HPM 10.6 Occupational Safety Manual Flashcards
Why was the Occupational Safety manual developed?
Provide guidance to all levels of command on the elimination of conditions and work practices that could result in injury to employees, loss or damage to CHP property, and to provide employees with a safe and healthy work environment.
What are the objectives of the Occupational Safety Manual?
Eliminate suffering by employees. Eliminate economic losses to employees and their families. Conserve the resources of the Department.
What is the purpose of the Occupational Safety Manual?
Provide direction to commanders to ensure a safe and healthy work environment for all employees and to comply with existing safety and health regulatory authority.
To be effective, an occupational safety program needs who’s participation to prevent or mitigate injuries, illnesses, and exposures, and reduce or eliminate accidents and loss or damage to departmental property?
Employee.
Who assists commands in administering safety responsibilities, achieving compliance with safety requirements, and resolving local health and safety issues?
Occupational Safety Committees.
Members of the Occupational Safety Committee represent which bargaining units?
All, as well as local management.
What are safety goals?
Provide direction to all personnel within commands in their efforts to achieve safe and healthy work environments by eliminating and/or preventing occupational injuries, illnesses, or exposures to hazardous substances.
Who is responsible for investigating all complaints alleging unsafe and/or unhealthy conditions in a work environment?
Department of Industrial Relations, Division of Occupational Safety and Health (DOSH).
What Department occupational safety program provides a framework for establishing and maintaining safe work practices and healthy conditions in the workplace?
Injury and Illness Prevention Program (IIPP).
What Department occupational safety program provides affected employees with information regarding hazardous substances listed in the Department of Industrial Relations, Director’s list?
Hazardous Substances Program.
Which departmental employees receive Defensive Driver Training?
Defensive driver training will be provided to departmental employees who are required to drive routinely on official business.
What type of equipment is to be available to specified employees when unsafe conditions cannot be corrected through engineering or administrative controls?
Personal Protective Equipment.
What are the five elements of the Department’s occupational safety program?
Injury and Illness Prevention Plan. Hazardous Substances Program. Defensive Driving Training. Hazardous Exposure Control Programs. Personal Protective Equipment.
What is the supervisor’s responsibility related to occupational safety?
To ensure that their subordinates receive appropriate health and safety training, monitoring employee job performance, and ensuring that employees follow healthy and safe work practices.
What are supervisors required to do when unsafe practices or conditions are observed or reported?
Shall correct unsafe practices or conditions as soon as observed or reported.
Who is required to investigate accidents, injuries, and exposures to determine if unsafe work procedures or conditions were causative.
Supervisors.
What are employees responsible for in regard to occupational safety?
Performing all their duties in a safe and healthy manner. Report unsafe or unhealthy conditions, procedures, or work practices to a supervisor. Participate in safety and health training to ensure the proper and safe use of equipment. Assist fellow employees in the performance of tasks to minimize potential hazards. Contribute to the command’s safety and health program offering suggestions for improvement.
What is the policy-level occupational safety organization within the Department?
Department of Occupational Safety Board (DOSB).
What is the purpose of the DOSB?
To be the departmental arbitrator in interpreting rules, standards, policies, procedures, and definitions relative to departmental safety programs.
Who does the DOSB make recommendations to regarding departmental policy, intervention, or action?
The Commissioner.
How often does the DOSB meet?
At least quarterly.
What is the Division level occupational safety organization?
Division Occupational Safety Committee (DOSC).
What are the functions of the DOSC?
To assist the Division Chief in administering occupational safety responsibilities. Identify failures in systems, procedures, management services, programs, and procedures that relate to prevention or reduction of accidents, injuries, occupational illnesses, and exposures to hazardous substances. Monitor the safety activities of commands to ensure adequate review of accidents, injuries, illnesses, and exposures. Identify and implement appropriate measures to correct deficiencies in systems, policies, procedures, and equipment which have the potential for accidents, injuries, or loses to the Department. Advise the Division Chief and recommend modifications to the Division safety program.
How often is the DOSC required to meet?
At least quarterly.
What is the purpose of the Executive Offices Occupational Safety Committee (EOOSC)?
Identify failures in systems, procedures, management services, programs, and procedures that relate to prevention or reduction of accidents, injuries, occupational illness, and exposures to hazardous substances in these offices. Review vehicle accident, injury, occupational illness, and exposure to hazardous substances reports. Review Executive Offices’ CHP 113As – Safety Inspection Checklist.
Does the EOOSC determine preventability?
No, that is the responsibility of the commander.
How often is the EOOSC required to meet?
At least quarterly.
What is the purpose of the Command Occupational Safety Committee (COSC).
Assists the commander in achieving compliance with occupational safety requirements and resolving health and safety issues in the local command. Review accident, injury, occupational illness, and exposure to hazardous substances reports to determine errors in skills, procedures, equipment, or motivation. Conduct periodic inspections, at least semi-annually, of facilities and equipment to identify potentially unsafe work conditions, practices, or situations. Make recommendations to the commander applicable to local operations.
Major emphasis of the COSC should be on what?
Skill techniques and procedures which minimize operational hazards and which must be utilized by personnel who perform a wide variety of tasks under difficult stress conditions.
Does the COSC determine preventability?
No, that is the responsibility of the commander.
If an employee appeals the commander’s determination of preventability, what shall be done?
The commander shall refer the report to the COSC for recommendation on preventability.
How often is the COSC required to meet?
At least quarterly.
Who is responsible for carrying out the directions of the Division commander in support of the Division’s occupational safety program?
Division Health and Safety Coordinator.
What duties are the Division Health and Safety Coordinator responsible for?
Assisting in developing, implementing, administering, and maintaining the Division’s safety program. Ensuring Division policies and procedures are current, appropriate, and adequate. Coordinating injury and illness claims with the State Compensation Insurance Fund. Reviewing and reconciling specified documents from Areas, sections, inspection facilities, and communications centers. Prepare Division reports for submission to Health and Safety Section. Act as Division liaison in response to departmental inquiries regarding health and safety issues.
Who is responsible for carrying out the directions of the commander in support of the command’s occupational safety program?
Command Safety Coordinator.
What are the duties of the Command Safety Coordinator?
Assisting the commander in developing, implementing, administering, and maintaining the command’s program. Ensure local command policies and procedures are current, appropriate, and adequate.
How should safety suggestions from an individual be channeled?
Channeled to the local command safety committee for consideration.
What format should safety suggestions be submitted?
On a CHP 51, Memorandum.
What unit is responsible for developing, implementing, and administering the Department’s safety programs which are designed to reduce the risk of employee accidents, injuries, and illnesses and to lower the costs associated with these accidents, injuries, and illnesses?
Health and Safety Section/Occupational Safety Unit.
Who are the primary safety instructors for the Department?
Managers and supervisors.
When is the safety performance of employees personal safety evaluated?
During his/her annual performance evaluation.
When are proposed occupational safety goals for the forthcoming calendar year due?
December 15th.
Local command goals will be negotiated with whom?
Division.
When shall each Division prepare consolidated goals and submit them to the appropriate Assistant Commissioner?
By January 15th each year.
Can the goals of a Division be less than the total goals set by local commands?
Yes.
At the end of the calendar year, when would a goal be considered to have been met?
If the number is equal to or less than the approved total.
What are the typical goal categories recommended by the Departmental Occupational safety Board?
Recordable vehicle accidents. Preventable recordable vehicle accidents. Disabling injuries. Preventable disabling injuries. Aircraft accidents. Preventable aircraft accidents. Accidental discharges of weapons.
What categories are commanders no authorized to consider when setting occupational safety goals?
Illnesses and non-disabling injuries.
When an employee is involved in a personal injury, illness, hazardous exposure, or vehicle accident, who shall ensure that an adequate review is conducted so that corrective measures may be identified and implemented?
The commander.
What is a CHP 422?
Individual Accident, Injury, and Safety Recognition Record.
Who has the responsibility to determine preventability of recordable vehicle accidents, injuries, and illnesses?
The commander.
Assignment of preventability may be appealed to whom?
The Command Occupational Safety Committee for review only. The committee cannot change the preventability assignment.
What is the procedure if an employee still disagrees with preventability findings after review by the Command Occupational Safety Committee?
Appeal may be made utilizing the standard grievance procedure of their collective bargaining unit.
When an accident, injury, illness, or hazardous exposure is determined to have been preventable, what is the commander required to do with the involved employee?
Personally conduct an interview with the employee to ensure an understanding of the causative factors.
Is corrective action required to be taken when an employee does not follow safe or healthy work practices?
Yes.
Can repeated poor motorcycle riding practices provide a basis for removal of a rider from motorcycle duty?
Yes.
How often are Area commanders required to perform a safety inspection of departmental facilities?
Semi-annually.
What are safety inspections documented on?
CHP 113A, Safety Inspection Checklist.
What is the CHP 113?
Accident and injury report.
Who is required to prepare CHP 113s for accidents and injuries occurring within the Executive Offices?
The Executive Offices’ Health and Safety Coordinator.
Who is required to prepare CHP 113s in each Division within headquarters?
Each headquarters Division’s Health and Safety Coordinator will complete a composite CHP 113.
Who is required to prepare CHP 113s for accidents and injuries occurring within their Divisions?
Each field Division’s Health and Safety Coordinator will complete a composite CHP 113.
When are CHP 113s required to be submitted to OSU by field Division’s, headquarters Division’s, and Executive Offices’?
No later than the first day of the second month following the report period.
When are CHP 113s required to be submitted to Division from an Area, field Division Office, communications center, inspection facility, and the Academy?
No later than the 15th day of the first month following the report period.
Any accident involving any motor vehicle being operated by members of the Department while on official business is considered what?
A recordable accident.