Hpm 10.3 Personnel Transactions Manual Flashcards
Are employees allowed to accept gifts or gratuities or unusual hospitality that may in any way tend to influence them in the performance of their duties?
No.
What is required if an employee finds themselves involved in a conflict of interest situation?
The employee shall disclose the facts so a departmental inquiry can be made to determine whether a problem exists, and if so, to eliminate it.
What is the purpose of the inconsistent and incompatible activities directive?
To inform all employees of activities, including secondary employment activities, which are inconsistent or incompatible with, or unfavorable to CHP employment.
What is a CHP 18?
Receipt of Inconsistent and Incompatible Activities Statement.
When are employees required to sign a receipt of inconsistent and incompatible activities statement?
During orientation.
Once signed, where is the CHP 18 kept?
Employee’s field folder.
Are their legal statutes that provide a legal basis for enforcing standards of conduct for all state employees?
Yes, in the Government Code.
The holding of public office, the direct or indirect ownership of business concerns, or employment for compensation, is the definition of what?
Secondary employment.
What is a CHP 318?
Notice of Intent to Engage in Secondary Employment.
Prior to engaging in secondary employment activities, employees must do what?
Receive written approval from their commander on a CHP 318, review HPM 1.3.
If an employee’s request for secondary employment is denied and the employee feels that the decision was improper or discriminatory, he/she may appeal the decision through which procedure?
Grievance/Complaint procedure.
What is the employee’s responsibility when they want to engage in secondary employment?
Complete CHP 318 in triplicate. Complete a detailed job description of the requested secondary employment activity and attach it to the CHP 318.
What is the supervisor’s responsibility upon receiving a completed CHP 318?
Make an inquiry into the proposed activity to determine if the activities will be inconsistent or incompatible with state employment. Ensure that those duties listed are descriptive of all duties to be performed, and that they do not interfere with the employee’s ability to perform his/her state duties. Discuss the provisions of the secondary employment request with the employee to ensure that the request is understood and that the employee is aware he/she is not entitled to any special consideration in scheduling. Certify that he/she has discussed the proposed employment with the employee, and indicate on the form whether he/she believes the proposed employment is inconsistent or incompatible.
In what instance would an approved CHP 318 not be forwarded beyond the Area?
When the employment is for 3O calendar days or less.
Where is an approved CHP 318 sent to?
Copy to employee and original in employee’s field folder.
If the CHP 318 is approved for employment in excess of 3O calendar days, who is the commander required to send copies of the CHP 318 to?
Copy to employee. File one copy. Forward original to the next level of review.
When a CHP 318 is denied, where are copies sent to?
Copy to employee. File one copy. Forward original to next level of review.
If the next level of review concurs with the commander’s approval or denial of a CHP 318, where does the original CHP 318 go?
Filed in employee’s field folder, copy previously filed can be destroyed.
What happens if the next level of review countermands a commander’s previous approval of a CHP 318?
The original CHP 318 is returned to the commander, setting forth the reasons for disapproval. The commander is required to have employee terminate secondary employment and the original copy of the CHP 318 is required to be filed in the employee’s field folder.
What happens if the next level of review countermands a commander’s previous disapproval of a CHP 318?
The commander shall be notified to deliver a copy of the approved request to the employee, and file the original CHP 318 in the employee’s field folder.
Secondary employment requests to practice law must be forwarded through the chain of command to where?
Internal Affairs.
Once a secondary employment request to practice law is received by internal affairs, who reviews it to determine the need for specific limitations or clarification?
Internal Affairs and General Counsel.
If no expiration date was set by the employee for the CHP 318, the commander is required to set the expiration date to when?
Date of next annual performance appraisal evaluation.
Under what circumstances can the commander extend the approval date of the CHP 318?
If employee’s performance on their annual performance appraisal is found to be satisfactory and the secondary employment is still in accordance with that set forth on the CHP 318.