Executing Test 1 Flashcards
What type of organization has a full time project management administrative staff?
Functional
Project-oriented
Matrix - weak
Matrix- balanced
Project-oriented
Pressure-based power
uses flattery
uses monetary rewards
uses charm
limits freedom of choice
limits freedom of choice
Tools and techniques used Manage Stakeholder Engagement include
Issue log
Negotiation
Change log
Lessons learned register
Negotiation
What overshadows project development and the organization’s and management’s accuracy, perception, and response to risk?
Time.
Attitude.
Budget.
Available resources.
Attitude.
Communication about risk and its handling should be
formal and informal.
controlled by the project manager.
honest and open.
far-reaching and always include all stakeholders and participants.
honest and open.
Limitations the project team may encounter due to existing procurement-related policies, procedures, guidelines, and management systems of the performing organization are
Availability of funds.
restrictions on deliveries, such as types and times.
Requirements that purchases above certain value use a longer form of contract rather than simple purchase orders.
Safety and/or insurance requirements for purchases.
Requirements that purchases above certain value use a longer form of contract rather than simple purchase orders.
If the buyer wants to exercise some degree of influence or control over contracting decisions, they should consider
the risks involved in make-or-break project decisions.
introducing change requests and implementing changes.
who is responsible for relevant and required permits and professional licenses.
suggesting cost baseline modifications.
who is responsible for relevant and required permits and professional licenses.
An organization uses_______________ to reduce the number of direct sellers to the organization and establish an extended supply chain
Lists of deliveries and acceptance criteria.
Activity, cost, and contract baselines.
A buyer’s right of refusal.
A multi-tier supplier system of pre-qualified sellers.
A multi-tier supplier system of pre-qualified sellers.
If the performing organization does not have a formal purchasing group the project team can
modify contract requirements.
supply resources and expertise to perform procuring activities.
develop a multi-tier pre-approved supplier list and system.
allocate extra funding to develop a contracting group.
Supply resources and expertise to perform procuring activities.
Types of power include all except
referent
situational
personal
dynamic
dynamic
______ is mainly concerned with effectively integrating project management process groups required to accomplish project objectives.
Scope management
Integration
Execution
Cost and budgeting
Integration
The project manager uses integration management to
forecast project success.
document project progress.
decide the most effective resource allocation.
conduct audits.
decide the most effective resource allocation.
How many prescribed ways are there to manage a project?
none
1
2
numerous
numerous
In terms of project management, what characterizes integration?
Unification of processes to ensure timely project completion.
Clearly communicating objectives.
Consolidating actions to manage expectations.
All of the above
All of the above
Integrative activities the project management team performs include
Planning.
creating the WBS.
Deciding the project scope.
perform change control
perform change control
What ethical responsibilities does the project manager have to the customer and the public?
To prudently engage in activities that may be construed as conflicts of interest.
To accept gifts only if they are valued less than 50.00.
If qualifications and experience are not up to par, enroll in appropriate courses in addition to learning on the job.
To refrain from offering or accepting unauthorized payments, gifts, and compensations for personal gain.
To refrain from offering or accepting unauthorized payments, gifts, and compensations for personal gain.
Effective distribution of information depends on the project manager’s and project team’s
presentation techniques.
performance planning.
communication model.
communication skills.
communication skills.
Why is it important to conduct work in an ethical manner?
To stay ahead of the game.
To earn the confidence of the public as well as team members.
To assert authority as the project manager.
To retain one’s position within the organization.
To earn the confidence of the public as well as team members.
The PMP Code of Professional Conduct approves of all of the following EXCEPT
accepting minor tokens of appreciation from sellers.
complying with organizational rules.
reporting those who engage in events that could be construed as a conflicts of interest
hiring those with above average qualifications, experience, and who exhibit professional performance.
accepting minor tokens of appreciation from sellers.
A project manager is assigned to oversee an accounting office computer system upgrade. He gets along well with the office manager who asks him to install the software on the manager’s personal laptop, for the manager’s convenience. This is not part of the project contract, but the office manager offers to pay the PM extra, out of pocket, to do it. No change is made to the original contract to add the laptop software installation. The PM agrees to do the install on his own time. Doing the work ________ for him.
is a monetary bonus
is a conflict of interest
will get his company future contracts and recognition
may lead to other side jobs
is a conflict of interest
When the culture is such that gifting is acceptable, considerations that are relevant in determining the moral acceptability of gift giving and receiving include
The value of the gift.
The purpose of the gift.
The relationship with the gifter.
All of the above.
All of the above.
The source of initiating a message is the
The channel.
The sender.
The Receiver.
The Messenger.
The sender.
What is the primary objective a project manager tries to accomplish through the integration process?
Create a performance design that is reliable.
Not to over-design a process beyond given specifications.
Keep focused on outcomes not on details.
Keep focused on details and not on the final product.
Create a performance design that is reliable.
A project manager is offered two tickets to the championship ballgame the seller’s son is playing in. It is a public event. If the project manager accepts the tickets, is he in violation of any professional conduct code?
No, since it is a public event and anyone can get tickets to the game.
No, since it is the seller’s son’s event.
Yes, since it is accepting inappropriate compensation for personal gain.
Yes, since accepting the tickets may compromise the project.
Yes, since it is accepting inappropriate compensation for personal gain.
The combined processes of _______ are used to reduce cost and execution time and to improve project deliverable quality and performance.
project cost and quality control
cost estimating and sequence scheduling.
value engineering and quality control.
life-cycle costing and value engineering
life-cycle costing and value engineering
The most favored and successful technique for resolving conflicts is
negotiating.
bargaining.
policy enforcement.
disciplinary action for perpetrators.
negotiating.
_______ is the period given in which to complete the project
The schedule
Time
An activity
Contract duration
Time
Jack worked as a project manager for an accounting firm (Company A), where he specialized in IRS audits and federal tax law. He now works for one of his old firm’s competitors (Company B), who hired him because of his knowledge and expertise in that area. Now that Jack is working with his old company’s competitor, he should
use knowledge he gained while working at Company A, frugally.
not use knowledge he acquired at Company A to benefit his old company’s competition.
use the knowledge acquired at Company A to improve his current Company B’s products and services.
Get prior approval from Company A before implementing knowledge and skills he acquired there, for Company B’s projects.
use the knowledge acquired at Company A to improve his current Company B’s products and services.
The cost effective analysis of ________ is used to examine cost tradeoffs, which are an important part of the integration process.
“value engineering”
the action plan
“optimization”
project plan components
“value engineering”
Project ______ is the process of completing the project in a timely manner and on time.
Schedule management
Control
Schedule control
Sequencing
Schedule management
How often during a project do schedule management processes occur?
Seldom.
At the discretion of the project manager, time permitting.
Once during projects that have project phases.
Each process = 1+ times in every project and 1+ times in one or more project phases.
Each process = 1+ times in every project and 1+ times in one or more project phases.
Plan cost management tools include:
Value engineering
Bid factors
Meetings
Risk review
Meetings
Basic approaches to quality management are in accordance with the standards set by the ISO, which is the
Internal Standards Operations.
International Standardization Organization.
Quality Insurance Standards Organization.
International Organization for Standardization.
International Organization for Standardization.
Managing quality involves
applying planned quality activities that ensure all processes meet quality requirements.
identifying defects after project completion and requesting changes.
planning performance reviews to ensure activities consistently meet established quality standards.
monitoring project results to ensure they comply with quality standards.
applying planned quality activities that ensure all processes meet quality requirements.
Adding additional team members to the project after it has begun, can increase or decrease project _____, which can create a need for additional ______ planning
cost; budget
duration; time management
risk; risk
control; quality management
risk; risk
Tools and techniques used to acquire a project team include all of the following except
pre-assignment
negotiation
use of virtual teams
mediation
mediation
Project Resource Management focuses on processes that
distribute information.
organize and manage the project team.
provide management policies and guidelines to the project manager.
ensure timely project completion through the appropriate use of personnel.
organize and manage the project team.
Enterprise Environmental Factors that are inputs to Acquire Resources include:
HR Contracts
Contract house bids
Marketplace conditions
HR Gantt Charts
Marketplace conditions
What project resource management project team process focuses on improving team competencies and interactions in an effort to enhance project performance?
plan project team
manage project team
acquire team
develop team
develop team
The project team may not have direct control over team member selection due to
collective bargaining agreements.
politics and policies.
hierarchical guidelines.
activity resource requirements.
collective bargaining agreements.
The resource ________ process includes performance tracking, issue resolution, and change coordination
develop project team
manage team
acquire team
plan project team
manage team
What are the criteria for choosing and implementing a particular communications media or activity?
Selection depends on the complexity of the team and/or project.
Selection depends on communications availability.
Selection depends on the stakeholders.
Selection depends on the situation.
Selection depends on the situation.
What is the primary purpose of project communications management?
To expedite project completion.
To eliminate project mistakes and defects.
To ensure effective collection and dissemination of information.
To reduce risk and prevent all types of resource issues that can cause the project to fail.
To ensure effective collection and dissemination of information.
________ is the process of making information available to project stakeholders
Plan Communications Management
Manage Communications
Control Communications
Stakeholder management
Manage Communications
Preparing an agenda and dealing with conflicts are characteristic of
project management communications.
the basic model of communication.
meeting management techniques.
feedback.
meeting management techniques.
Presentation techniques are communications that
determine when to use active vs. passive voice and sentence structure.
use body language and visual aids.
follow a prescribed agenda.
help translate thoughts and ideas into understanding and action.
use body language and visual aids.
_______ involves translating thoughts or ideas into a language that is understood by others
Encoding
Decoding
Noise
Conveyance
Encoding
Managing communications is necessary to satisfy the requirements of, and resolves issues with
the project charter.
project stakeholders.
the project management plan.
the project scope management plan.
project stakeholders.
Communication skills are related to, but are NOT
feedback.
signals sent and received.
project management communications.
meeting management activities.
project management communications.
______ involves managing communications to satisfy needs and requirements of stakeholders.
Manage Stakeholder Engagement
Identify Stakeholders
Monitor Stakeholder Engagement
Plan Stakeholder Management
Manage Stakeholder Engagement
During the project life cycle, the seller can be viewed as a
bidder.
selected source.
vendor.
any of the above.
any of the above.
What is Project Procurement Management?
A purchasing process from within the organization.
The process of purchasing needed products or services from outside the project team.
The process of determining what is needed to complete project objectives.
The process of reviewing sellers for integrity and quality products, and negotiating a written contract with those chosen.
The process of purchasing needed products or services from outside the project team.
The risk shared between the buyer and the seller determines the
failure type.
overall project quality.
contract type.
past history.
contract type.
A contract is synonymous with
an agreement.
purchase order.
subcontract.
any of the above.
any of the above.
Project procurement management operates within the buyer-seller relationship. Usually, but not always, the “buyer” is within the project team, and the “seller” is external to the project team. Depending on the application, a seller can be a ______ and depending on the buyer’s position in the project acquisition cycle, the buyer can be a ________
agency; client
subcontractor; prime contractor
vendor; provider
purchaser; customer
subcontractor; prime contractor
A _____ is a mutually binding, legal document between the a buyer and seller
contract
contingency
condition
conclusion
contract
A contract reflects the simplicity or complexity of the
project.
stakeholders involved.
performing organization.
deliverables.
deliverables.
