EICM 9E Domain B

Question 1

Project Management

Answer 1

The application of knowledge, skills, tools and techniques to project activities to meet the project requirements.

Question 2

Constraints

Answer 2

Challenges, restrictions, shortages which may impact the event

Question 3

Project Scope

Answer 3

The work that must be performed to deliver the project, service or result with the specified features & functions.

Question 4

Phases of Event Management

Answer 4

Initiation
Planning
Implementation
Event
Closure

Question 5

Project Plan

Answer 5

Documents how a project will be completed within a certain timeframe. It serves as the roadmap for planning a project.

Question 6

Gantt Chart

Answer 6

A graphical illustration of a schedule that helps plan, coordinate, and track specific tasks in a project.

Question 7

Quality Management

Answer 7

Managing overall project quality; can also measure the quality of each project deliverable.

Question 8

Quality Planning

Answer 8

A proactive and documented approach to ensure that tasks are done correctly the first time.

Question 9

Quality Assurance

Answer 9

Also known as auditing the quality requirements, provides confidence that the project quality was planned, that results are reliable and that the quality level established will be achieved.

Question 10

Quality Control

Answer 10

An iterative process that should be performed throughout the project life to track and monitor the results of the project.

Question 11

Project Procurement Management

Answer 11

Includes planning, executing, and closing each purchase required for an event and the event professional must manage each detail of these purchases or have a system that enables oversight.

Question 12

Plan Procurements

Answer 12

The event professional or project team identifies the required goods and services needed to reach project objectives and determines if these are available in-house or through external suppliers

Question 13

Conduct Procurements

Answer 13

This phase focuses on obtaining responses along with selecting and assigning a contract to a selected supplier

Question 14

Administrative Procurements

Answer 14

The process of managing the relationship between one’s organization and all engaged and contracted suppliers. This phase includes evaluating the performance of the contract and verifying changes and adjustments as needed.

Question 15

Close Procurements

Answer 15

The formal conclusion of the acquisition process. All work is verified to confirm accomplishment according to requirements and quality previously established.

Question 16

Work Breakdown Structure (WBS)

Answer 16

Organizes and describes in detail the total scope of the project. This is a snapshot of the project scope and scale and it forms the basis for estimating, scheduling, executing, monitoring and controlling project work.

Question 17

Milestones

Answer 17

Key events that occur during the project and ultimately drive the project schedule. (I.e. date when registration is launched, date when final ESG is shared with suppliers)

Question 18

Critical Path

Answer 18

Represents the chain of activities that must begin on time and stay on track to achieve project milestones and ultimately execute the project on time. All tasks must begin and end on time to ensure that the project ends on time.

Question 19

Goal for financial audit

Answer 19

To determine whether resources were appropriately requested, assigned, and utilized during the project. Can be internal, external or combined.

Question 20

Project Status Report

Answer 20

Captures regular updates concerning event progress including such items as registration numbers, confirmed exhibitors and sponsors and financials

Question 21

Contract

Answer 21

An agreement between 2 or more parties that creates in each party a duty to do or not to do something and a right to performance of the other’s duty or a remedy for the breach of the other’s duty. It defines the rights and duties of the contracting parties.

Question 22

Contract Amendments

Answer 22

A change to an existing contract document

Question 23

Contract Addendum

Answer 23

Adds a document to the original contract