GUIDE TO COMPANY JOURNAL Flashcards
HOW LONG SHALL OLD COMPANY JOURNALS BE RETAINED FOR?
20 YEARS
1.
The company journal records chronologically the day-to-day events of a unit. In it are
entered vital particulars of alarms, accidents, deaths, injuries, other matters requiring an entry for proper record keeping. As such, it forms an official enduring record to be retained for 20 years. Therefore, it is incumbent upon all members to exercise the utmost care in the maintenance, use and preservation of this journal.
FF JONES HAS ASSUMED THE 12X WATCH DURING TODAY’S DAY TOUR. IN WHAT COLOR INK SHALL FF JONES MAKE ENTRIES INTO THE COMPANY JOURNAL?
BLUE OR BLACK INK
2.1
Entries shall be neat, accurate and properly indexed. Entries by member on housewatch
shall be in blue or black ink. Entries by other members shall be in red ink. No line shall
be left blank between entries. Each line shall be started at left in a uniform manner.
FF JONES HAS THE 12X DURING TODAY’S DAY TOUR, HE HAS LEFT HIS POST TO GO TO THE BATHROOM & THE OFFICER HAS INSTRUCTED YOU TO MAKE AN ENTRY IN THE COMPANY JOURNAL. IN WHAT COLOR INK WILL YOU MAKE THIS JOURNAL ENTRY?
RED
2.1
Entries shall be neat, accurate and properly indexed. Entries by member on housewatch
shall be in blue or black ink. Entries by other members shall be in red ink. No line shall
be left blank between entries. Each line shall be started at left in a uniform manner.
YOU ARE DETAILED OUT OF THE HOUSE FOR THE DAY TOUR AND ARE TAKING A MARK INTO THE COMPANY JOURNAL EXPLAINING THAT YOU ARE LEAVING QUARTERS BEFORE THE 0900 HOUR. YOUR ENTRY WILL BE MADE IN RED INK, HOW ARE YOU TO BEGIN YOUR ENTRY?
RANK & SURNAME
2.3 Entries by members, other than member on housewatch, are to begin with rank and
surname, thereby eliminating signature. However this shall not apply to roll call entries.
TRUE/FALSE
ROLL CALL ENTRIES DO NOT REQUIRE SIGNATURES.
FALSE
2.3 Entries by members, other than member on housewatch, are to begin with rank and
surname, thereby eliminating signature. However this shall not apply to roll call entries.
FF WALTER IS DETAILED TO E289 FOR THE DAY TOUR. HE ARRIVES AT QUARTERS TO FIND BOTH UNITS OUT ON RUNS. HE WANTS TO TAKE AN ENTRY INTO THEIR COMPANY JOURNAL THAT HE HAS ARRIVED FOR THE DETAIL. WHAT SHOULD BE INCLUDED IN FF WALTER’S ENTRY.
HIS UNIT NUMBER AFTER NAME
2.4 When member, other than member on housewatch, makes an entry in a unit to which they are not assigned, member shall write unit number after their name. Members making entries in a company journal shared by two (2) or more companies shall write number of their unit after their respective names.
TRUE/FALSE
E289 & L138 SHARE QUARTERS, WHEN FF’S ARE MAKING ENTRIES INTO THE COMPANY JOURNAL THEIR UNIT NUMBER IS REQUIRED AFTER THEIR RESPECTIVE NAME.
TRUE
2.4 When member, other than member on housewatch, makes an entry in a unit to which they are not assigned, member shall write unit number after their name. Members making entries in a company journal shared by two (2) or more companies shall write number of their unit after their respective names.
DESCRIBE THE LAYOUT OF THE BACK OF THE JOURNAL:
PAGES 500 RUNNING BACKWARDS TO 498 - CHIEF’S VISITS
PAGES 497 RUNNING BACKWARDS TO 495 - COMPANY DRILLS (DATE; TRAINING SUBJECT; CONDUCTED BY; GROUPS ON DUTY)
IN A BATTALION CYLINDER DEPOT - PAGE 494 RUNNING BACKWARDS INDEXED FOR MSU MEMBERS & CHIEF OFFICERS (DATE; CYLINDERS EXCHANGED; CYLINDERS FOUND; OFFICER NOTIFIED; INSPECTED BY)
IN THE COMPANY JOURNAL, WHAT PAGES ARE HELD FOR CHIEF’S VISITS?
500 RUNNING BACKWARDS TO 498
3.1
Pages 500 running backward to 498 shall be ruled and indexed to record chief’s visits in accordance with Regulations.
3.2
Pages 497 running backwards to 495 shall be ruled and indexed to record company drills, using the following columnar headings: Date; Training Subject; Conducted By; Groups on Duty.
3.3
In quarters where a Battalion Depot (mask cylinders) is located, the company journal
shall be ruled and indexed for entries by MSU members and chief officers on page 494 running backwards as necessary, using the following headings: Date, Cylinders
Exchanged, Cylinders Found, Officer Notified, Inspected By
IN THE COMPANY JOURNAL, WHAT PAGES ARE HELD FOR COMPANY DRILLS?
497 RUNNING BACKWARDS TO 495
3.1
Pages 500 running backward to 498 shall be ruled and indexed to record chief’s visits in accordance with Regulations.
3.2
Pages 497 running backwards to 495 shall be ruled and indexed to record company drills, using the following columnar headings: Date; Training Subject; Conducted By; Groups on Duty.
3.3
In quarters where a Battalion Depot (mask cylinders) is located, the company journal
shall be ruled and indexed for entries by MSU members and chief officers on page 494 running backwards as necessary, using the following headings: Date, Cylinders
Exchanged, Cylinders Found, Officer Notified, Inspected By
IN A BATTALION CYLINDER DEPOT’S COMPANY JOURNAL, WHAT PAGES ARE HELD FOR MSU & CHIEF OFFICER ENTRIES?
PAGE 494 RUNNING BACKWARDS AS NECESSARY
3.1
Pages 500 running backward to 498 shall be ruled and indexed to record chief’s visits in accordance with Regulations.
3.2
Pages 497 running backwards to 495 shall be ruled and indexed to record company drills, using the following columnar headings: Date; Training Subject; Conducted By; Groups on Duty.
3.3
In quarters where a Battalion Depot (mask cylinders) is located, the company journal
shall be ruled and indexed for entries by MSU members and chief officers on page 494 running backwards as necessary, using the following headings: Date, Cylinders
Exchanged, Cylinders Found, Officer Notified, Inspected By
ON PAGE 498 OF THE COMPANY JOURNAL YOU WOULD EXPECT TO SEE?
CHIEF’S VISITS
3.1
Pages 500 running backward to 498 shall be ruled and indexed to record chief’s visits in accordance with Regulations.
3.2
Pages 497 running backwards to 495 shall be ruled and indexed to record company drills, using the following columnar headings: Date; Training Subject; Conducted By; Groups on Duty.
3.3
In quarters where a Battalion Depot (mask cylinders) is located, the company journal
shall be ruled and indexed for entries by MSU members and chief officers on page 494 running backwards as necessary, using the following headings: Date, Cylinders
Exchanged, Cylinders Found, Officer Notified, Inspected By
ON PAGE 496 OF THE COMPANY JOURNAL YOU WOULD EXPECT TO SEE?
COMPANY DRILLS
3.1
Pages 500 running backward to 498 shall be ruled and indexed to record chief’s visits in accordance with Regulations.
3.2
Pages 497 running backwards to 495 shall be ruled and indexed to record company drills, using the following columnar headings: Date; Training Subject; Conducted By; Groups on Duty.
3.3
In quarters where a Battalion Depot (mask cylinders) is located, the company journal
shall be ruled and indexed for entries by MSU members and chief officers on page 494 running backwards as necessary, using the following headings: Date, Cylinders
Exchanged, Cylinders Found, Officer Notified, Inspected By
E323’S COMPANY JOURNAL DOES NOT HAVE A FLAGGING COLUMN. WHAT IS THE PROPER POSITIONING OF A RED LINE DRAWN IN RELATION TO THE EXISTING RED LINE?
3/8” TO THE LEFT OF THE EXISTING RED LINE
3.4
Where the journal supplied does not have a flagging column, unit commanders shall
cause a red line to be drawn 3/8” to the left of the existing red line to provide for such
column.
IN THE COMPANY JOURNAL, WHERE IS AN ACCURATE LIST OF THE COMPANY ROSTER AFFIXED?
INSIDE FRONT COVER
3.5
Inside the front cover affix a current accurate company roster
R&R
BOX REWOUND AND RESET
HYDRANT INSPECTION
HI
HYDRANT INSPECTION WITH APPARATUS
HIID
INSPECTION
Insp
MESSENGER
Mess
DETAIL
Det
IC
Incoming Platoon
YL
MILITARY LEAVE
ML
MEDICAL LEAVE
RCA
RECEIVED COMPUTER ALARM
RCTS
RECEIVED COMPUTER TEST SIGNAL
RPA
RECEIVED PHONE ALARM
RRA
RECEIVED RADIO ALARM
RTS
RECEIVED TIME SIGNAL
R Vbl A
RECEIVED VERBAL ALARM
RVA
RECEIVED VOICE ALARM
RECEIVED VERBAL ALARM
R Vbl A
RECEIVED COMPUTER TEST SIGNAL
RCTS
RECEIVED TIME SIGNAL
RTS
RECEIVED TELEPHONE ALARM
RPA
22 FLAGGING COLUMN ENTRIES:
ACC - Accidents
AFID - Apparatus Field Inspection Duty-Leaving, Returning to Quarters, Canceled, Stepped Up
MSK Mask Inspection
CV Chief’s Visit to Quarters Mess Messenger
CM Cleaning & Maintenance
OM Omitted
Com Complaints
PR Property lost, missing, found, delivered, received, invoiced, loaned and supplies received
DF Diesel Fuel - measured, ordered, delivered, dispensed OT Overtime
DSP Discipline - Charges
RPR Repairs - Mechanics
EE Entries Examined
RXD Scheduled to Report for or be Relieved from Duty
EI Exchange of Information
SP Special Entries
F Heating Fuel –measured, ordered,delivered
SI Surveillance Insp
Inj Injuries
VIS Visit by Non-Member
LV Leaves (starting at time other than roll call)
TRUE/FALSE
WHEN MAKING ROLL CALL ENTRIES, OFFICER SHALL HAVE THE GROUP NUMBER FOLLOW THE MEMBERS NAME.
TRUE
TRUE/FALSE
OFFICERS SHALL INCLUDE THE NAME OF THE FF ASSIGNED AS THE UNIT CHAUFFEUR FOR EACH TOUR IN THE 9X6 & 6X9 ROLL CALL ENTRY.
TRUE
TRUE/FALSE
IF YOU CHAUFFEUR TAPS OUT DURING THE TOUR, NO ENTRY IS REQUIRED IN THE COMPANY JOURNAL.
FALSE
Any changes in the chauffeur assignment during the tour shall be indicated as a company journal entry by the officer on duty.
(CV) DC Jones, Div 3 conducted regular inspection of qtrs.
WHAT DOES CV MEAN?
CV - CHIEF’S VISIT
(ACC)
BC Jones, Batt 9, visited qtrs. to investigate accident to Mack Pumper #1154 of E 99 and Taxicab Lic #3937 NY which occurred at 1500 hrs, 7/15/65 at intersection of 5th Ave and 42nd St Man. Interrogated Lt Doe and members of working platoon. No injuries to civilians or dept. personnel; damage slight (dented left front fender) to pumper. Found no violation of Dept Regs or directive (or found the following violations of Dept Regs or directives).
WHAT DOES ACC MEAN?
ACC - ACCIDENT
(DSP)
DC Jones, Div. 3, ordered the assignment of 3 extra watches to Fr. 1st grade Patrick Paul for violation of Sec 20.3.1 Regs, viz: use of improper nameplate on housewatch duty.
WHAT DOES DSP MEAN?
DSP - DISCIPLINE
(EI) Lt. Jones discussed the following items with the on-duty members: new Training Bulletin on nozzles, Safety Bulletin on window bars, and street closings in the company’s district.
WHAT DOES EI MEAN?
EI - EXCHANGE OF INFORMATION
(EE)
Capt Jones examined entries per Sec. 15.2.3 Regs.
WHAT DOES EE MEAN?
EE - ENTRIES EXAMINED
(LV)
Lt Jones records message from Fr James Smith reporting sick from residence (230 E 40 St. Man) for virus. Pvt physician, Dr. Ralph Terry (257 E 57 St. Man) (MU 3-2597).
WHAT DOES LV MEAN?
LV - LEAVES - STARTING AT TIME OTHER THAN ROLL CALL
(OM)
Capt Jones records following omitted entry.
WHAT DOES OM MEAN?
OM - OMITTED ENTRY
(CM)
Capt Jones inspected results of CM activities and found such satisfactory. Capt Jones records receipt of 30 payroll checks/stubs from BC Smith, Batt 9, #11514 - 11543
WHAT DOES CM MEAN?
CM - CLEANING & MAINTENANCE
(PR)
Lt Jones records halligan tool missing at Box 546. Search instituted, notifications made.
WHAT DOES PR MEAN?
PR - PROPERTY LOST, MISSING, FOUND, DELIVERED, RECEIVED, INVOICED, LOANED AND SUPPLIES RECEIVED
(DF)
Capt Jones records receipt of 200 gals DF from Mobile Oil Co.Chauf Smith (Receipt #10232) Sec. 19.3.2 Regs CW.
WHAT DOES DF MEAN?
DF - DIESEL FUEL - MEASURED, ORDERED, DELIVERED, DISPENSED
(F)
Capt Jones records receipt of 2,000 gals Heating Fuel from Whale Oil Co. Chauf Fish (Receipt #10334). Sec 19.3.2 Regs CW
WHAT DOES F MEAN?
F - HEATING FUEL - MEASURED, ORDERED, DELIVERED
PRIOR TO THE START OF THEIR TOUR LINE OFFICERS ARRIVE TO EXCHANGE INFORMATION WITH EACH OTHER. WHAT TIME FRAME SHOULD THEY ARRIVE AT BEFORE THEIR TOURS?
15 MINS PRIOR TO THE START OF THEIR TOUR
HOW MANY SIGNALS ARE ALLOWED PER LINE?
NOT MORE THAN 4 SUCH SIGNALS ARE SO ENTERED
1015 (SI) Fr Smith returned to qtrs after making SI at 2206 W 8 St.
WHAT DOES SI MEAN?
SURVEILLANCE INSPECTION
1330 (RPR) Carpenter, John Jones, Bureau of Fire Dept. Bldgs. entered qtrs to make repairs
as per requisition #46 dated 8/6/67.
WHAT DOES RPR MEAN?
RPR - REPAIRS - MECHANICS
1400 (VIS) Misses Smith and Jones with 29 members of 4th grade of PS 303 entered qtrs.
WHAT DOES VIS MEAN?
VIS - VISIT BY NON MEMBER
1520 (COM) Fr Smith left qtrs to investigate COM #2134 at 35 W 43 St Man.
WHAT DOES COM MEAN?
COM - COMPLAINTS
WPODR
WITH PERMISSION OF OFFICER ON DUTY RELIEVED - TO BE USED ONLY WHEN MEMBER IS RELIEVING ANOTHER MEMBER BEFORE THE EXPIRATION OF TOUR
BI
BUILDING INSPECTOR
Cir
CIRCULAR
CM
CLEANING & MAINTENANCE
CW
COMPLIED WITH
Del
DELIVERED
Dir
DIRECTIVE
Disp
DISPATCHER
Div of F.M.
DIVISION OF FLEET MAINTENANCE
DO
DEPT ORDER
DSP
DISCIPLINE - CHARGES
HOW WOULD CHARGES BE ABBREVIATED IN THE COMPANY JOURNAL?
DSP
EL
EMERGENCY LEAVE
FA
FALSE ALARM
HC
HOSE CHANGE
HI
HYDRANT INSPECTION
HID
HYDRANT INSPECTION WITH RIG
HP
HIGH PRESSURE HYDRANT
IC
INCOMING PLATOON
INJ
INJURIES
Insp
INSPECTION
LD
LIGHT DUTY
LP
LOW PRESSURE HYDRANT
Lub
LUBRICATION
MEU
MOBILE EDUCATION UNIT
Mut Ex
MUTUAL EXCHANGE
OD
ON DUTY PLATOON
Opr
OPERATOR
RC
ROLL CALL
RCD
ROLL CALL AND DRILL
RL
REGULAR LEAVE
S
SOUTH
SQUAD
RTQ
REPORTS TO QUARTERS
SI
SURVEILLANCE INSPECTION
SL
SPECIAL LEAVE
Sp
SPECIAL ENTRIES : UNUSUAL OCCURRENCES, MERITORIOUS ACTS, APPARATUS RADIO OUT OF SERVICE
IF YOU WERE ENTERING AN MERITORIOUS ACT INTO THE COMPANY JOURNAL, WHAT ABBREVIATION WOULD YOU ENTER IN THE FLAGGING COLUMN?
Sp
Sp- Special entries that are of interest to Company Officers or of value to the unit
administration e.g. unusual occurrences, meritorious acts, apparatus radio out of service, etc.
IF YOU WERE ENTERING APPARATUS RADIO OOS INTO THE COMPANY JOURNAL, WHAT ABBREVIATION WOULD YOU ENTER IN THE FLAGGING COLUMN?
Sp
Sp- Special entries that are of interest to Company Officers or of value to the unit
administration e.g. unusual occurrences, meritorious acts, apparatus radio out of service, etc.
IF YOU WERE ENTERING AN UNUSUAL OCCURENCE INTO THE COMPANY JOURNAL, WHAT ABBREVIATION WOULD YOU ENTER IN THE FLAGGING COLUMN?
Sp
Sp- Special entries that are of interest to Company Officers or of value to the unit
administration e.g. unusual occurrences, meritorious acts, apparatus radio out of service, etc.
Sum
SUMMONS
TL
TERMINAL LEAVE
Viz
NAMELY
VL
VACATION LEAVE
VO
VIOLATION ORDER
YL
MILITARY LEAVE
