The risk management plan includes all except
Risk strategy
Logging
Funding
Timing
Logging
The part in the risk management plan that defines when and how often the risk management process will be performed through the project is/are:
Risk categories.
Timing.
Methodology.
Roles and responsibilities.
Timing.
Items that are defined in the risk management plan include
Risk responsibilities.
Basic plans for conducting risk management activities.
risk management team members
All of the above
All of the above
_______ are included in the risk management plan
Risk identification and categories
Methodology, timing, and risk categories
Risk budgeting and mitigation plans
Roles, responsibilities, and the risk register
Methodology, timing, and risk categories
The Plan Risk Management process should be completed _____ since other processes depend on it.
early in the project
before risk analysis begins
before the project charter is developed.
during the monitor and control phase.
early in the project
Risk responses should characteristically
balance avoidance and risk-taking.
be managed top-down.
address the immediate needs of the stakeholders.
be suited to the nature of the project.
balance avoidance and risk-taking.
Scope statement constraints with regard to procurement include all of the following except:
risk register.
Risk-related responses.
Risk-related contractual agreements.
Risk activity resource requirements.
risk register.
What Plan Procurement Management information is contained in the project scope statement?
make-or-buy criteria.
list of deliverables
marketplace constraints and decisions.
resources and supply chains.
list of deliverables
The ______ technique is used to determine if a particular product or service can be produced by the project team or can be purchased
fixed price
make-or-buy management
leveraged buy analysis
make-or-break
make-or-buy management
The Plan Procurement Management project management plan component that identifies risks, risk owners, and risk responses is/are the:
risk register.
Risk-related responses.
Risk-related contractual agreements.
Risk activity resource requirements.
risk register.
Requirements, and contractual and legal boundaries constricting buyers’ and sellers’ options include
health and safety requirements.
performance and intellectual property rights.
licenses and permits.
all of the above
all of the above
Inputs contributing to the Plan Procurement Management process include
stakeholder needs
scope management plan
communication channels
decoding
scope management plan
Enterprise Environmental Factors that are inputs into the Plan Procurement Management process include
marketplace conditions.
crime rate.
make-or-buy risks.
procurement policies and guidelines.
marketplace conditions.
Regarding project risk, the plan procurement management process includes
prioritizing potential risks and using expert judgment to monitor and control them.
reviewing make-or-buy decision risks.
transferring risks to the buyer.
integrating quality control and risk management into the process.
reviewing make-or-buy decision risks.
Plan Procurement Management includes
developing resale documents.
using information technology.
modifying the project charter and cost baseline.
examining potential sellers.
examining potential sellers.
_______ are insurance and services documents prepared to specify each party’s responsibility for specific risks
Risk baselines
Risk responses
Risk-related contractual agreements
Risk activity resource agreements
Risk-related contractual agreements
The project schedule, stakeholder register, and risk register are
plan procurement management outputs.
risks to procurement.
plan procurement management inputs.
procurement activities, resource requirements, and cost estimates.
plan procurement management inputs.
What activities are involved in scope management?
estimating.
executing.
defining.
all of the above.
defining.
In the scope statement, the project manager includes:
Project objectives and deliverables.
Estimated project costs.
A detailed project phase schedule.
A project team directory for stakeholders.
Project objectives and deliverables.
The project scope begins as a general idea with end goals and objectives. The scope becomes more detailed as the team develops a structured breakdown of the project, identifying specific details. This process is:
scope creep.
planning.
progressive elaboration.
strategic design.
progressive elaboration.
The primary benefit of collecting requirements is to
influence the project’s overall mission.
define the product and project scope
mitigate overall product and project changes.
establish guidelines project development and application.
define the product and project scope
The project manager uses product and stakeholder analyses, expert judgment, and alternatives identification during the process of
Collect Requirements
Define Scope
Validate Scope
Create WBS
Define Scope
What is an activity the project manager does when he/she attempts to manage a project’s scope?
Create a performance statement.
Collect requirements.
Estimate potential project risks.
Subdivide the major anticipated project deliverables.
Collect requirements.
_______ states in detail what needs to be done.
Project verification
The project charter
The project scope statement
Work breakdown templates
The project scope statement
Why collect requirements?
To provide a basis for defining and managing the project scope.
To ensure the project baseline is appropriate for the type and character or project.
To help ensure that effort expended on the project is relative to its size and complexity.
To help ensure stakeholders and all those involved are formally informed about the direction and planned project objectives.
To provide a basis for defining and managing the project scope.
What is the project team doing when they examine the project and product requirements, and influences, and how those related influences will be managed?
They are analyzing the project risks.
They are analyzing and understanding the project scope.
They are measuring the project and product status.
They are creating the project management plan.
They are analyzing and understanding the project scope.
In the context of the project, product scope refers to:
the product characteristics.
the product functions.
required work to accomplish end deliverables.
all of the above
all of the above
The project scope is defined as:
the degree of stakeholder involvement.
the work to be done.
plan creation.
the project’s specified needs.
the work to be done.
The following are inputs to Define Scope:
deliverables, recommended changes and corrective actions.
work performance information and reports.
the project charter, requirements documentation and organizational process assets.
organizational assets and updates.
the project charter, requirements documentation and organizational process assets.
_________ management ensures the project includes all the specified work required, and ONLY the specified work, which is necessary to successfully complete the project.
Project
Scope
Control
Risk
Scope
During Collect Requirements, the project manager should consider
how the scope activity will be managed.
The scope of the deliverables.
customer expectations
Product scope.
customer expectations
Directing and managing project work is the integrative process that performs activities outlined in the
WBS.
project scope statement.
project charter.
SOW.
project scope statement.
Plan Quality Management tools include:
Price of Quality
Benchmarking
Constraint Charts
None of the above
Benchmarking
Project management processes are integrative, integrated, and defined according to Process Group. The project manager and team determine what processes from the process groups will be implemented to achieve the desired objective. The concept for the interaction among the project management processes is the _______ cycle.
plan-act-evaluate
plan-do-check-act
initiate-plan-do-check
initiate-plan-do-monitor-control-finish
plan-do-check-act
It is the task of the project manager to identify which quality standards are relevant to the project and determine how to satisfy them during the ______ stage
Performance Planning
Performance of Quality
Plan Quality Management
Perform Quality Management
Plan Quality Management
_______ is the degree to which a set of inherent characteristics fulfill requirements
Grade
Quality
Integrity
Par
Quality
What kind of projects are the easiest to define in terms of project scope, and why?
Small, since they are less complicated and completed more quickly.
Mid-sized, since they have larger budgets and have resources readily available to perform changes without delaying completion.
Large, since they have the budget, resources, and technology, such as configuration management to efficiently track assets involved in the project.
Public projects rather than those for private stakeholders, due to the standardization or policies, procedures, and requirements.
small, since they are less complicated and completed more quickly.
Effective management of communication is not restricted to the internal work environment. It is important externally as well as internally since communications
can give the organization a competitive advantage if they are effective.
can cause mistakes.
will not cause delays if managed.
can never cause a project loss of profit.
can give the organization a competitive advantage if they are effective.
Constraints limit the project team’s flexibility in resource planning. An organizational constraint may involve
having a weak matrix.
economic conditions.
contractual agreements.
hiring freezes.
having a weak matrix.
Economic constraints in resource planning may evolve out of
hiring freezes.
contractual agreements.
unions.
mandated compliance reporting.
hiring freezes.
______ are unproven planning factors that are considered factual, real, or certain.
Limitations
Components
Common causes
Assumptions
Assumptions
Which of the following is NOT mentioned in the PMP Code of Professional Conduct:
Broadcasting PMP conduct code standards to other PMI members.
Ensuring no conflict of interest compromises project integrity.
Cooperating with PMI regarding ethics violations and violators.
Defining degrees of technical specifications.
Defining degrees of technical specifications.
Aggregated cost estimates and cost baselines are produced as a result of
cost budgeting.
cost estimating.
cost analysis.
cost control.
cost budgeting.
The ______ Process Group is the plan component in the plan-do-check-act cycle
Initiating
Planning
Monitoring
Executing
Planning
The Integration Management process includes
developing the project charter.
developing the project management plan.
closing the project.
all of the above
all of the above
Developing the project management plan
provides a procedure for monitoring and controlling.
provides a format for managing the project.
documents necessary actions for subsidiary plans.
provides routines for executing the project and its phases.
documents necessary actions for subsidiary plans.
________ involves planning and coordinating overlapping project processes, phases, and activities
Scope management
Time management
Integration management
Scheduling management
Integration management
Interpersonal and team skills used in developing the project management plan include all except
stakeholder reviews
conflict management
facilitation
meeting management
stakeholder reviews
It is important the team understands how to take the identified integrative information and use it to
effectively schedule the work necessary to meet completion deadlines.
establish adequate funding.
develop a workable project management plan.
develop credible document reports and outputs.
develop a workable project management plan.
What schedule management process initially identifies the specific schedule activities that must be performed to produce various project deliverables?
Estimate activity resources
Sequence activities
Define activities
Develop Schedule
Define activities
Tailoring considerations in project schedule management include all except
life cycle approach
product dimensions
resource availability
technology support
product dimensions
What prior output does the project manager use to define project schedule activities?
Lessons learned
PMIS
Scope baseline
All of the above
All of the above
Estimating the number of work periods that will be necessary to complete individual activities is:
activity time and resource allocation.
activity sequencing.
activity duration estimating.
none of the above.
activity duration estimating.
When might the processes of sequence activities, estimate activity durations, and develop schedule be performed as a single process?
On formal, broad scope, projects.
On projects having a smaller scope.
Only at the project manager’s discretion.
Never
On projects having a smaller scope.
What internal assets and enterprise environmental factors are used to define the schedule activities?
The risk register and resource availability.
A scheduling methodology and the PMIS
Work performance reports and resource availability.
Decomposition and resource availability.
A scheduling methodology and the PMIS
Project _______ documented in the project scope statement can limit the project management team’s schedule milestones and other options
assumptions
deliverables
constraints
dependencies
constraints
Sequence activities
allows the project manager to estimate activity durations.
helps the project manager determine which project schedule changes should be made.
estimates the number of work periods that will be needed to complete an individual task.
is a means of identifying and documenting dependences among schedule activities.
is a means of identifying and documenting dependencies among schedule activities.
In Schedule Management, defining activities involves:
Identifying what satisfies quality standards for individual project components.
Identifying project risks.
Identifying and documenting the planned work.
Identifying project phase requirements.
Identifying and documenting the planned work.
Work involved in performing project schedule management processes is preceded by _______ by the project management team.
planning done
a feasibility study performed
the project start- and end-dates being established
stakeholder meetings held
planning done
In Define Activities
Work package deliverables will be identified.
The project schedule will be developed.
Cost resources of each activity will be made apparent.
The cost estimate will be developed.
Work package deliverables will be identified.
_______ are planning-related policies, procedures, and guidelines used in developing the activity definitions
Organizational process assets
Enterprise environmental factors
Planning components
Activity processing technologies
Organizational process assets
Develop schedule tools include:
critical diagram method
chain path method
resource leveling
all of the above
resource leveling
Scheduling software is considered an
organizational asset.
enterprise environmental factor.
planning component.
activity processing technology.
enterprise environmental factor.
Cost management processes vary according to their application. The cost management plan establishes specific organizational procedure links. The WBS component used for the project cost accounting is a
cost account.
control account.
earnings account.
cost reporting system.
control account.
When the project manager is developing an approximation of the costs of the resources needed to complete the project activities, he/she is implementing:
cost budgeting.
cost estimating.
cost analysis.
cost control.
cost estimating.
The total cost for activities includes:
labor, materials, and an inflation allowance.
an inflation allowance or contingency cost.
equipment, labor, and services.
all of the above
all of the above
Cost estimates are expressed in:
currency.
currency, units of measure, and time.
labor and materials.
phases and activities.
currency, units of measure, and time.
What project information does the project scope statement provide the project cost estimator?
The business need, constraints, and assumptions.
The relationship among all project components and deliverables.
The overall plan for executing and monitoring cost management and control.
Available products and services and who provides them.
The business need, constraints, and assumptions.
All of the following are outputs of Estimate Costs except:
Cost Estimates
Basis of Estimates
Project Document updates
Budget Cost Estimates
Budget Cost Estimates
What is considered when creating a project cost estimate?
The cost of quality.
Marketplace conditions and the project scope statement.
The program plan.
The reserve analysis.
Marketplace conditions and the project scope statement.
What should the project manager or estimator consider when approximating costs of resources needed to complete each schedule activity?
Risk.
Time.
External factors.
Project scope.
Risk.
Emerging practices in Project Resource Management include all except
autocratic structures
Resource management methods
Emotional intelligence
self-organizing teams
autocratic structures
Regardless of roles and responsibilities, all team members should be involved in ____ early in the project, to add expertise and establish a commitment.
planning and decision making
monitoring and controlling
identifying and planning for risk mitigation
all of the above
planning and decision making
What is the purpose of Plan Resource Management?
To determine project roles and responsibilities.
To determine reporting relationships.
To create the resource management plan.
All of the above
All of the above
Project roles are designed for
Project team members.
The project management team.
Persons or groups from inside or outside the organization.
The technical support personnel.
Persons or groups from inside or outside the organization.
Enterprise Environmental Factors that influence the Plan Resource Management process include:
future human resources
global conditions
organizational culture
none of the above
organizational culture
RACI categories include all of the following except:
responsible
accountable
action
inform
action
The resource management plan includes
training needs.
recommended preventive actions.
work performance information.
team member location assignments.
training needs.
Roles and responsibilities in the Human Resource Plan include all except:
authority
responsibility
competency
seniority
seniority
The enterprise environmental factors and organizational process assets that go into Plan Resource Management include:
Organizational culture and structure and established templates and checklists.
Performance reports and work performance information.
Staffing and resource availability.
Roles, responsibilities, project organization charts, and the staffing management plan.
Organizational culture and structure and established templates and checklists.
Which is an input for Plan Communications Management?
Stakeholder Register
Risk relevance
Gannt Charts
Feasibility studies and reviews
Stakeholder Register
Encoding, decoding, feedback, and noise are key components of
a communication model.
communications management.
communications planning.
communication
a communication model.
Sender-receiver models involve
barriers to communication.
communication media.
passive and active voices.
presentation techniques.
barriers to communication.
An integral tool used in Plan Communications Management is
a communication model.
a communications method.
communications technology.
all of the above
all of the above
Risks may occur due to
oversights.
project mismanagement
inadequate planning, or inadequate work plan creation.
All of the above
All of the above
When are risks or threats to the project acceptable?
When adequate contingencies have been established.
When the reward offsets the potential threat.
When the project is fast-tracked to early completion.
When the risk will result in a planned cost under run.
When the reward offsets the potential threat.
What is an example of a significant project-related “risk opportunity”?
Reducing costs by reducing personnel.
Outsourcing sensitive, classified, and time consuming activities.
Replacing all face-to-face meetings with electronic communications.
Accelerating work by adding staff.
Accelerating work by adding staff.
Inputs to Perform Quantitative Risk Analysis include all except:
Risk Register
Risk Management Response
Risk Management Plan
Cost baseline
Risk Management Response
Numerically analyzing the effect on overall project objectives of identified risks is the process of
measuring, monitoring, and controlling risk.
performing qualitative risk analysis.
performing quantitative risk analysis.
summary analysis.
performing quantitative risk analysis.
What is Project Risk?
An uncertain event or occurrence that impacts project success.
An event or occurrence that may have either a positive or negative effect on project outcome.
Occurrences or events that impact at least one project objective such as time, cost, scope, or quality.
All of the above
All of the above
If the project manager and management team are involved in discussing and developing options and actions to encourage opportunities for successful project completion, and to reduce threats to achieving the project’s objectives, they are involved in
plan risk management.
risk mitigation and control.
identifying risks.
plan risk responses.
plan risk responses.
Why is the process of identifying risks important?
It determines which risks might affect the project.
It determines the degree risks will affect the project.
It will proactively limit disruptions during the project.
It is not a key factor in risk management
It determines which risks might affect the project.
Perform Qualitative Risk Analysis involves:
analyzing identified risks.
prioritizing risks according to their probability and impact.
analyzing risks specifically for their effect on overall project objectives.
analyzing risks and developing options and actions necessary to reduce their threats to the project.
prioritizing risks according to their probability and impact.
What stage of risk management deals with deciding how to approach, plan, and execute risk management activities for the project?
Plan risk responses
Monitor and control risks
Identify risks
Plan risk management
Plan risk management
Inputs to Plan Risk Responses include
risk register
risk management plan
all of the above
all of the above
The ______ process documents products, services, and results requirements, as well as identifies potential sellers.
Select sellers
Contract administration
Plan purchases and acquisition
Plan Procurement Management
Plan Procurement Management
What procurement management process determines what to purchase or acquire, when to purchase it, and how it will be purchased?
Plan contracting.
Administer Procurements
Plan Procurement Management
Procurement planning.
Plan Procurement Management
If the seller is within the project team, and if the buyer is external to the project team, the _____ is the seller, and the _____ is the buyer.
performing organization; customer
customer; contractor
vendor; service provider
purchaser; customer
performing organization; customer
