40.71 CHP 415 Users’ Manual Flashcards
The 415 is used to collect information regarding timekeeping data and activities for which CHP employees?
Officers, sergeants, and designated employees.
The 415 must be completed within how long after the end of each work shift?
24 hours.
415s containing which items shall be reviewed and approved by supervisors?
Those containing overtime and collective bargaining items.
How many variations of the 415 are there?
5
What are the different 415s and what are they used for?
- 415: used to collect daily timekeeping data and activities of officers, sergeants and designated employees.
- 415A: special details that may require special reporting. This is a yellow form otherwise identical to the 415.
- 415B: 6-page booklet redi-ref for the 415.
- 415C: used for emergency incident reporting.
- 415D: used to collect public contact demographic data.
What is the maximum amount of supplemental 415s that can be submitted per day?
None. There is no limit.
The total number of hours of an original and all supplementals can not be greater than what?
24 hours.
Can a supplemental ever be submitted before an original has been submitted and entered into the MIS?
No.
What must be entered into the skill code box if no skill codes apply to the employee?
Zeros.
For a supplemental 415, are comments in the “activity / comments” section required to explain the supplemental information?
Yes
Can “regular work shift” be supplemented?
Yes, only for business calls.
Can a “Deletion” 415 be used only to delete information from an original 415?
No. Used to delete information from an original or supplemental.
What happens when a “deletion” 415 is submitted for a particular day?
All data in the MIS will be deleted from the record for that day. Correct data for that date must be reentered.
If an employee is on temporary assignment to another Area, other than in-service or other training, what Area should be entered on the 415?
The temporary command Area. Note the reason for the assignment in the Activity / Comments section.
What is entered into the Shift box for an employee assigned a “relief shift” for the month
The start time of the last shift worked prior to RDOs or a leave of absence.
When is an officer entitled to shift differential compensation on a paid leave of absence?
Only when scheduled to work a qualifying shift for the month.
If an officer who is assigned 1345 shift for the month attends a training day at 0800 hours, then projects two vacation days following the training day, will that officer receive shift differential compensation for those vacation days?
No. The officer needed to submit an original 415 for the projected vacation days with a shift start time of 1345 to get the shift differential compensation.
An officer is normally assigned 0800 shift for the month but swaps a shift and works 1430 shift for a day. The officer then projects vacation days off the 415 used the day he worked the 1430 shift. Is this ok?
No. The officer would get shift differential compensation for those vacation days. He’s not entitled to that because his normal shift time is 0800.
Do sergeants receive shift differential compensation?
No.
What qualifies an officer for shift differential compensation?
Shift start time, regardless of whether actually worked or on paid leave of absence.
Does the call back portion of overtime qualify for shift differential compensation?
No.
Where should time be entered under Regular Work Shift if a special project code was used in the Special Box?
Special Time On.
In the Activity Time Summary categories, time is entered in what increments?
Nearest 10 minutes.
Is call back time included in the Activity Time Summary?
No. It’s not time worked.
The total time entries in categories A to Z and the Beat Hours Summary must equal the total time reported in the Regular Work Shift and Overtime (minus standby and call back) within how many minutes?
9
What is the maximum number of entries total for Regular Hours and Minutes and Overtime Hours and Minutes that can be entered into the MIS?
- When more than 11 entries, it is necessary to combine “like” categories prior to data entry.
Does time spent training at the Academy for one day or less go under Misc. Training?
No. Reported under Beat Hours Summary as “AT.”
Should an officer specifically assigned as a Court Officer place his daily time under Court?
No. Court time is time spent on civil or criminal court-related activities. Call back time is not included.
Time spent on which documents is noted in Enforcement Documents?
CHP 215, 267, and 281.
When can time be claimed in the Accident Investigation Completed box?
When a 555 / 556 was previously, or is in the process of, being prepared by the reporting employee.
Is first aid time administered at an accident entered in the Accident Investigation Completed box?
No. Recorded in “U”, emergency services.
Does the primary investigating officer of an accident that is also investigated by MAIT place his time under Accident Investigation Completed?
No. All time for the investigation goes under Beat Hours Summary, Beat 821. All other personnel assisting on scene report their time in the normal manner.
How is time recorded in the Partner Assist category?
Time spent as a partner with an on-duty CHP officer. This section is used to account for time that would be claimed as “Patrol” by the driver officer.
Where would time be recorded for assisting non-law enforcement governmental agencies (e.g. Caltrans)?
Other Assists.
In order to take time under Response Time, does an officer had to have been dispatched via CHP radio?
No. Citizen’s report, monitoring the scanner, etc. would qualify.
In a two-person unit, how is the partner officer’s time recorded when the unit is responding to a call?
Partner Assist.
Do officers permanently assigned to a Vehicle Theft Program record his normal time under Vehicle Theft?
No. (Beat 803)
Where does time spent providing traffic control at a movie detail get recorded?
Traffic control.
An officer provides EMT services at an accident. Where does that time get recorded? What else must be completed?
Time goes in Emergency Services. Must also complete a CHP 330.
An officer provides traffic control and stores a vehicle at a hazmat incident. Where does that time get recorded?
All goes under Hazardous Material Incident. All time spent at a hazmat goes in this section.
What is Miscellaneous Time used for?
All time spent not covered under Beat Hours Summary of in categories A – Y. Any Misc. Time shall be explained in Activity / Comments, side 2.
Where does time spent on motorists services, such as removing 11-25, get recorded?
Misc. Time.
Where does time spent adding gas to a patrol car at a non-CHP facility get recorded?
Misc. Time. All time spent on routine inspections (including adding gas and oil) of a patrol car at a CHP facility are charged under Beat 900 in Beat Hours Summary. Otherwise, if the routine inspection, adding gas, etc. is at a non-CHP facility, the time goes under Misc. Time.
What is the maximum number of entries that can be made in the Beat Hours Summary, including regular time and overtime?
8
In the Beat Hours Summary, time is recorded in what increments?
Nearest 10 minutes.
What is the definition of patrol time?
Officer or sergeant time while driving an enforcement vehicle within the view of the motoring public.
An officer assists the PD by performing a DRE. Is that time recorded in PD Assist?
No. It goes in the Beat Hours Summary as beat DR.
What are the 700 series beats used for?
Safety Service Program duties.
An officer is working a Safety Services Program duty. Is time entered in the Activity Time Summary section? Is the Enforcement Services Count used?
No, Activity Time Summary not used. Yes, Enforcement Services Count is used. All time goes in the Beat Hours Summary using the appropriate 700 series beat.
What are the 800 series beats used for?
Special duty assignments.
Are counts entered in the Enforcement Services Count section for officers / sergeants assigned to special duty?
No, except if the Special Duty Officer is specifically assigned to road patrol duties on beats 1 – 798.
How does an Area Administrative Sergeant record his time?
All time goes under Beat 820 in the Beat Hours Summary.
How does a sergeant assigned as field supervisor record his time?
Beat 822 for actual time spent performing supervisory duties.
If a field supervisor performs administrative duties, how is that time recorded?
Under Admin in the Activity Time Summary.
How is time taken for CAHP Release Time?
On regular work shift initially in a 2-hour increment with 1-hour increments thereafter.
Does an officer writing an accident report at the CHP office record that time under Beat 900?
No. Goes under AI time.
What is Beat 902 used for?
Time on improved surface roads, driveways, and parking lots on private property, and all private property within city limits.
What is Beat 903 used for?
Time on improved surface roads, driveways, and parking lots on county, school district, federal, or other government-owned land.
What is Beat 901 used for?
Time in an incorporated city other than a CHP beat.
What is Beat 904 used for?
Time spent on a patrol beat in a CHP Area other than the officer’s / sergeant’s permanently assigned Area. This does not include activities while on temporary assignment to another Area of Division, or while assigned to a MAIT investigation.
What is Beat 906 used for?
Time on off-highway vehicle recreation areas. Includes time on unimproved surface roads on both public and private property.
What is Beat 907 used for?
Time on unimproved off-highway areas not open to the public for off-highway vehicle recreation.
What is Beat 908 used for?
To track Counter Reports on the 555. Beat 908 shall not be used on the 415.
Where should time spent documenting the 415 and CHP 100 forms be recorded?
Under Beat 909, Briefing / Debriefing.
What is Beat 914 used for?
Time spent assigned to duties related to the Explorer Program.
Who completes the Enforcement Services Count section?
Officers assigned to Beats 1 – 798.
Do personnel assigned to 800 series beats complete the Enforcement Services Count section?
No.
What is the CHP 215 Combo enforcement count used for?
Count of all 215s with a combination of 215 and 40610b violations.
When can a count be taken for Accident Investigations / Reports Completed?
Only when a 555 is completed by the reporting employee.
When can a count be taken for DUI Arrests?
Only when a 202 is completed by the reporting party.
When can a count be taken for CHP 422 warning?
When the 422 is affixed to an unoccupied vehicle. (Not to be used for vehicle storage)
When should an officer take a count in the Partner Assist box?
Every time his / her partner has an enforcement services contact. The combined enforcement service counts and partner assist counts for each officer should total all enforcement / services counts for the shift.
An officer responds to an accident and performs EMT services to 4 victims. What count should go in the EMT/first aid box?
- The total number of persons provided service.
When should an officer take a count in the Hazardous Materials Incidents box?
When a Hazmat report (CHP 407E) is completed.
Short notice court cancellations occur within how many hours of the court appearance time?
24 hours.
What date should be on the 415 for a court cancellation?
The date of the court appearance. (not the date of the notification)
For court cancellation 415s, what information shall be on side 2 in the Activity / Comments section?
- Defendant name
- Case number
- Date of notification
- Person making notification
Does a supervisor have to approve and sign a court cancellation 415?
Yes.
In the court cancellation box, what is entered in the “Day Of” box? In the “Prior” box?
S – Day Of, P – Prior
What else can the Court Cancellation box be used for?
Reimbursable Services Contract short notice cancellations within 24 hours of the contracted detail.
How should an officer record a short notice cancellation of a reimbursable contract on the 415?
Place an “R” in either box of section Z, court cancellation.
What is the most business call time an officer / sergeant can have on Regular Work Shift?
29 minutes.
What increments of time are used in the Regular Work Shift column?
Nearest 1-minute increment.
Are catastrophic leave donations documented on the 415?
No. Processed through Personnel Services Section.
Can an off-duty officer be assigned OIC duty on overtime status?
Shall not.
Does time claimed as OIC have to be approved and signed by a supervisor?
Yes.
Does a supervisor have to approve and sign time claimed as business calls?
Yes.
Time taken as vacation time is recorded in what increments?
30 minute increments.
Can vacation time ever be taken for less than 30 minutes?
Yes, when vacation credits are being exhausted prior to separation from the Department.
Annual leave (non-sick) is recorded in what category? What increments of time?
Under Vacation / 30 minute increments.
Is bereavement time recorded in 1-hour increments for both uniformed and non-uniformed employees?
Yes.
How many hours of bereavement time per occurrence are non-represented employees allowed?
Up to 24 hours.
What happens if an employee has used up all bereavement time?
Employees can use up to 3 days of earned leave credit for each subsequent bereavement
What time is recorded under Injury Leave Credits? Increments?
Time off due to industrial injury where 4800 eligibility has not been approved by SCIF. Hourly increments.
How do employees assigned to an alternate work week record time in Injury Leave Credits?
Must revert to an 8-hour shift when charging a full pay period.
What section is used to record time spent exhausting leave credits when an employee’s 4800 time has run out?
Injury Leave Credits.
In what order are leave credits used after an employee’s 4800 time has run out?
In the following order: • Sick leave • Vacation / annual leave • CTO • Personal leave (PLP) • Dock
Can employees be on an alternate work week when using 4800 time?
No. Must revert back to an 8-hour work week.
4800 time is recorded in what increments?
1-hour increments.
What is the minimum amount of time that can be charged to CTO?
15 minutes
Time off charged to personal leave is recorded in what increments?
Half-hour increments.
What is dock time used for?
Time off for an approved absence without pay.
What is the minimum amount of time that can be charged as dock time?
6 minutes.
What is the minimum amount of time that can be charged to AWOL? What is it used for?
6 minutes. Used for unapproved absences without pay.
What is Jury Duty time used for? Increments?
Jury duty time falling on a regularly assigned work day. Hourly increments.
Military leave is recorded is what increments?
1-hour increments.
What is Subpoenaed Witness time used for? Increments?
Time served as a witness in a non-job related case on a regularly assigned work day. Hourly increments.
What is Other Code time used for?
Time off with pay; punitive suspensions; donating leave credits to the CAHP time bank.
How would an officer / sergeant on annual leave charge time if they want to use sick leave credits accrued prior to electing the Annual Leave Program?
Use Other Code “S” in half-hour increments.
What is the maximum time an officer / sergeant can use to vote during regular work shift? How is this time recorded?
2 hours. Recorded under Other Codes “Z.”
Total time for a work shift (regular time, time off with pay, and overtime) can not exceed how many hours?
24 hours.
When overtime is worked on a day that was previously reported as an RDO, can the overtime 415 be an Original, Supplemental, or either one?
Either an Original or Supplemental, except that it must be Supplemental if:
• The OT is reimbursable, or
• The OT is for the current FLSA period but in the prior Pay Period.
Should overtime be claimed while on vacation / CTO / annual leave?
Should not be claimed if the hours worked are during the regular work shift time.
Is non-reimbursable OT worked when using leave credits claimed at the regular rate of pay?
Yes. Shall be at the regular pay rate unless:
• OT is worked outside of the regular work shift, or
• OT is for a reimbursable project.
When OT is worked on a regular day off, what should be entered in the “notes” on page 2?
RDO
If an officer has a regular shift work time of 2145 hours, has an RDO on Feb. 2, and goes to court on Feb. 2 at 0900 hours, what date should be used on the OT 415?
Feb. 1, because of the 24 hour clock. OT has started before the officer’s regular shift time on Feb. 2.
What is the earning increment for OT?
Initial period of 15 minutes with 15 minute increments thereafter.
Overtime “total activity” time worked must equal the overtime hours minus standby, call back, and reimbursable non-worked hours, within how many minutes?
5 minutes.
For court overtime, is travel time to and from court encompassed in the total number of hours for court?
Yes.
What is OT duty code 47, business call, used for?
All officers whose cumulative business calls for the day total 30 minutes or more. General OT rules apply but do not include call back.
An officer or sergeant on stand-by requires them to be able to report for work in how much time?
1 ½ hours.
Stand-by OT is accrued at what rate?
One hour’s pay for each 4 hour shift.
If stand-by is worked at a fraction of the 4 hour shift, how much stand-by is earned?
One hour.
What are the Call Back duty codes and what are they used for?
CC – unworked hours associated with court OT.
CB – unworked hours for all other OT duties.
In the OT Worked section, does that include call back time and other unworked time?
No. Includes only actual time worked.
Is a Lunch Period entry required when claiming OT? What if no lunch was taken?
Yes, it is required. Write “none” if no lunch taken.
Do absences in the Projected Absences section have to be consecutive days on or following the date of the 415?
Yes
Can partial-day absences be entered in the Projected Absences section?
No. Full days only. Partial-day absences go under Regular Work Shift.
An officer is assigned to an alternate work shift and is placed on punitive suspension. The officer projects days off on punitive suspension using code X. How many hours are used per day projected?
8 hours each day. During the punitive suspension, the officer reverts to an 8-hour day.
Can the 415 be signed solely wth an I.D. number or sergeant’s S-number?
No. Use regular signature.
What happens if an officer can not sign his / her 415?
The supervisor signs the person’s name and indicates that he / she is signing for the officer. (write “by Sgt. Smith)
On side 2, Daily Field Record, what increments are used for the Start Time and the Elapsed Time?
Actual time expended to the nearest minute.
Are line entries on side 2 done for time expended on the CHP 215?
Yes
When an enforcement stop results in the issuance of the 215, can line entries be made on side 2 for subsequent verbal warnings or services preformed at the same stop?
No
For a verbal warning, what info is entered under activity / comments on side 2?
Section violated and driver’s license number.
For a verbal warning, what info is entered under activity / comments on side 2 if no driver’s license number is available?
- Name and date of birth. If none, then,
* VIN or license plate number
For a motorists service, what info is entered under activity / comments on side 2?
License plate number.
For a motorist service, what info is entered under activity / comments on side 2 if no license plate number is available?
VIN or last 6 digits of the vessel number.
For Assists, what must be entered in the activity / comments section on side 2?
Name of agency or CHP badge number and a comment on the type of assistance provided.
A sergeant’s activities related to direct field supervision of officers involved in road patrol are charged to what beat?
Beat 822
How are administrative activities of field sergeants recorded on the 415?
Under Admin in the Activity Time Summary.
How do sergeants specifically assigned to administrative duties charge their time?
Beat 802 in the Beat Hours Summary.
How do sergeants who supervise special assignment officers charge their time?
Same as those officers do. Ex. Vehicle Theft supervisor would charge time to Beat 820.
If a sergeant takes enforcement action on a patrol beat, what beat is that time charged under on the 415?
The sergeant’s regular beat. For field sgt, it would be Beat 822. All enforcement time would go to Beat 822.
A field sergeant make an enforcement contact and charges that time on the 415 under beat 822. What beat is placed on the enforcement document itself?
Beat 822 goes on all documents.
Do sergeants enter counts for enforcement services, including 215s issued?
No.
