HPM 11.1

Question 1

Employees shall include the following applicable documents with the CalATERS Global transmittal page when claiming expenses to demonstrate appropriate approval: HPM 11.1, 2-5, 2-6
(1) Communications Network message which specifies the traveler’s name and dates of travel.
(2) Memorandum or e-mail from the appropriate Commissioner or xxxxxx who approves travel for the specified traveler.
(3) Class roster which specifies the traveler’s name.
(4) The CHP 50, Request For Out-Service Training, approved by the appropriate Commissioner or xxxxxx .
(5) Subpoena for court-related travel involving per diem.

Answer 1

Division Chief

Question 2

Requesting Travel Advances. Per GC Section 19822.3, employees shall request travel advances using CalATERS Global. If CalATERS Global is unavailable, then employees shall request travel advances using the CHP , Travel Advance Request, e-mailed to chptravel@chp.ca.gov. HPM 11.1, 2-8

Answer 2

CHP 87

Question 3

Employees shall not request advances when the estimated expenses are less than: HPM 11.1, 2-8
a) $25.00
b) $50.00
c) $75.00
d) 100.00

Answer 3

$25.00

Question 4

Employees shall submit their request for a travel advance at least business day(s) prior to the first day of travel but no earlier than week(s) prior to the first day of travel. HPM 11.1, 2-8
a) Three, three
b) Three, two
c) Two, two
d) Two, three

Answer 4

two, two

Question 5

Original Receipts. Per SAM Chapter 700, Travel, employees shall furnish original receipts when claiming reimbursement for lodging, airline tickets, ground transportation, vehicle rentals, rental vehicle refueling, valid excess baggage fees, training expenses, professional dues, licenses and fees, and for any item of expense of $ or more. HPM 11.1, 2-12
a) $10.00
b) $15.00
c) $20.00
d) $25.00

Answer 5

$25.00

Question 6

Employees may claim overtime meals when the employees are required to work the total number of hours in their regular shift and at least hour(s) immediately before or after a regularly scheduled work day and cannot be expected to return home for a meal. Employees shall not claim overtime meals when the overtime is nonmandatory. HPM 11.1, 2-18
a) One
b) Two
c) Three
d) Four

Answer 6

Two

Question 7

True or False: Employees are encouraged to use rail, bus, or air transportation whenever feasible in lieu of using state or privately owned vehicles for travel purposes. HPM 11.1, 2-19

Answer 7

True

Question 8

Employees should not book airfare tickets more than days in advance from the first day of the trip. HPM 11.1, 2-19
a) 60
b) 30
c) 21
d) 14

Answer 8

30

Question 9

Employees whose residences are miles or more from the Academy shall be housed at the Academy, when available, or shall obtain off-site lodging. HPM 11.1 2-31
a) 25
b) 50
c) 75
d) 99

Answer 9

50

Question 10

Employees may claim one round-trip to their residence for every weeks of training. HPM 11.1, 2-32
a) Two
b) Three
c) Four
d) Five

Answer 10

Three

Question 11

Generally, employees may not claim per diem expenses when the employee is working within 50 miles of their home or headquarters. However, employees required to remain on duty at a specific location during a declared emergency may claim meals and lodging. The shall have the authority to determine when an incident constitutes an emergency. HPM 11.1, 2-34
a) Commissioner
b) Assistant Commissioner
c) Division Chief
d) Area Commander

Answer 11

Commissioner

Question 12

True or False: Moving and relocation expenses for any nonpromotional and voluntary transfer which is primarily for the benefit of the employee shall not be paid. HPM 11.1, 3-5

Answer 12

True

Question 13

Per CCR, Title 2, Section 599.722, employees who are required to change their place of residence and qualify for moving and relocation reimbursement may claim up to days of per diem allowances, and only for days when the employees are actively searching for a new residence at their new headquarters. HPM 11.1, 3-6
a) 30
b) 60
c) 90
d) 120

Answer 13

60

Question 14

Field Commands. Field commands shall be permitted to sell:

(1) Copies of collision reports in accordance with GO 110.2, Release of Collision Information.

(2) __________________________

(3) Other records in accordance with paragraph 4. of this chapter.

(4) Discarded tires, junk batteries, and used rotors in accordance with paragraph 5 of this chapter.

Answer 14

Glossy prints of photographs in accordance with GO 110.8, Photographs for Accidents and Investigations. (Color or contact prints are provided for sale when available.)

Question 15

SALE PRICES OF COLLISION REPORTS, PHOTOGRAPHS, AND OTHER RECORDS.

a. Collision Reports. Fees listed below shall be charged for each complete copy of a collision report when requested by a ___________.

Answer 15

party of interest

Question 16

Headquarters Offices. Sales of photographs and/or collision reports are _____________ at headquarters offices.

Answer 16

not authorized

Question 17

Bid Requirements. Except as otherwise instructed by departmental directive, at least _____ separate bids, based upon identical specifications, shall be secured by commanders for all sales of discarded tires, junk batteries and used rotors.

Answer 17

three

Question 18

Participation in Sales. Any CHP employee may bid on or purchase surplus, used, or unclaimed

property offered for sale to the general public except; due to conflict of interest, __________ awarded to the CHP by court order.

Answer 18

motor vehicles

Question 19

WITNESS FEE DEPOSITS.

a. Deposit Amount. Witness fees in the amount of $______ must be deposited with the appropriate field command for each employee’s appearance.

Answer 19

275.00

Question 20

WITNESS FEE DEPOSITS.

Acceptance. Pursuant to Government Code Section 68097.2, witness fees must be submitted with the ________. A client’s personal check shall not be accepted, if represented by legal counsel. Field commands will prepare a counter receipt for each witness fee received.

Answer 20

subpoena

Question 21

Over payment Refunds. The Department does not automatically refund over payments of $___ or less. The customer may request a refund in writing to the appropriate field/headquarters command. The refund request shall include the counter receipt number and/or copy of the counter receipt.

Answer 21

5.00

Question 22

The commander shall designate someone to periodically conduct __________ of the change fund, collections, and counter receipts, in order to assure the accurate accounting of monies to documents. Records should be kept of the date, the findings, and who conducted the audit.

Answer 22

“surprise” audits

Question 23

Safes and Vaults. The combination will be changed when the following occurs:

(a) An excessive number of employees are aware of the combination.

(b)___________________________________________

Answer 23

An employee either leaves the Department or no longer performs the duties which require knowledge of the combination.

Question 24

CHANGE FUND.

a. Amount. A change fund shall be furnished to each field command upon written request from the commander to FMS.

(1) The change fund _______ be used to cash checks, money orders or cashier/travelers checks for any person regardless of collateral.

(2) The change fund is subject to audit and shall always total the amount furnished to the field command plus any collections which have not been transmitted.

Answer 24

shall not

Question 25

Collision Reports. Fees listed below shall be charged for each complete copy of a collision report when requested by a party of interest. If a subpoena duces tecum is issued by a party of interest for a collision report, the fees listed below shall apply. Sales tax shall not be applied. Copies of reports may be released without charge to agencies listed in GO 110.2.

01 - __ Page(s) $10.00

Answer 25

25

Question 26

CHANGE FUND.

Shortages due to fraud, embezzlement, burglaries, or robberies shall be reported to FMS, Cashiering Unit. Shortages of $____ or more must be reported in writing no later than the first business day following the discovery of the shortage.

Answer 26

6.00

Question 27

A RSC (reimbursable service contract), with the exception of ______________, may be negotiated between the affected command and the state/federal/local government, public body, or private entity.

Answer 27

motion/film picture

Question 28

REIMBURSABLE SERVICES. A contractual Agreement with a requester shall in no way reduce ____________________________________________.

Answer 28

normal and regular services of the Department

Question 29

Personnel assigned to provide law enforcement services on a reimbursable basis ________ all applicable employee rights and benefits afforded to them by the Department.

Answer 29

shall maintain

Question 30

When a request for reimbursable services is made, the Division/Area commander ____ ensure that a formal written Agreement is prepared and all required approvals are obtained prior to any services being performed.

Answer 30

shall

Question 31

When the Department enters into a RSC (reimbursable service contract) with a private entity, the RSC shall include an ___________ clause.

Answer 31

indemnification

Question 32

When the Department enters into a RSC (reimbursable service contract) with a public entity (i.e., a federal, state, or local agency), an Area command or Division ______ include an indemnification clause in the Agreement.

Answer 32

should

Question 33

REIMBURSABLE SERVICES MORE THAN $50,000. Time Frame. When considering an Agreement start date, the command shall allow a minimum of ___________ (or more if a resolution is required [refer to paragraph 9. of this chapter]) for CSU to process the Agreement

Answer 33

four months

Question 34

When processing a RSC, commands shall contact their Division overtime coordinator for a reimbursable ___________ code. A ___ code is required by the assigned officer to be entered onto their CHP 415, Daily Field Record, to capture the overtime detail work.

Answer 34

SP (special project); SP