2.2f Purchasing Options

Question 1

PO Options

Require Approval to Convert PR to PO or Contract?

Answer 1

Specifies whether Maximo will require a PR to be approved before it can be converted to a PO or Contract.

Question 2

PO Options

Close PR/RFQ When All PR/RFQ Lines Have Been Copied to POs or Contracts?

Answer 2

Specifies whether Maximo will automatically convert the status of a PR or RFQ to CLOSED when all the PR or RFQ lines have been copied to POs or contracts.

Question 3

PO Options

Add Standard Service Costs to Direct Issue Lines Only

Answer 3

Specifies when Maximo will automatically add Standard Service Costs to Direct Issue lines.

Question 4

PO Options

Create Approved PO from Contract on PR Approval?

Answer 4

Specifies the conditions under which Maximo automatically creates a PO from a contract

Question 5

PO Options

Allow Receipts against Services by Default?

Answer 5

Specifies when Maximo will allow receipts against services.

Question 6

PO Options

Allow the Generation of Special Order Items?

Answer 6

Specifies whether Maximo will allow the generation of Special Order items.

Question 7

PO Options

Enable Option to Automatically Close POs on Invoice Approval?

Answer 7

Specifies whether Maximo will automatically close POs.

Question 8

PO Options

Allow Cost and Tax Adjustments on PO Revision

Answer 8

If you enable this option, you can modify the unit cost, the line cost, and the tax cost for purchase order line items.

The purchase order must be in PNDREV (Pending Revision) status.

Question 9

PO Options

Allow Receipts and Invoices on PO Revisions?

Answer 9

The default for this option is that receipts and invoices are processed against a purchase order while the purchase order is being revised.

The previous revision of the purchase order stays in APPR (Approved) status until the new revision of the purchase order is approved.

Question 10

PO Options

Do not allow assets to be returned to vendor if transactions are posted?

Answer 10

If checked, this option will disallow rotating assets to be returned to a vendor even if the asset has been ‘used’ within the system.

For storeroom-received assets, the system will require the asset’s location and inventory cost to match the storeroom and receipt cost of the original receipt.

For direct issue received assets the system will require the location of the asset to be equivalent to the location the asset was originally received, and that no other financial transactions reference the asset.

Question 11

Contract Options

Add/Modify Contract Types

Answer 11

Create a new Contract Type and specify corresponding internal Contract Type

Modify pre-existing Contract Type (description field appears editable only)

Question 12

Associate Terms / Properties to Contract Types

Answer 12

Terms:
Terms and Conditions application

Properties:
cannot be added/deleted, referenced from the Internal contract type. Can modify values on a property for a given contract type

Question 13

Tax Options > Tax Type

Answer 13

Create tax options for tax types

Question 14

Tax Options > Tax Codes

Answer 14

Configure tax code hierarchy

Question 15

PO Labor Options

Require PO to Approve Inside Labor?

Answer 15

Specifies whether a PO is required to procure labor that is inside the organization.

Question 16

Invoice Options

Update G/L Post Date with Vendor Invoice Date?

Answer 16

Select this option to copy the Invoice Date specified by the vendor to the G/L Posting Date field.

Question 17

Invoice Options

Validate Financial Period at Invoice Save?

Answer 17

Validate financial period each time the invoice is saved

Question 18

Invoice Options

Maximum Number of Lines for a Consignment Invoice

Answer 18

Specify maximum number of lines that can be specified on a consignment type of invoice