Missed Questions 2 Flashcards
A project team has just successfully completed development of an underwater exploration device, which has cost more than $US3 billion to deliver. The company immediately orders five more units to be delivered, but with a budget of $US1 billion. The stakeholders’ reason for the reduced budget was since the technology has been developed, the project can be funded for building costs primarily, with a small amount for troubleshooting or development work. The stakeholders’ priority is to recoup some financial value from the first project.
How should the team and the product owner approach this situation?
- Explore with the stakeholders less risky ways to gain financial value from the first project.
- Create a story map for the proposed development with the risks clearly accounted for in the work items.
- Research the risk associated with the low budget for this work and present this to the stakeholders.
- Include a feature that addresses the risk approach to this work.
Research the risk associated with the low budget for this work and present this to the stakeholders.
Explanation: Since the stakeholders’ priority is to recoup financial value from a previous project, their focus is on the money. You need to speak directly to them about the money, in this case how the low budget presents a risk that could create serious problems. Exploring other options will not address an additional risk inherent in this scenario—that of unrealistic stakeholder expectations. Both of these are part of the steward’s role in the project.
A project manager has drafted a project management plan. While working with the stakeholders, the project manager observes that the key stakeholder’s priorities for the scope and schedule are vastly different from the priorities of all of the other stakeholders.
Key stakeholder - site upgrades and user improvements in a 9-month project schedule
Stakeholders F, K, and S - user improvements in a 3-month project schedule
Stakeholder A has openly stated that the broader scope and longer schedule are necessary for project success.
What should the project manager do first in order to get this project management plan approved?
- Negotiate with all stakeholders until they agree to common scope and schedule baselines.
- Proceed with the key stakeholder’s scope and schedule baselines.
- Ask the key stakeholder to present data to support the business case for a longer schedule and broader scope.
- Facilitate a meeting with all stakeholders to agree to the scope and schedule baselines.
Ask the key stakeholder to present data to support the business case for a longer schedule and broader scope.
Explanation: Asking the key stakeholder for data that supports the business case for a longer schedule and broader scope is the best choice here. Successful project outcomes support business objectives. If the key stakeholder can produce this information, then the others should agree or a negotiation can then take place. The key stakeholder’s point of view probably matters more than that of the others. However, even the key stakeholder’s point of view needs to be evaluated and verified with data before any action is taken.
During the negotiations with a vendor, the buyer specifies that the vendor must provide weekly reports that include work performance data as well as work performance information. Which of the following is an example of work performance data. [Pick Two]
- The amount of money spent to date
- The number of hours of work (effort) that were more (or less) than expected
- The variance between percentage of actual defective products versus the planned (expected) percentage of defective products
- Whether the project received more (or fewer) change requests than expected.
- The number of tasks completed
Answer: The amount of money spent to date
Explanation: This is an example of work performance data that provides raw numbers.
x The number of hours of work (effort) that were more (or less) than expected
Explanation: This is an example of work performance information. It provides context or meaning to the work performance data. The analysis of work performance data against actual measurements provides the foundation for work performance information.
x The variance between percentage of actual defective products versus the planned (expected) percentage of defective products
Explanation: This is an example of work performance information. It provides context or meaning to the work performance data. The analysis of work performance data against actual measurements provides the foundation for work performance information.
x Whether the project received more (or fewer) change requests than expected.
Explanation: This is an example of work performance information. It provides context or meaning to the work performance data. The analysis of work performance data against actual measurements provides the foundation for work performance information.
Answer: The number of tasks completed
Explanation: This is an example of work performance data that provides raw numbers.
The project sponsor is not convinced that an agile track should be used in a new R&D project due to the need for certainty that specific features will be ready for mass production no later than a specific date.
How can agile methods ensure that the needs of the sponsor can be fulfilled in a hybrid project approach? [Pick Two]
- Requirement priorities are confirmed at each iteration
- Incremental development reduces risk of quality delays
- A product roadmap can provide a detailed breakdown
- Stories can be broken down into granular epics
Requirement priorities are confirmed at each iteration
Explanation: Valid agile methods to secure on-time delivery:
- backlog reprioritization at every sprint
- Impact mapping for feature-level view
- incremental testing secures progressive development
Distractors are wrong because roadmaps and epics are high-level, not detailed views
Incremental development reduces risk of quality delays
Explanation:Valid agile methods to secure on-time delivery:
- backlog reprioritization at every sprint
- Impact mapping for feature-level view
- incremental testing secures progressive development
Distractors are wrong because roadmaps and epics are high-level, not detailed views
A project stakeholder has submitted a change request. At this point in the process, this step was just completed:
The project manager ensures that a controlled deliverable is affected by the change request.
What is the next step of the change request process?
- The project manager routes the impact statement to the appropriate individual(s) (perhaps, the project manager himself/herself) for review.
- The change is approved or denied.
- The project manager ensures the request passes the preliminary filter (e.g., request is complete; not a duplicate; applicable to the project).
- The project manager prepares an impact statement for the change request.
The project manager prepares an impact statement for the change request.
Explanation: This is the correct next step, according to the PMI manual on PMP exam preparation.
A company is contracted to manufacture oil storage tanks for a construction project. According to the latest project report, the tanks are missing a venting system, as required by international industry standards. The project manager seeks advice from the company’s operations supervisor, who states that this will have an adverse effect on the quality of the product.
What should the project manager do to correct the situation?
- Allow the vendor to complete the construction and the owner to fix the issue after the product is delivered.
- Empower the team to create a makeshift venting system that meets the standards.
- Initiate a change request with justification for the design of a venting system for the tank.
- Alert the vendor about the flawed design and insist they fix it as it was in scope of their contract.
Initiate a change request with justification for the design of a venting system for the tank.
Explanation: Because this is a serious design flaw that impacts product quality and project success, it must be rectified. The best approach is to obtain change request approval for the execution of the missing work.
A project stakeholder has submitted a change request. At this point in the process, this is the step that was just completed:
The project manager logs the change request.
What is the next step of the change request process?
- The project manager prepares an impact statement for the change request.
- The project manager routes the impact statement to the appropriate individual(s) (perhaps, the project manager himself/herself) for review, approval, or rejection.
- The project manager ensures the request passes the preliminary filter (e.g., request is complete; not a duplicate; applicable to the project).
- The project manager ensures that a controlled deliverable is affected by the change request.
The project manager ensures the request passes the preliminary filter (e.g., request is complete; not a duplicate; applicable to the project).
Explanation: This is the correct next step, according to the PMI manual on PMP exam preparation.
An important change is requested at the end of a project. While this change is needed to solve an urgent issue that could affect business continuity, it will extend the schedule and increase the cost.
What should the project manager do next?
- Reject the change.
- Communicate the impact on the budget and schedule.
- Submit a change request.
- Implement the change.
Submit a change request.
Explanation: The Project manager must follow the agreed up policies and procedures
In general, who can submit change requests?
- The sponsor
- Junior project team members
- The project manager
- All the other answers
All the other answers
Explanation: In general, any stakeholder can submit a change request, though organizational policy may limit this process to certain individuals.
A project stakeholder has submitted a change request. At this point in the process, this step was just completed:
The change is approved.
What is the next step of the change request process?
- The approved change is communicated to the relevant individuals.
- The change request is closed.
- The approved change is executed.
- The project manager prepares an impact statement for the change request.
The approved change is communicated to the relevant individuals.
Explanation: This is the correct next step, according to the PMI manual on PMP exam preparation.
A project is started based on the approved scope.
As the project design is being implemented, a team member says that the product will not meet the requirements in certain situations. Correcting the issue will not only cause an increase in scope and costs, but the project will also miss the deadline.
The project sponsors do not have additional funding to support the project.
Considering this information, what should the project manager do?
- Resolve the issue to satisfy the customer.
- Conduct a risk analysis and update the project sponsor.
- Contact the customer and negotiate for risk acceptance.
- Enact the Perform Integrated Change Control process.
Conduct a risk analysis and update the project sponsor.
Explanation: The Risk Register exists for the project team and stakeholders to understand potential problems with the project. Since the team member may not have all the answers, it is necessary to first perform a full risk analysis and update the project sponsor before making any decisions.
During the final stages of a project, an issue with equipment provided by a subcontractor is identified. After conducting an impact analysis, what document should the project manager consult to determine how to address this issue?
- Procurement process manual
- Communications management plan
- Vendor contract
- Change management plan
Change management plan
Explanation: If the impact analysis supports a change to the project, then the change management plan should be consulted.
Source: PMI®. This question was formerly on the PMP® exam.
A project stakeholder has submitted a change request. At this point in the process, this step was just completed:
The project manager ensures the request passes the preliminary filter (e.g., request is complete; not a duplicate; applicable to the project).
What is the next step of the change request process?
- The project manager ensures that a controlled deliverable is affected by the change request.
- The project manager prepares an impact statement for the change request.
- The change is approved or denied.
- The project manager routes the impact statement to the appropriate individual(s) (perhaps, the project manager himself/herself) for review.
The project manager ensures that a controlled deliverable is affected by the change request.
Explanation: This is the correct next step, according to the PMI manual on PMP exam preparation.
During project implementation, a functional manager asks to include additional functionality that will benefit the customer. What should the project manager do?
- Submit the request to the change control board (CCB).
- Engage the stakeholders to obtain their agreement.
- Refer the request to the project sponsor and the steering committee.
- Immediately implement the change to satisfy the customer.
Submit the request to the change control board (CCB).
Explanation: The scope management plan establishes how the scope will be defined, developed, monitored, controlled, and validated. Any changes to scope must be processed through the agreed-upon process of change control.
Source: PMI®. This question was formerly on the PMP® exam.
The project manager and other stakeholders are reviewing the project risks related to creating a new product. They are concerned that performing a marketing activity on the project will not achieve the desired business results of generating interest in the new product. A marketing firm offers a guarantee of attracting at least 10,000 visitors to the company website per month, or they do not charge for this service. What is the most likely type of risk response associated with this guarantee?
- Exploit
- Enhance
- Mitigate
- Transfer
Transfer
Explanation: A transfer strategy shifts the risk and the responsibility for the response to a third party. It often takes the form of guarantees, insurance, warranties, and experienced contractors.
A client has asked a vendor to perform a large amount of work on an upcoming project. The project manager and subject matter experts feel that their current employees lack the experience to perform a portion of the work correctly. The project manager is given permission to hire three individuals with extensive backgrounds related to this risky portion of work. It’s assumed that this will completely eliminate the risk. What is the most likely type of risk response associated with this approach?
- Mitigate
- Avoid
- Enhance
- Transfer
Avoid
Explanation: An avoid strategy eliminates the risk or changes the jeopardized objective. As the scenario states it will “completely eliminate the risk”; thus it’s an avoid strategy.
The project manager is reading several emails from the key team members. Which of the following statements is the least likely to be considered a risk? [Pick Two]
- The owner of the bakery travels extensively and unexpectedly. It’s possible the owner may not be available to make key decisions.
- The lead architect has been offered a job by a competitor.
- The most experienced packing and delivery crew are currently assigned to a different project. However, they might be available to assist with the bakery relocation project.
- The new location is 500,000 square feet, and the vendor organization is responsible for all construction in this facility.
- The cost of lumber has increased by 20% due to great increases in the cost of fuel.
The new location is 500,000 square feet, and the vendor organization is responsible for all construction in this facility.
Explanation: As stated, this is a high-level description of part of the project scope. There is no indication that this potentially helps or hinders the successful execution of the project.
The cost of lumber has increased by 20% due to great increases in the cost of fuel.
Explanation: This is a fact at this point. Thus, it’s an issue. Had this possibility been identified earlier, it would have been considered a risk.
A project sponsor is risk averse and is therefore concerned about negative impacts on the project. To help with this concern, the project team identifies four project risks and then evaluates both the probability of occurrence and the impact of the risk if it occurs. The team uses a 1-5 scale, 1 being the lowest and 5 being the highest.
Risk Probability Impact
A 2 5
B 4 3
C 3 2
D 2 4
Based on the table, in what order should the project manager rank these risks for risk management purposes?
- C, D, A, B
- B, A, D, C
- B, C, A, D
- D, A, C, B
B, A, D, C
Explanation: Risk severity is the product of probability and impact; the higher the product, the higher the risk is rated.
Source: PMI®. This question was formerly on the PMP® exam.
A project manager works for a company that is preparing to develop a new product. The new product will require currently unavailable skills.
To initiate this project, what should the project manager do?
- Develop a competitor analysis.
- Focus on quality control.
- Develop detailed project requirements.
- Document the risk in the project charter.
Document the risk in the project charter.
Explanation: If you plan to deliver a product and do not possess the skills required, this is a risk. The risk should be documented in the project charter so its impact can be analyzed before project initiation.
A project team is performing above service levels, and there have not yet been any issues. However, there are concerns about whether or not this level of performance is sustainable.
What should the project manager update?
- Project team assignments
- Performance reviews
- Issue log
- Risk register
Risk register
Explanation: If there is a risk to the ability of the team to sustain their level of performance, this needs to be captured in the risk register.
Source: PMI®. This question was formerly on the PMP® exam.