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MAS > 3.5 Item Master > Flashcards

3.5 Item Master Flashcards

1
Q

What is the Item Master application used for?

A

define items that are stocked within storerooms

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2
Q

What are items grouped in?

A

Item Set

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3
Q

How can items be shared across organizations?

A

If organizations use the same item set

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4
Q

Main attributes of the item

A

Commodity Code
Order / Issue Unit
Lotted Item
Rotating Item
Condition Enabled

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5
Q

When are main item attributes defined?

A

Upon creation

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6
Q

What can also be specified (aside from main attributes) for an item upon creation?

A
  • Alternate items
  • List of condition codes that should be applied
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7
Q

What on an item is specific to a single organization?

A
  • Safety Hazards, and
  • Tax Codes
    applied to the item
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8
Q

What are item kits and where are they created?

A

collections of items that are issued as a single unit

Item Master application

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9
Q

Where can items be added to 1 or more storerooms?

A

Item Master application

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10
Q

Safety Hazards and Tax Codes vary by _____

A

Organization

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11
Q

Where are Safety Hazards and Tax Codes specified?

A

Item Master application

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12
Q

What does it mean to specify an item as a consignment item?

A

considered part of the consignment inventory

paid for when consumed

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13
Q

Where can an item be specified as tax-exempt?

A

Item Master application

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14
Q

Define Receipt Tolerance

A

Percentage of items that can be received over the amount ordered in the initial agreement

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15
Q

Where are vendors that carry the item specified?

A

Item Master application > Vendors tab

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16
Q

Where are specifications for an item specified?

A

Item Master application > Specifications tab

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17
Q

Where are parts needed to build an item assembly structure specified?

A

Item Master application > Item Assembly Structure tab

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18
Q

Where are outside documents related to an item attached?

A

Item Master application > Attachments

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19
Q

Rotating Item

A

Serialized asset that is defined with a common item number

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20
Q

Example of rotating item

A

pump
notebook

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21
Q

Why designate an item as rotating?

What characteristics would it have?

A

shares properties of both items and assets

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22
Q

A rotating item can have _________ and ______

A

an inventory value
an issue cost

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23
Q

A rotating item is an inventory item with:

A
  • a generic item number
  • a current balance
  • multiple instances that can be used in various locations around a plant
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24
Q

Example of tracking a rotating item

A

10 individual 5-horsepower pumps can be tracked with the single item identifier PUMP-5HP

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25
Q

True/False: A rotating item is consumable

A

False: A rotating item cannot be consumed

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26
Q

How is a rotating item maintained?

A

as an asset

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27
Q

Steps to create a rotating item

A
  1. Create item
  2. Add item to storeroom (Inventory)
  3. Create an asset for this item
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28
Q

How to create an asset for an item

A

through Asset application, or by creating a Purchase Order for the rotating item and serializing it once received

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29
Q

Benefit of associating an Asset with a rotating item

A

Balances can be displayed and tracked for the item

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30
Q

What is a rotating item tracked by?

A

Item number in Inventory records
Asset number in Asset records

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31
Q

True/False: an item can be both a spare part and a rotating item

A

False: an item cannot be both a spare part and a rotating item

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32
Q

What happens on the existing asset referencing a rotating item, when the rotating item’s specifications are changed in the Item Master application?

A

specifications updated automatically

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33
Q

What happens on an existing location referencing a rotating item, when the rotating item’s specifications are changed in the Item Master application?

A

Not updated

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34
Q

Why can’t an item be both a spare part and a rotating item?

A

Rotating items are generally maintained, not consumed (or just used once)

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35
Q

Item Kit

A

group of items issued as a single unit

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36
Q

How is an item kit added to a storeroom?

A

assembled and added to the storeroom as a package of items

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37
Q

How to denote an item as a kit?

A

check the Kit? slider on the main Item tab

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38
Q

How is the structure of an item kit defined?

A

Item Assembly Structure tab:
items that make up the kit, and quantities of the items are specified

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39
Q

How to add item kit to work order?

A

Preassemble and assign

40
Q

Where is cost and balance information of an item kit located?

A

Inventory record of the kit

41
Q

What are the parts of the item kit?

A

Individual items that make up the kit

42
Q

True/False: Items are not tracked separately in Inventory once assembled into a kit

A

True

43
Q

True/False: Balances for an item record includes instances of the item that are part of a kit

A

False: Balances for an item record for which instances are part of a kit do not include those instances

44
Q

What is the effect of item balances when assembling an item kit?

A

Balance of item kit record increases
Current available balance of components used to construct the item kit decreases

45
Q

Example of task performed by Item Kit

A

routine maintenance

46
Q

True/False: An item kit is issued to a work order as a single item kit record

A

True: multiple, separate item records are not required

47
Q

What is done with unused components of an item kit, when the technician is finished performing work on a work order?

A

returned back to the storeroom

48
Q

Disassemble Kit

A

breaks item kit back into respective components in inventory

49
Q

Effect of dissembling kit on inventory balances

A

Decreases balance of item kit record
Increases balance of individual kit components in storeroom

50
Q

True/False: An item kit cannot be added to a storeroom if all individual components of the kit do not exist in the storeroom

A

False: if the component items do not exist in the storeroom, inventory records are created for those items

51
Q

True/False: Item kits cannot contain condition-enabled, rotating, or lotted items

A

True

52
Q

True/False: Item Kits can be assembled/dissembled across multiple storerooms

A

False: Kits cannot be assembled/dissembled across storerooms. The items must be gathered or returned to a single storeroom location

53
Q

In a given storeroom, the number of item kits must be (less than / equal to / greater than) individual parts in the storeroom

A

less than

54
Q

Item Assembly Structure

A

list of parts and subassemblies that are needed to build an item or define the requirements of a location

55
Q

True/False: Item Assembly Structures can be used on Rotating Items

A

True

56
Q

True/False: Item Assembly Structures cannot be used on items in a kit

A

False: can be used on rotating items and on items in a kit

57
Q

Describe how an item assembly structure can be copied

A

use for an existing item as a template, then copy to another item record

58
Q

Requirement for parent item in an Item Assembly Structure, in order for it to be applied to an asset or operating location

A

must be a rotating item

59
Q

What kind of item can be used as the top level of an item assembly structure?

A

any item

60
Q

How to identify an item assembly structure

A

specify the item assembly structure on an item record, and use the parent item number associated with the item assembly structure to identify it

61
Q

What enables/disables what can be done to an Item record?

A

Status field

62
Q

How are changes from an item applied from a higher level to a lower level? Describe

A

Inheritance rules

Change to the item status is applied to the organization and to the inventory level

From the organization level, a status change is applied at the inventory level

63
Q

Item Master status types

A

Pending
Planning
Active
Pending Obsolescence
Obsolete

64
Q

Default status of a new item record?

A

PENDING

65
Q

What items are not available from item lookups?

A

Items in status PENDING, and status OBSOLETE

66
Q

What status of items are not available for Material Use Transactions or Material Receipts Transactions?

A

Items in status PENDING, PLANNING

67
Q

What status of items cannot be used in Purchase Requests and Purchase Orders?

A

Items in status PENDING

68
Q

What status of items cannot be made ACTIVE in a Storeroom?

A

Items in status PENDING

69
Q

What status of item is available without restrictions? Describe

A

Items in status ACTIVE

  • available from lookups
  • can be made ACTIVE in storerooms
  • can be received into a storeroom in ACTIVE status
70
Q

Restrictions on items in status Pending Obsolescence

A

can still be used in regular transactions, but existing balances cannot be replenished

71
Q

Where can items in status Obsolete be used?

A

only to generate invoices and historical purposes

72
Q

List the stock category types

A

Non-stocked (NS) items
Special order (SP) items
Stocked (STK) items

73
Q

Benefit of using stock category types

A

Helps identify items for reorder and minimizes admin work when ordering occasionally used items

74
Q

Define this stock category type: Non-stocked (NS) items

A

Items that are not stocked on a regular basis and are not automatically reordered.

75
Q

Benefit of using Non-stocked (NS) stock category type

A

Because this item may be needed once in a while, the record is useful for cost tracking and for future references.

76
Q

Define special order (SP) items

A

Items that are ordered only once, for an unexpected need or for a one-time work order.

77
Q

True/False: Special Order (SP) items are not kept in stock

A

True

78
Q

True/False: a permanent record is required for Special Order (SP) items

A

False: a permanent record is not required

79
Q

Jenny deletes the Special Order (SP) item record after the corresponding work order is completed. Is this proper procedure?

A

Yes - the item record can be deleted afterwards

80
Q

Define Stocked (STK) items

A

Items that are stocked continuously as they are frequently needed

81
Q

What is the default stock category type for a new item in a storeroom?

A

Stocked (STK)

82
Q

What stock category type is included in the reorder process?

A

Stocked (STK) items

83
Q

True/False: for an item of stock category type Stocked (STK), the reorder criterion is the same across all storerooms

A

False: reorder criterion is specific to each storeroom location

84
Q

Define consignment item

A

owned by external vendors

85
Q

Where are consignment items located?

A

Local storeroom

86
Q

Which inventory are consignment items part of?

A

consignment inventory

87
Q

Where are consignment items kept?

A

storeroom

88
Q

When is an item specified as a consignment item?

A

upon creation of the item

89
Q

Which items cannot be flagged as consignment items?

A

Rotating items
Condition-enabled items

90
Q

Options for generating invoices for consignment items

A

Consumption
Frequency
Manual

91
Q

Describe the Consumption method of generating an invoice for a consignment item

A

Invoice generated automatically upon item consumption

92
Q

Describe the Frequency method of generating an invoice for a consignment item

A

ConsignmentInvoiceCronTask: Cron Task that evaluates consignment items to be processed

93
Q

What determines the next invoice date, for the ConsignmentInvoiceCronTask?

A

frequency and units specified on the inventory record

94
Q

How frequently does the ConsignmentInvoiceCronTask Cron Task run?

A

Daily unless specified otherwise

95
Q

Where can you set the maximum number of lines on a Consignment invoice?

A

Organizations application

96
Q

How many invoices are created for consignment items, via the ConsignmentInvoiceCronTask?

A

1 invoice per vendor

MAS (50 decks)

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