HPM 10.3

Question 1

Temporary Separations. Temporary separations include all types of leaves of absence including informal (dock) and temporary leave, military leave, suspension, termination for ____________, involuntary leave, layoff, and disability retirement, in accordance with Title 2, CCR, Sections 599.785 and 599.826. (HPM 10.3, Pg 9-3)

Answer 1

medical reasons

Question 2

Permanent Separations. Permanent separations include dismissal; voluntary resignation; _____________________________; rejection during probationary period; termination for failure to meet conditions of employment; termination of limited term, temporary authorization (TAU), emergency, Career Executive Assignment, or exempt appointments; service retirement; and death of an employee. (HPM 10.3, Pg 9-3)

Answer 2

automatic resignation (Absent Without Leave [AWOL])

Question 3

Employees may appeal their termination within __ days after service of the notice of termination. Termination for medical reasons is not an adverse action and disciplinary charges are not filed against the employee. (HPM 10.3, Pg 9-3)

Answer 3

15

Question 4

Personnel may voluntarily resign their position by submitting a written or oral resignation to their commander. Either form of resignation is equally binding. It is _______ for supervisors to exert undue influence or to subject employees to duress in order to obtain a resignation. (HPM 10.3, Pg 9-5)

Answer 4

illegal

Question 5

An employee may withdraw a resignation if the employee does so before the _____________________. (3) Once the ________________ has passed, the employee cannot withdraw the resignation. However, departmental management may exercise their discretion and permissively reinstate the employee. (HPM 10.3, Pg 9-5)

Answer 5

resignation effective date; effective date

Question 6

An STD. 687, Separation/Disposition of CalPERS Contributions, completed and signed by the employee, shall be forwarded to Human Resources Section (HRS). If the employee separated by oral resignation and refuses or cannot be contacted to sign the STD. 687, the __________ shall prepare a letter to the employee at the employee’s last known address indicating the declared effective date of resignation. (HPM 10.3, Pg 9-6)

Answer 6

commander

Question 7

Automatic resignation is the separation of an employee who is AWOL for __ or more consecutive working days, whether the absence is voluntary or involuntary. (HPM 10.3, Pg 9-6)

Answer 7

5

Question 8

If the employee has not contacted the commander at the end of the first __ hours of a scheduled shift, the commander should attempt to contact the employee. (HPM 10.3, Pg 9-6)

Answer 8

4

Question 9

If the employee cannot be contacted, the commander shall immediately forward written notice of AWOL and the effective date of __________, as indicated in paragraph 3.c.(1)(a)3, to the employee’s last known address. (HPM 10.3, Pg 9-7)

Answer 9

separation

Question 10

If an employee, AWOL, returns to work before the end of the 5 work days specified by the commander, the period of unauthorized absence shall be reported as “_____” on the CHP 71, Attendance Report, in accordance with instructions in Chapter 28, Attendance Reporting, of this manual. (HPM 10.3, Pg 9-7)

Answer 10

dock

Question 11

The CalHR will schedule a hearing within a reasonable time to examine the reasons for the absence and why leave was not obtained. Since the Department has already determined that the AWOL occurred, CalHR will not revisit that issue. If CalHR determines that reinstatement is appropriate and that the employee is “ready, willing, and able” to return to work, CalHR may reinstate the employee. Back pay________ authorized pursuant to the AWOL statute. (HPM 10.3, Pg 9-9)

Answer 11

is never

Question 12

When an employee is discharged (separated from state service other than voluntary, i.e., dismissal or rejection on probation), wages earned must be paid _______________________; this includes cash out of leave credits (e.g., vacation, annual leave, personal leave, and compensating time off [CTO]). (HPM 10.3, Pg 9-11)

Answer 12

at the time of separation

Question 13

When an employee voluntarily resigns from employment with the state (i.e., resignation or service retirement), wages earned must be paid not later than ______ from the date of separation. However, if the employee provided at least ______ notice, the employee must be paid at the time of separation; this includes cash out of leave credits (e.g., vacation, annual leave, personal leave, and CTO). (HPM 10.3, Pg 9-11)

Answer 13

72 hours; 72 hours

Question 14

The Department has the right to accept or deny any request for permissive reinstatement made within _ years from the date of separation. Reinstatement during that period is solely at the discretion of the Commissioner. Reinstatement will only be approved to the classification of Officer, California Highway Patrol, regardless of the rank from which the employee resigned or retired. (HPM 10.3, Pg 9-16)

Answer 14

3

Question 15

Permissive reinstatement subsequent to 3 years from the date of separation is _____________, in accordance with GC Section 19140. (HPM 10.3, Pg 9-16)

Answer 15

prohibited by law

Question 16

Departmental seniority of an employee who is reinstated following resignation from the Department ______ include credit for prior departmental service. (HPM 10.3, Pg 9-17)

Answer 16

shall

Question 17

Exceptions. Exit interviews and final reports are not required for: (1) Employees who are separated as being AWOL or when the record speaks for itself, such as in a dismissal for cause, resignation with fault, or a rejection during the probationary period. (2) Persons employed on a __________________________if the employment was satisfactory. (A final report is required if the employment was not satisfactory.) (HPM 10.3, Pg 9-17)

Answer 17

limited term or temporary basis

Question 18

A notice of unemployment insurance benefits rights (Annex F) shall be given to an employee upon discharge, termination, layoff, or leave of absence. It is the ____________ responsibility to advise employees they may be eligible for unemployment insurance benefits and direct employees to their local EDD office for further information. (HPM 10.3, Pg 9-18)

Answer 18

commander’s

Question 19

A notice of unemployment insurance benefits rights to an employee ________ required in any of the following situations: voluntary resignation, promotion or demotion, change in work assignment or work location, or cessation of work due to a job action. (HPM 10.3, Pg 9-19)

Answer 19

is not

Question 20

Prior to a ruling from EDD, the Department is allowed to respond to a claim notice and furnish relevant facts about a claimant’s eligibility. This must be done within a ______ time limit (from the date the notice is mailed). This information is taken into consideration by EDD prior to issuing a decision. This is the only means the Department may utilize to protect departmental appeal rights. (HPM 10.3, Pg 9-19)

Answer 20

10-day

Question 21

The commander shall forward any EDD forms received in the office, the same day the forms are received, to the Unemployment Insurance (UI) coordinator in Personnel and Training Division, HRS, PTU. The forms ______ be completed in the Division/Area/section office. The UI coordinator may contact the commander to obtain clarification on reporting facts and/or additional information as necessary. (HPM 10.3, Pg 9-19)

Answer 21

are not to

Question 22

Effective October 1, 1996, the public safety exemption has been reinstituted for the Age Discrimination in Employment Act. Uniformed employees are subject to the provisions of GC Section 21130, which states that every patrol member “shall be retired on the ____ day of the calendar month succeeding that in which he or she attains age 60.” (HPM 10.3, Pg 10-7)

Answer 22

First

Question 23

An employee shall immediately notify their commander when filing for retirement. The commander shall immediately notify the ______________________ in Human Resources Section (HRS) of the employee’s projected retirement date. (HPM 10.3, Pg 10-5)

Answer 23

Personnel Transactions Unit

Question 24

A CalPERS-1015, Service Retirement Election Application, should be submitted to CalPERS in advance of the desired effective date; however, applications should not be sent to CalPERS earlier than __ days in advance of the desired effective date. (HPM 10.3, Pg 10-5)

Answer 24

90