11- Corp Policies- Care and custody Flashcards
According to the corporate policy about care and custody of Brampton equipment and property, What is the primary purpose of the directive?**
a) To provide guidelines for employee discipline
b) To outline procedures for reporting incidents to the police
c) To remind staff of their duties towards City-owned assets
d) To establish progressive discipline processes
C
The purpose of this directive is to remind all staff who have in their possession, either on a fulltime basis, or on loan for a short period, City owned/issued assets, (computers, laptops, cell phones, blackberries, digital cameras, vehicles, equipment, etc.) whether while at work, away from their normal workplace or at their place of residence, of their duties and responsibilities towards the care, custody and control of these City assets.
According to the corporate policy about care and custody of Brampton equipment and property, who does the directive apply to?**
a) Only full-time employees
b) Only part-time employees
c) All employees, regardless of employment type
d) Only employees with high-value assets
C
All employees, full-time, part-time, contract and otherwise, who have in their possession, and use of, a City asset either as assigned to them or on loan for a short period of time.
According to the corporate policy about care and custody of Brampton equipment and property, What precautions should be taken for high-value or theft-sensitive items?**
a) Store them in the trunk of a vehicle
b) Lock the areas containing the items after business hours
c) Leave them unattended in secured areas
d) Loan them out to trusted colleagues
B
City vehicles, when left unattended, are to be locked and the keys appropriately secured by the individual to whom the vehicle has been assigned.
- All assets assigned to an individual, including computers, laptops, cell phones, blackberries, digital cameras, etc. should NOT be left in any vehicle for any extended period of time. If you are required to leave the asset(s) in your vehicle for a short period of time, be sure to store it out of sight, preferably in the trunk.
- Employees shall make adequate provision for the physical security of equipment in their custody. Areas containing equipment shall be kept locked after business hours or at other times when not in use. Special precautions shall be taken in the case of high-value or theft sensitive items.
According to the corporate policy about care and custody of Brampton equipment and property, What is expected in the use or operation of an assigned City vehicle?**
a) Abusive or careless behavior is acceptable
b) An appropriate level of care
c) Vehicles should be left unattended
d) Vehicles should be used for personal purposes
B
An appropriate level of care for an assigned City vehicle is expected. Abusive or careless behaviour in the use or operation of an assigned City vehicle is not acceptable.
According to the corporate policy about care and custody of Brampton equipment and property, What should employees do if they need to leave an asset in their vehicle temporarily?**
a) Leave it in plain sight on the backseat
b) Store it out of sight, preferably in the trunk
c) Keep it in the glove compartment
d) Do not leave assets in a vehicle
B
All assets assigned to an individual, including computers, laptops, cell phones, blackberries, digital cameras, etc. should NOT be left in any vehicle for any extended period of time. If you are required to leave the asset(s) in your vehicle for a short period of time, be sure to store it out of sight, preferably in the trunk.
According to the corporate policy about care and custody of Brampton equipment and property, Who is responsible for determining the appropriate response to infractions?**
a) Peel Regional Police
b) The employee’s family
c) The employee’s department
d) The Insurance Claims Coordinator
C
t will be the responsibility of the employee’s department to determine the appropriate response to infractions. Failure to comply with this policy may result in loss of privileges and/or disciplinary action up to and including dismissal, depending on the severity of the infraction. All disciplinary action will be in accordance with the Corporation’s progressive discipline process.
According to the corporate policy about care and custody of Brampton equipment and property, When must damage or theft of an asset be reported to the immediate Supervisor?**
a) Within 48 hours
b) Within 24 hours or as early as possible
c) Within a week
d) Only if the value exceeds $1000
B
If an asset is damaged or stolen while it is your responsibility, it must be reported to your immediate Supervisor within 24 hours or as early as possible. An internal Insurance Incident Report must be completed, signed by your immediate Supervisor and forwarded to the Insurance Claims Coordinator within 48 hours of the incident or as soon as time permits
According to the corporate policy about care and custody of Brampton equipment and property, If an asset is stolen and valued at over $1000, what action must be taken?**
a) Report it to the immediate Supervisor
b) File an internal Insurance Incident Report
c) Report it to the Peel Regional Police and file a police report
d) Ignore the incident as it is not covered by insurance
C
If the asset is stolen, and is valued at over $1000, the theft must be reported to Peel Regional Police and a police report must be filed.
According to the corporate policy about care and custody of Brampton equipment and property, Who is authorized to use an asset assigned or loaned to an employee?**
a) Family and friends of the employee
b) Only the employee
c) Any colleague within the department
d) Any employee within the organization
B
While the asset is your responsibility, it should not be loaned out or given to others to use. The asset is not for use by family or friends of employees. It is for the sole use of the employee to whom it has been issued or loaned in order to complete work related activities. Assets are to remain within an employee’s care, custody and control.
According to the corporate policy about care and custody of Brampton equipment and property, What is the consequence of failing to comply with the policy?**
a) Verbal warning
b) Written warning
c) Loss of privileges and/or disciplinary action
d) No consequences
C
t will be the responsibility of the employee’s department to determine the appropriate response to infractions. Failure to comply with this policy may result in loss of privileges and/or disciplinary action up to and including dismissal, depending on the severity of the
According to the corporate policy about care and custody of Brampton equipment and property, What is the time frame for completing and forwarding the internal Insurance Incident Report after an incident?**
a) 24 hours
b) 48 hours
c) 72 hours
d) 1 week
B
If an asset is damaged or stolen while it is your responsibility, it must be reported to your immediate Supervisor within 24 hours or as early as possible. An internal Insurance Incident Report must be completed, signed by your immediate Supervisor and forwarded to the Insurance Claims Coordinator within 48 hours of the incident or as soon as time permits.
According to the corporate policy about care and custody of Brampton equipment and property, *Under what circumstances may an employee be charged for loss or damage to City-owned assets?**
a) If the employee reports the incident promptly
b) If the loss or damage is attributable to negligence or unauthorized use
c) If the asset is not of high value
d) If the incident is not reported to the police
B
The employee may be charged for any loss or damage to City owned/issued assets that are attributable to their negligence or unauthorized use.
According to the corporate policy about care and custody of Brampton equipment and property, What is the recommended storage location for City-owned assets in an employee’s care?**
a) Any visible location in the workspace
b) In a locked area after business hours
c) In the trunk of a vehicle
d) Shared storage areas with other employees
B
Employees shall make adequate provision for the physical security of equipment in their custody. Areas containing equipment shall be kept locked after business hours or at other times when not in use. Special precautions shall be taken in the case of high-value or theft sensitive items.
According to the corporate policy about care and custody of Brampton equipment and property, *What is the basis for determining disciplinary action for infractions?**
a) The employee’s length of service
b) Severity of the infraction
c) The value of the stolen asset
d) The employee’s job title
B
Failure to comply with this policy may result in loss of privileges and/or disciplinary action up to and including dismissal, depending on the severity of the infraction. All disciplinary action will be in accordance with the Corporation’s progressive discipline process.
