HPM 9.1 Flashcards
Managers and supervisors are responsible for seeing that the employee relations policies of the California Highway Patrol (CHP) are properly ___________.
HPM 9.1 1-3 (2,b,3)
administered
The provisions of the contracts cannot be changed, except by mutual agreement between the ________ and the __________ _____________(s); however, as a matter of operational necessity, other changes affecting working conditions may occur at any or all levels of command within the Department.
HPM 9.1 1-5 (4)
the employer and the exclusive representative
The 1970s brought increasing employee demands for an expansion of their role in determining terms and conditions of employment. After several years of effort, the California State Employees Association (CSEA) sponsored the introduction of SB 839, the State Employer-Employee Relations Act (SEERA), by Senator Ralph C. ____.
HPM 9.1 2-3 (1,a)
Dills
The _____ Act is a series of Government Code Sections which govern collective bargaining for represented employees of the State of California.
HPM 9.1 2-4 (1,f,1)
Dills
Under this statute, ___________ employees have the right to be represented regarding all matters related to employment conditions and supervisory employer-employee relations.
HPM 9.1 2-4 (3,b)
supervisory
“Represented employee” means an employee who is not designated as supervisory, managerial, confidential, or excluded under the Dills Act. Another name for represented employee is ___ ____ ____ employee (Annex B).
HPM 9.1 2-5 (4,a)
rank-and file
___________ employees are not entitled to bargaining units, exclusive representation, contracts, or the right to file an unfair labor practice charge.
HPM 9.1 2-5 (C,1)
Supervisory
Managerial and supervisory employees are responsible for ___________ sound, positive employee relations practices in their work units and ensuring that departmental policies, procedures, and the terms of the negotiated contracts are administered properly and consistently.
HPM 9.1 2-5 (3,a)
developing
Because management’s interpretations of the contracts are often tested through the grievance procedure, it is important that the supervisor ___________ understand the rights of management and also those imparted to the employee and/or the exclusive representative.
HPM 9.1 3-7 (4,c)
thoroughly
Bargaining Unit __ – Highway Patrol (California Association of Highway Patrolmen). Officer, California Highway Patrol (CHP) and Cadet, CHP.
HPM 9.1 4-3 (C,4)
5
When departmental policy conflicts with a contract, the provisions of the contract _____ prevail.
HPM 9.1 5-3 (1)
shall
State vehicles _____ not be used for transportation by employees or employee organization representatives while participating in representational or employee organization business.
HPM 9.1 5-5 (7,a)
shall
State time which shall only be utilized for ________________ purposes as permitted by the contract and/or departmental policy. The use of state release time is subject to the operational ability of the Department to release the employee.
HPM 9.1 6-1 (2,a)
representational
Subject to management’s approval, a reasonable number of representatives, who are employees of the state, will be allowed a ___________ amount of state release time to attend meet-and-confer sessions with management.
HPM 9.1 6-3 (3,a)
resonable
An employee has the right to secure the assistance of a representative of their ___ ___________ in preparing and presenting a grievance or complaint. Assistance by the employee’s representative may be provided at the informal stage and all levels of appeal of the grievance or complaint procedure.
HPM 9.1 6-6 (5,b,1)
own choosing
Normally, up to a maximum of ____ hours may be authorized to prepare and present a grievance/complaint at the informal level and each formal appeal level in the grievance and appeal procedures. This time may be limited or extended only with management’s approval dependent upon the complexity of the issue.
HPM 9.1 6-7 (5,b,2)
four
To utilize time from the contributory bank, an authorized employee must provide reasonable advance notice of their request to the supervisor. If approved, the employee shall complete a CHP ___, Representation Reporting
HPM 9.1 6-8 (6,c,2)
610
________ Level. This level requires an informal discussion between the immediate supervisor and grievant/complainant and/or their representative.
HPM 9.1 7-4 (3,a,1)
Informal
The first step to initiate the grievance/complaint procedure is an ________ _________ between the employee and the employee’s immediate supervisor.
HPM 9.1 7-5 (4,a)
informal discussion
A grievance or complaint should be filed on either a CHP __, Employee Grievance/Complaint; (Annex A); a STD 630, Employee Contract Grievance; or union equivalent.
HPM 9.1 7-9 (6,a)
94
Grievance/complaint records are to be physically located apart from field folders and field subject folders. Grievance/complaint files _____ be placed in a separate confidential classification entitled “Grievances/Complaints,” and labeled “Active” or “Inactive.”
HPM 9.1 7-12 (10,b)
shall
“Grievance.” An excluded employee grievance is a dispute of one or more employees involving the __________ or ______________ of a statute, regulation, policy, or practice which falls under the jurisdiction of California Department of Human Resources (CalHR).
HPM 9.1, 8-3
Application or Interpretation
All employees have the right to ________________ during the grievance process. Managers and supervisors should remember this when processing and investigating grievances.
HPM 9.1, 8-3
confidentiality
Extensions. Time limits may be extended to a specified date by _______ agreement of both parties. Extensions shall be confirmed in writing and attached to the grievance and/or response (Annex G of Chapter 7, Guidelines for Grievance/Complaint Handling, of this manual).
HPM 9.1, 8-4
mutual
Conference. At any step of the grievance procedure, the commander or designee may determine it desirable to hold a grievance conference. If a grievance conference is scheduled, the grievant and their representative, if an employee of this Department, may attend without loss of ____________.
HPM 9.1, 8-4
compensation
Informal Discussion. The employee or the employee’s representative shall discuss the grievance with their immediate supervisor. This discussion must occur within ___ work days of the event(s) or circumstance(s) causing the grievance.
HPM 9.1, 8-4
10
Informal Discussion. Within ____ work days, the immediate supervisor shall render their decision either verbally or in writing. This must be accomplished before a formal grievance can be filed.
HPM 9.1, 8-4
5
Appeal Format. (1) A formal grievance shall be initiated in writing on a CHP ___, Employee Grievance/Complaint, and shall be filed with a designated supervisor or manager identified by the appointing power as the first level of appeal.
HPM 9.1, 8-4
CHP 94
Normally, the levels of appeal for an excluded employee grievance are
___________ _________ (Level 1), division commander (Level 2), Office of the Commissioner (Level 3), and the Director of CalHR (Level 4). In those cases where the excluded employee’s immediate supervisor is also the
Area/section/Division commander, the formal grievance shall initially be filed at the next higher level.
HPM 9.1, 8-4
Area/section commander
Formal Grievance - Level 1.
(1) If an informal grievance is not resolved to the satisfaction of the grievant, a formal grievance may be filed no later than:
(a) ___ work days after the event or circumstances occasioning the
grievance, or
(b) Within ____ work days of the decision rendered in the informal
grievance procedure, whichever is later.
(2) Within ___ work days after receipt of the formal grievance, the person designated by the Department head as the first level of appeal shall respond in
writing to the grievance.
HPM 9.1, 8-4&5
10
5
10
Formal Grievance - Level 2.
(1) If the grievant is not satisfied with the decision rendered at Level 1, the grievant may appeal the decision within ___ work days after receipt of the response to the person designated by the Department head as the second level of appeal. If the appointing authority or designee is the first level of appeal, the grievant may bypass Level 2.
(2) Within ______ work days after receipt of the appealed grievance, the person designated by the Department head as the second level of appeal shall respond in writing to the grievance.
HPM 9.1, 8-5
10
15