EICM 9E Domain B Flashcards
Project Management
Project Management
The application of knowledge, skills, tools and techniques to project activities to meet the project requirements.
Constraints
Challenges, restrictions, shortages which may impact the event
Project Scope
The work that must be performed to deliver the project, service or result with the specified features & functions.
Phases of Event Management
Initiation
Planning
Implementation
Event
Closure
Project Plan
Documents how a project will be completed within a certain timeframe. It serves as the roadmap for planning a project.
Gantt Chart
A graphical illustration of a schedule that helps plan, coordinate, and track specific tasks in a project.
Quality Management
Managing overall project quality; can also measure the quality of each project deliverable.
Quality Planning
A proactive and documented approach to ensure that tasks are done correctly the first time.
Quality Assurance
Also known as auditing the quality requirements, provides confidence that the project quality was planned, that results are reliable and that the quality level established will be achieved.
Quality Control
An iterative process that should be performed throughout the project life to track and monitor the results of the project.
Project Procurement Management
Includes planning, executing, and closing each purchase required for an event and the event professional must manage each detail of these purchases or have a system that enables oversight.
Plan Procurements
The event professional or project team identifies the required goods and services needed to reach project objectives and determines if these are available in-house or through external suppliers
Conduct Procurements
This phase focuses on obtaining responses along with selecting and assigning a contract to a selected supplier
Administrative Procurements
The process of managing the relationship between one’s organization and all engaged and contracted suppliers. This phase includes evaluating the performance of the contract and verifying changes and adjustments as needed.
Close Procurements
The formal conclusion of the acquisition process. All work is verified to confirm accomplishment according to requirements and quality previously established.
Work Breakdown Structure (WBS)
Organizes and describes in detail the total scope of the project. This is a snapshot of the project scope and scale and it forms the basis for estimating, scheduling, executing, monitoring and controlling project work.
Milestones
Key events that occur during the project and ultimately drive the project schedule. (I.e. date when registration is launched, date when final ESG is shared with suppliers)
Critical Path
Represents the chain of activities that must begin on time and stay on track to achieve project milestones and ultimately execute the project on time. All tasks must begin and end on time to ensure that the project ends on time.
Goal for financial audit
To determine whether resources were appropriately requested, assigned, and utilized during the project. Can be internal, external or combined.
Project Status Report
Captures regular updates concerning event progress including such items as registration numbers, confirmed exhibitors and sponsors and financials
Contract
An agreement between 2 or more parties that creates in each party a duty to do or not to do something and a right to performance of the other’s duty or a remedy for the breach of the other’s duty. It defines the rights and duties of the contracting parties.
Contract Amendments
A change to an existing contract document
Contract Addendum
Adds a document to the original contract
